Rancho Palos Verdes — 2023-10-17

CLOSED SESSION REPORT:

CITY MANAGER REPORT:

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

2. CONFERENCE WITH LABOR NEGOTIATOR\nA closed session will be held, pursuant to Government Code § 54957.6, with\nthe City Manager, Deputy City Manager, and City Attorney, acting as its\nnegotiators, regarding labor negotiations with the American Federation of\nState, County, and Municipal Employees District Council 36 (AFSCME DC36).

B. Registers of Demands (Mata)\nRecommendation: 1) Adopt Resolution No. 2023-__, A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,\nALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS\nFROM WHICH THE SAME ARE TO BE PAID.\nRegister of Demands

C. Consideration and possible action to approve Amendment No. 1 to the\nProfessional Services Agreement with Gallagher Benefit Services, Inc. for\nPublic Works Senior and Associate Civil Engineer recruitments. (Bañales)\nRecommendation: (1) Approve Amendment No. 1 to the Professional\nServices Agreement with Gallagher Benefit Services, Inc. extending the term\nby six-months from November 1, 2023 to May 1, 2024; and (2) Authorize the\nMayor and City Clerk to execute Amendment No. 1 in a form acceptable to the\nCity Attorney.\nAgenda Report

D. Consideration and possible action to approve a professional services\nagreement with Signvertise for the printing, installation, and removal of holiday\nand special event flags, banners, and signs. (Trautner)\nRecommendation: (1) Approve a professional services agreement (PSA) with\nSignvertise for flag, banner and sign services for Fiscal Year 2023-2024 for a\nnot-to-exceed contract sum of $33,000; and, (2) Authorize the Mayor and City\nClerk to execute the PSA in a form approved by the City Attorney.\nAgenda Report

E. Consideration and possible action to lease two new Canon devices for 46\nmonths. (Buchwald)\nRecommendation: (1) Authorize the City Manager to enter into a 46-month\nlease agreement with Canon Solutions American for two new devices for\nLadera Linda Community Park and the Public Works Department.\nAgenda Report

F. Consideration and possible action to increase the City’s contribution toward\neligible employee health savings accounts. (Jacinto)\nRecommendation: 1) Authorize increasing the City's contribution to eligible\nemployee health savings accounts (HSA) to $4,150 for individuals and $8,300\nfor family plans for the 2024 High Deductible PPO+HSA medical plan; 2)\nApprove Resolution No. 2023-__ increasing the City's HSA contribution for all\neligible employees effective January 1, 2024 subject to meet and confer with\nthe City's employee organizations for their respective represented employees;\nand 3) Approve Resolution No. 2023-__ approving, adopting, and\nimplementing, and thereby authorizing the City Manager to sign, a First\nAmendment to the City's Memorandum of Understanding with the Rancho\nPalos Verdes Employee Association for the period July 1, 2022 through June\n30, 2025, increasing the City's contribution to eligible employee health savings\naccounts.\nAgenda Report

MAYOR’S ANNOUNCEMENTS:\nRECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:\nAPPROVAL OF AGENDA:

1. Consideration and possible action to receive a report from Southern California\nEdison (SCE) regarding frequent power outages in the Grandview Estates\nneighborhood. (Bañales) (5 mins)\nRecommendation: Continue the regular business item to November 21, 2023\nto allow SCE to present a progress update for correcting the power outage\nissues in the Grandview Estates neighborhood\nAgenda Report

2. Consideration and possible action to review the Finance Advisory Committee’s\n(FAC) and the Civic Center Advisory Committee’s (CCAC) recommendations\nregarding the Preliminary Conceptual Civic Center Campus Master Plan\nProject (Project). ( Waters) ( 90 mins)\nRecommendation: 1) Review the FAC's recommendations regarding\npotential Project funding options and provide direction on the following funding\noptions: a. $45.4 million as the maximum amount the City can afford to self-\nfinance consisting of: i. $18.6 million down payment (cash on hand) ii. $26.8\nmillion long term loan. If the City Council opts for a loan, FAC's statement is\nthat under the present market conditions, a loan of $26.8 million is the\nmaximum borrowable whose subsequent payments can be afforded while\nupholding the 50% reserve policy during the full term of the loan (baseline of\n30 years). This funding is also based on the assumption that the City is eligible\nto obtain such a loan. b. Other potential additional funding sources for the City\nCouncil's consideration for any amount above $45.4 million (in alphabetical\norder): i. Capital campaign - estimated at 30% of project costs and/or based\non feasibility study. ii. General Obligation Bond - (It could be used for all or\npart of the needed financing) iii. Grants - potentially for public safety, parking\niv. On-site revenues v. Public/private partnerships - Peninsula cities, private\ncompanies *To the extent that the proceeds of other potential additional\nsources exceed the target, such overage shall be used to reduce some or all\nof the loan or cash portions. 2) Review the CCAC's recommendations\nregarding the Project's preliminary conceptual site plan and potential\nconstruction phasing; and, 3) If deemed acceptable, direct Staff to return at a\nfuture meeting date with additional information to consider whether to proceed\nto Stage 2 of the Project including information regarding a design competition.\nAgenda Report

3. Consideration and possible action to receive a status update from the 2023\nlegislative session. (Hunter) (15 mins)\nRecommendation: (1) Receive and file a status report on the legislative bills\nthe City Council took a position on during the 2023 legislative session.\nAgenda Report