Pomona — 2023-03-20

CITY MANAGER COMMUNICATIONS\nReports from the City Manager.

CLOSED SESSION AGENDA ITEMS\nA) A) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\n(Pursuant to Government Code Section 54956.9(d)(4))\nInitiation of litigation\nNumber of potential cases: One (1)\nB) B) PUBLIC EMPLOYEE PERFORMANCE EVALUATION\n(Pursuant to Government Code Section 54957(b)(1))\nCity Clerk\n7:00 P.M.\nCouncil Chambers\nCALL TO ORDER

MAYOR/COUNCILMEMBER COMMUNICATIONS\nReports on conferences, seminars, and regional meetings attended by Mayor and City Council and announcements of\nupcoming events, and also items for future City Council consideration as requested by Mayor or Members of the City\nCouncil.\nAdditionally, this is the time for Mayor and City Council to disclose on the record any contributions per Charter\nSection 1403. This section states “Prior to casting a vote on any contract, permit, or other matter requiring City Council\napproval where the applicant seeking approval is a person or business entity controlled by that person that has\ncontributed more than five hundred dollars ($500) within the previous twelve (12) months to a Councilmember’s City\nelection campaign committee, the Mayor or Councilmember receiving such contribution(s) shall disclose on the public\nrecord the receipt of said contribution(s).

10. Resolution to Amend the Fiscal Year 2022-23 Operating Budget by Appropriating $50,000\nfrom Franchise Fee Funded Programs Fund Reserves to Pay Dumping Fees,\nand Award Retroactive Contract to Athens Services, Inc. to Provide Supplemental Bulky\nItem Pick-Up Services and Supplemental Illegal Dumping Abatement Services\nIt is recommended that the City Council take the following actions:\n1) Adopt the following resolution:\nRESOLUTION NO. 2023-41 - RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 OPERATING BUDGET\nBY APPROPRIATING $50,000 FROM THE FRANCHISE FEE FUNDED PROGRAMS\nFUND RESERVES FOR DUMPING FEES\n2) 2) Retroactively award a five-month contract, beginning February 8, 2023, through June\n30, 2023, to Athens Services, Inc. (Athens) for an amount not to exceed $207,944 of\nwhich $116,760 is for supplemental bulky item pick-up services and $91,184 for\nsupplemental illegal dumping abatement services; and\n3) Authorize the City Manager to execute the contract and all necessary\ndocuments/amendments, subject to approval by the City Attorney.\nAttachments: Staff Report\nAttachment 1 - Resolution

11. Resolution Authorizing David Taussig and Associates as the Engineer of Record for FY\n2023-24 and Ordering the Preparation of the 2023-24 Engineer’s Report for the\nConsolidated Citywide Street Lighting and Landscaping Maintenance District\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-42 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AUTHORIZING DAVID TAUSSIG AND ASSOCIATES,\nINC. D/B/A DTA AS THE ENGINEER OF RECORD FOR FISCAL YEAR 2023-24 AND\nORDERING THE PREPARATION OF THE 2023-24 ENGINEER’S REPORT FOR THE\nCONSOLIDATED CITYWIDE STREET LIGHTING AND LANDSCAPING\nMAINTENANCE DISTRICT\nAttachments: Staff Report\nAttachment 1 - Resolution

12. Receive and File Report Required by City Ordinance No. 4244 Related to the California\nValues Act (SB 54)\nIt is recommended that the City Council receive a status report of the City’s compliance\nwith City of Pomona Ordinance No. 4244 and the State of California Values Act (SB 54).\nAttachments: SB 54 Staff Report (2022 Reporting).docx\nAttachment No. 1 - 2022 SB-54 Report\nAttachment No. 2 - Police Department Policy.pdf\nAttachment No. 3 - Ord. No. 4244.pdf\nAttachment No. 4 - NonLaw Enforcement Staff Guidelines.pdf

13. Award of Contract to American Global Security (AGS) for Citywide Security Services at\nthe Hourly Prices Bid\nIt is recommended that the City Council take the following actions:\n1) 1) Award an initial three-year contract, with two optional one-year extensions, to\nAmerican Global Security (AGS) for Citywide security services at the hourly prices bid;\nand\n2) Authorize the City Manager to execute the contract and all necessary documents,\namendments, and extensions, subject to approval by the City Attorney.\nAttachments: Staff Report

14. Approve Second Amendment to Professional Services Agreement with AECOM for the\n“Water Resources Building” Project\nIt is recommended that the City Council take the following actions:\n1) 1) Approve the second amendment to the professional services agreement with AECOM\nTechnical Services, Inc. (AECOM), in the amount of $27,895 (for a contract total of\n$59,501) for the “Water Resources Building” project; and\n2) Authorize the City Manager, or designee, to sign the attached agreement amendment.\nAttachments: Final -Staff Report - AECOM 2nd Agreement Amendment\nAttachment 1 - AECOM 2nd Agreement Amendment.pdf

15. Approve the Purchase of Isilon A3000 Storage Server from Dell, Inc. in the Amount of\n$556,000\nIt is recommended that the City Council approve the purchase of Isilon A3000 Storage\nServer from Dell, Inc. for a total amount of $556,000, utilizing NASPO ValuePoint Contract\n# MNWNC-108 / 7157034003.\nAttachments: Staff Report - PURCHASE DELL SERVER\nAttachment No. 1 - NASO ValuePoint Contract\nAttachment No. 2 - Dell Proposal

16. Approve a Memorandum of Understanding (MOU) with the County of Los Angeles for\nLead Based Paint Hazard Mitigation Program Management Services and Amend the FY\n2022-23 City Operating Budget to Increase Revenue Estimates and Appropriations by\n$238,814 upon Execution of the MOU\nIt is recommended that the City Council take the following actions:\n1) 1) Adopt the following resolution:\nRESOLUTION NO. 2023-34 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA, APPROVING A MEMORANDUM OF\nUNDERSTANDING (MOU) WITH THE COUNTY OF LOS ANGELES FOR LEAD\nBASED PAINT HAZARD MITIGATION PROGRAM MANAGEMENT SERVICES AND\nAMENDING THE FY 2022-23 CITY OPERATING BUDGET TO INCREASE\nREVENUE ESTIMATES AND APPROPRIATIONS BY $238,814 UPON EXECUTION\nOF THE MOU\n2) Authorize the City Manager, or his designee, to execute the Memorandum of\nUnderstanding and all related documents, upon review by the City Attorney’s Office.\nAttachments: SR_MOU with County of LA for Lead Free Homes\nLA - Pomona_FINAL.docx\nAttach 1 - Res. 2023-34_Lead Free Homes LA - Pomona.doc\nAttach 1 - Reso Exhibit A -Proposed Budget Amendment.docx\nAttach 2 - Draft MOU.docx\nAttach 3 - Service Area Map - City of Pomona.pdf\nAttach 4 - Timeline of Activities.pdf

17. Resolution Amending the FY 2022-23 Operating and Capital Improvement Program (CIP)\nBudgets, Increasing the Total Cost and Updating the Project Description for “Police\nParking Lot Renovations” and Appropriating $466,018 of General Fund Salary Savings\nand various available Bond Proceeds to the Project\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-36 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 OPERATING BUDGET BY\nUNAPPROPRIATING $300,000 OF GENERAL FUND SALARY SAVINGS, AND\nAMENDING THE FY 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY\nINCREASING THE TOTAL COST AND UPDATING THE PROJECT DESCRIPTION FOR\n“POLICE PARKING LOT RENOVATIONS,” PROJECT NO. 428-2590-XXXXX-71083\nAND APPROPRIATING $300,000 OF GENERAL FUND SALARY SAVINGS, $142,429\nOF SERIES “BI (AX/AI),” $17,762 OF SERIES “BI (AW),” $2,628 OF SERIES “BI\n(AH),” AND $3,199 OF SERIES “BI\n(AD)” BOND PROCEEDS TO THE PROJECT\nAttachments: Staff report - Amending CIP 71083\nAttachment No. 1 - Reso. No 2023-36\nAttachment No. 2 - Project 71083\nDISCUSSION CALENDAR

18. Finding of Public Benefit to the Community at Large-Recommended Expenditure(s) and\nRecap of Expended Funds\nIt is recommended that the City Council take the following actions:\n1) 1) Approve the expenditure(s) recommended and make the finding that the community at\nlarge will receive a public benefit from the expenditure of funds for the recommended\nitem(s); and\n2) Receive and file the recap of final amounts.\nAttachments: FOPB Staff Report\nAttachments

19. Fiscal Year 2022-23 General Fund Mid-Year Budget Review\nIt is recommended that the City Council take the following actions:\n1) Review the Fiscal Year (FY) 2022-23 General Fund Mid-Year Budget Report\n2) Adopt the following resolutions:\nRESOLUTION NO. 2023-40 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, Amending the Fiscal Year 2022-23 Operating Budget,\nAMENDING THE FiSCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM (CIP)\nBUDGET AND AMENDING THE FY 2022-23 AUTHORIZING STAFFING LEVELS\nRESOLUTION NO. 2023-45 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING APPENDIX A OF THE COMPENSATION\nPLAN FOR EXECUTIVE MANAGEMENT GROUP A AND B EMPLOYEES BY ADDING\nTHE DEPUTY DIRECTOR OF LIBRARY SERVICES AND NEIGHBORHOOD SERVICES\nASSISTANT DIRECTOR CLASSIFICATIONS AND AMENDING THE AUTHORIZED\nSTAFFING LEVELS IN THE LIBRARY SERVICES AND NEIGHBORHOOD SERVICES\nDEPARTMENTS FOR THE FISCAL YEAR 2022-23 OPERATING BUDGET BY THE\nACTIONS LISTED HEREIN\nRESOLUTION NO. 2023-46 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE CITY OF POMONA’S SALARY\nSCHEDULE FOR FISCAL YEAR 2022-23 TO MEET THE REQUIREMENTS OF THE\nCALIFORNIA CODE OF REGULATIONS TITLE 2, SECTIONS 570.5 AND 571 TO ADD\nTHE CLASSIFICATIONS OF DEPUTY DIRECTOR OF LIBRARY SERVICES AND THE\nNEIGHBORHOOD SERVICES ASSISTANT DIRECTOR\nAttachments: V1 final_mid year 22-23.docx\nattach 1_Reso 2023-40 mid year.doc\nAtt 2 Reso 23-45 A-B Plan Lib.docx\nAtt 3 Reso 23-46 Salary Schedule 3-20-2023.docx\nex A-Salary_Schedule_3-20-23.pdf\nFY 2022-23 mid year_preview presentation v3

2. Authorize the Acceptance of Fiscal Year (FY) 2022 Law Enforcement Agency\nDe-Escalation Grant from the Office of Community Oriented Policing Services (COPS)\nIt is recommended that the City Council take the following actions:\n1) 1) Adopt the following resolution:\nRESOLUTION NO. 2023-35 - A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF POMONA, CALIFORNIA, ACCEPTING FISCAL YEAR (FY) 2022 LAW\nENFORCEMENT AGENCY DE-ESCALATION GRANT FROM THE OFFICE OF\nCOMMUNITY ORIENTED POLICING SERVICES (COPS) IN THE AMOUNT OF\n$181,260 AND AMENDING THE FY 2022-23 OPERATING BUDGET TO INCREASE\nREVENUE ESTIMATES AND APPROPRIATIONS BY $181,260\n2) Authorize the City Manager, or designee, to execute any and all agreements on behalf\nof the City, in substantially the form submitted, subject to review and approval as to form\nby the City Attorney.\nAttachments: Staff Report- COPS De-Escalation Grant\nAttachment No. 1 - Reso. 2023-35\nAttachment No. 2 - Award Agreement

20. Introduction and Adoption of Urgency Ordinance Amending Urgency Ordinance No. 4320\nRelated to Relocation Assistance and Finding the Ordinance is Exempt from the California\nEnvironmental Quality Act\nIt is recommended that the City Council introduce and adopt the following urgency\nordinance:\nURGENCY ORDINANCE NO. 4329 - AN URGENCY ORDINANCE OF THE CITY\nCOUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING URGENCY\nORDINANCE NO. 4320 RELATED TO RELOCATION ASSISTANCE AND FINDING THE\nORDIANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\nAttachments: 032023 CC Rpt Final for Ord 4329.docx\n032023 Pomona - Urgency Ordinance - Urgency Ordinance Amending\nRent Stabilization Ordinance (March 7 2023)-c1.docx\nFinal Amended Urgency Ord. No. 4320.pdf\nPUBLIC HEARINGS

21. Approve the City of Pomona Housing Authority’s FY 2023-2024 Annual Plan for\nsubmission to the U.S. Department of Housing and Urban Development (HUD)\nIt is recommended that the City Council, sitting as the Governing Board of the City of\nPomona Housing Authority, take the following actions:\n1) 1) Conduct a Public Hearing for the City of Pomona Housing Authority’s Annual Plan for\nFY 2023-24 and Administrative Plan to receive testimony and comments; and,\n2) Adopt the following resolution:\nRESOLUTION NO. 2023-44 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, SITTING AS THE GOVERNING BOARD OF THE\nPOMONA HOUSING AUTHORITY, APPROVING THE PUBLIC HOUSING AGENCY\nCERTIFICATION OF CONSISTENCY WITH THE CONSOLIDATED PLAN, THE\nCERTIFICATION OF COMPLIANCE WITH THE PUBLIC HOUSING AUTHORITY\nANNUAL PLAN AND MOVING TO WORK (MTW) SUPPLEMENT TO THE ANNUAL\nPLAN AND SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN\nDEVELOPMENT (HUD)\nAttachments: Staff Report - 3.20.2023 Public Hearing.docx\nAttachment No. 1 - Resolution No. 2023-44 .doc\nAttachment No. 2 - FY 2023-24 PHA Annual Plan.pdf\nAttachment No. 3 - FY 2023-24 MTW Supplement to Annual Plan.pdf\nAttachment No. 4 - PHA Certification of Consistency with the Cosolidated\nPlan.pdf\nAttachment No. 5 - PHA Certifications of Compliance.PDF\nAttachment No. 6 - Resident Advisory Board (RAB) Comments.pdf\nAttachment No. 7 - Administrative Plan.pdf\nAttachment No. 8 - Notice of Public Hearing.pdf

3. Adopt a Resolution Amending the FY 2022-23 Capital Improvement Program (CIP)\nBudget and Operating Budget by Creating a New Project, “Memorial Park Building\nRenovation and Retrofitting,” and Appropriating $300,000 of Afterschool Recreation Funds\nto the Project\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-28 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT\nPROGRAM (CIP) BUDGET BY CREATING A NEW PROJECT, “MEMORIAL PARK\nBUILDING RENOVATION AND RETROFITTING,” PROJECT NO.\n428-2590-XXXXX-71084 AND AMENDING THE FY 2022-23 OPERATING BUDGET BY\nUNAPPROPRIATING $300,000 OF GENERAL FUND AFTERSCHOOL RECREATION\nFUNDS AND APPROPRIATING THIS $300,000 OF GENERAL FUND AFTERSCHOOL\nRECREATION FUNDS TO THE NEW PROJECT\nAttachments: Staff Report - Memorial Park Building Renovation\nAttachment No. 1 - Resolution 2023-28\nAttachment No. 2 - CIP Sheet Details

4. Approve a Master Joint Use Agreement between the City and Pomona Unified School\nDistrict for Common Educational and Recreational Objectives\nIt is recommended that the City Council take the following actions:\n1) 1) Approve the Master Joint Use Agreement (MJUA) and addenda for Kellogg Park and\nPhillips Ranch Park; and\n2) Authorize the City Manager to execute the agreement and any future addenda on\nbehalf of the City.\nAttachments: Staff Report - District Master Joint Use Agreement\nAttachment No. 1 - Master Joint Use Agreement\nAttachment No. 2 - Facilities Addendum Kellogg Park\nAttachment No. 3 - Facilities Addendum Phillips Ranch Park

5. Resolution to Amend the FY 2022-23 CIP Budget by Increasing Revenue Estimates and\nAppropriating $534,980 of Measure A Annual Allocations to “Measure A Park\nImprovements - Citywide,” Project No. 428-2590-XXXXX-71080\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT\nPROGRAM (CIP) BUDGET BY INCREASING REVENUE ESTIMATES AND\nAPPROPRIATING $534,980 OF MEASURE A ANNUAL ALLOCATIONS TO “MEASURE\nA PARK IMPROVEMENTS - CITYWIDE,” PROJECT NO. 428-2590-XXXXX-71080\nAttachments: Staff Report\nAttachment 1 - Resolution

6. Approve the Second Amendment to the Amended and Restated Professional Services\nAgreement with Draw Tap GIS, LLC to Expand the Scope of Services and Increase the\nCompensation for the Neighborhood Services Department for an Amount not to exceed\n$54,000\nIt is recommended that the City Council take the following actions:\n1) 1) Approve an amendment to the current agreement with Draw Tap GIS, LLC for GIS\nServices to support the Neighborhood Services Department Youth Service Provider\nDashboard Project in the amount of $54,000 for a term beginning April 1, 2023 through\nSeptember 30, 2023; and,\n2) Authorize the City Manager, or designee, to execute the agreement and any\nextensions or amendments thereto on behalf of the City, subject to review by the City\nAttorney.\nAttachments: Staff Report - Amendment with Draw Tap for GIS Services for Youth\nDashboard_fv

7. Award of Professional Services Agreement to Cumming Construction Management, Inc. in\nthe Amount of $284,970 for Project Management Services for “Pomona Library Facility\nImprovements,” Project No. 428-2590-XXXXX-74120\nIt is recommended that the City Council take the following actions:\n1) 1) Award a professional services agreement to Cumming Construction Management, Inc.\nfor project management services, in the amount of $284,970, for “Pomona Library Facility\nImprovements,” Project No. 428-2590-XXXXX-74120; and\n2) Authorize the City Manager, or his designee, to execute the agreement, and any\namendments or related documents, subject to approval as to form by the City Attorney.\nAttachments: Staff Report

8. Resolution to Amend the FY 2022-23 Capital Improvement Program (CIP) Budget by\nChanging the Project Description for “City Facilities - Roof Replacement and Repairs,”\nProject No. 428-2590-XXXXX-71059\nIt is recommended that the City Council adopt the following resolution:\nRESOLUTION NO. 2023-39 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF POMONA, CALIFORNIA, AMENDING THE FY 2022-23 CAPITAL IMPROVEMENT\nPROGRAM (CIP) BUDGET BY CHANGING THE PROJECT DESCRIPTION FOR “CITY\nFACILITIES - ROOF REPLACEMENT AND REPAIRS,” PROJECT NO.\n428-2590-XXXXX-71059\nAttachments: Staff Report\nAttachment 1 - Resolution 2023-39\nAttachment 2 - CIP Project Details Sheet

9. City Vote Regarding the Formation of the Phillips Ranch Landscaping and Lighting\nMaintenance Assessment District\nIt is recommended that the City Council authorize the City Manager to cast ballots and\nvote “yes” on behalf of the City of Pomona for the proposed formation of the Phillips\nRanch Landscaping and Lighting Maintenance Assessment District and corresponding\nincrease to the assessment for all of the City-owned parcels currently located within the\nexisting Consolidated Citywide Street Lighting and Landscaping Maintenance District\nZones A and B.\nAttachments: Staff Report\nAttachment 1 - City of Pomona Ballots.pdf

PRESENTATIONS\n*Proclamation Declaring March 2023 as National Nutrition Month in the City of Pomona\nAttachments: Proclamation March 2023 National Nutrition Month