Rancho Santa Margarita — 2024-08-14

1.1 FIRE SAFETY & PREPAREDNESS COMMUNITY MEETING ON TUESDAY,\nAUGUST 20, 2024, FROM 6:30 TO 8:00 P.M., LOCATED AT THE BELL\nTOWER REGIONAL COMMUNITY CENTER

2.1 COUNCIL MEMBER COMMENTS

2.2 COMMITTEE ASSIGNMENT REPORTS\nRECOMMENDATION: Receive Oral Reports on the following City Council\nCommittee Assignments:\n1) FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council\nMember Beall) – July 11, 2024 Meeting\n2) ORANGE COUNTY FIRE AUTHORITY (Mayor Gamble) – July 25, 2024\nMeeting

3.1 RSM CHAMBER OF COMMERCE – SCHEDULE OF FUTURE EVENTS AND\nREPORT

3.2 CERTIFICATE OF RECOGNITION – BUSINESS RECOGNITION TO LEWIS\nAIR SERVICES, INC.

3.3 PROCLAMATION DECLARING MID-SUMMER TO EARLY AUTUMN AS\n“WILDFIRE AWARENESS AND PREVENTION” SEASON

5.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA\nRECOMMENDATION: Waive reading in full of all ordinances on the agenda\nand declare that said titles which appear on the public agenda shall be\ndetermined to have been read by title and further reading waived.

5.10 APPROVAL OF A PURCHASE ORDER WITH SOUTH COAST LIGHTING &\nDESIGN, INC. TO PROCURE MATERIALS FOR THE FISCAL YEAR 2024/25\nTRAFFIC SIGNAL ENHANCEMENTS PROJECT IN THE AMOUNT OF\n$154,828.13 (Parco)\nRECOMMENDATION:\n1) Waive competitive formal bidding requirements and procedures set\nforth in the City of Rancho Santa Margarita Municipal Code (RSMMC)\nSection 3.07.060 and authorize the sole source procurement with\nregards to approval of a Purchase Order with South Coast Lighting &\nDesign, Inc., as it is hereby found and determined, pursuant to\nRSMMC Section 3.07.070, that a specific make, model, or brand is\nnecessary to match existing city goods and supplies or equipment or\nto facilitate the continuity of effective maintenance and support based\non the information presented herein by City staff; and\n2) Approve a Purchase Order to South Coast Lighting & Design, Inc. for\ntraffic signal enhancement materials in the amount of $154,828.13;\nand\n3) Authorize the City Manager to sign the City’s standard Purchase Order\nwith South Coast Lighting & Design, Inc.\nItem No. 5.10

5.11 APPROVAL OF PROPOSED AMENDMENT NO. 2 TO THE CURRENT\nMAINTENANCE SERVICES AGREEMENT WITH HASA, INC., FOR AS-\nNEEDED SPLASH PAD SYSTEM REPAIR AND MAINTENANCE SERVICES\n(Parco)\nRECOMMENDATION:\n1) Approve proposed Amendment No. 2 to the current Maintenance\nServices Agreement with Hasa, Inc., for on-call as-needed Splash Pad\nSystem Repair and Maintenance Services to increase the total\nmaximum contract amount by $23,000 for a total not-to-exceed\ncontract amount of $72,852; and\n2) Authorize the Mayor to execute the proposed Amendment No. 2 to the\nMaintenance Services Agreement with Hasa, Inc.\nItem No. 5.11

5.12 NOTICE OF COMPLETION FOR THE FISCAL YEAR 2023/24 ANNUAL\nRESIDENTIAL SLURRY SEAL PROJECT (Parco)\nRECOMMENDATION:\n1) Accept the improvements for the Fiscal Year 2023/24 Annual\nResidential Slurry Seal Project; and\n2) Authorize the City Clerk to file a Notice of Completion with the County\nof Orange Recorder’s Office within fifteen (15) calendar days, as\nrequired by Section 9204 of the California Civil Code; and\n3) Authorize the retention monies to be released thirty-five (35) days\nafter the Date of Recordation of the Notice of Completion, if all Stop\nNotices have been resolved and all potential claims are settled.\nItem No. 5.12

5.13 APPOINTMENT OF DELEGATE AND ALTERNATES FOR THE LEAGUE OF\nCALIFORNIA CITIES ANNUAL CONFERENCE (Cervantez)\nRECOMMENDATION: Appoint City Manager Jennifer M. Cervantez as the\nVoting Delegate and no Alternate Voting Delegate for the City of Rancho\nSanta Margarita for the League of California Cities Annual Conference.\nItem No. 5.13\nITEMS REMOVED FROM THE CONSENT CALENDAR

5.2 APPROVAL OF A CERTIFICATE OF RECOGNITION AND PROCLAMATION\n(Diaz)\nRECOMMENDATION: Approve the following:\n1) Certificate of Recognition for a Business Recognition to Lewis Air\nServices, Inc.; and\n2) Proclamation declaring mid-summer to early autumn as “Wildfire\nAwareness and Prevention” season.\nItem No. 5.2

5.3 APPROVAL OF MINUTES (Diaz)\nRECOMMENDATION: Approve the July 10, 2024 City Council Regular\nmeeting minutes.\nItem No. 5.3

5.4 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF\nAUTHORIZATION TO DISPOSE OF CERTAIN CITY RECORDS (ANNUAL\nRECORDS DESTRUCTION) (Diaz)\nRECOMMENDATION: Adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA\nMARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY\nCLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH\nTHE CITY'S RECORD RETENTION SCHEDULE\nItem No. 5.4

5.5 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF\nAUTHORIZATION TO DISPOSE OF CERTAIN CITY RECORDS (BUILDING\nPLANS DESTRUCTION) (Diaz)\nRECOMMENDATION: Adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA\nMARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY\nCLERK TO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH\nTHE CITY'S RECORD RETENTION SCHEDULE\nItem No. 5.5

5.6 APPROVAL OF WARRANT REGISTERS DATED JULY 8, 2024 THROUGH\nAUGUST 5, 2024 (Turner)\nRECOMMENDATION: Approve the warrant registers totaling\n$3,476,518.95.\nItem No. 5.6

5.7 INVESTMENT REPORT FOR THE MONTH OF JUNE 2024 (Turner)\nRECOMMENDATION: Receive and file the Investment Report for the month\nof June 2024.\nItem No. 5.7

5.8 APPROVAL OF AGREEMENT FOR VOICE OVER INTERNET PROTOCOL (VOIP)\nINSTALLATION PROJECT WITH GOTO COMMUNICATIONS, INC. (Turner)\nRECOMMENDATION:\n1) Approve an Agreement with GoTo Communications, Inc. for the\nprocurement, installation and licensing of a Voice over Internet\nProtocol (VoIP) System and a three-year servicing agreement for a\ntotal not-to-exceed contract amount of $48,118.04; and\n2) Authorize the City Manager to execute the proposed Agreement with\nGoTo Communications Inc. for the procurement, installation and\nservicing of a Voice over Internet Protocol phone system.\nItem No. 5.8

5.9 APPROVAL OF THE CALPERS UNFUNDED ACCRUED LIABILITY PAY-DOWN\nPAYMENT YEAR 2 FOR THE CITY OF RANCHO SANTA MARGARITA (Turner)\nRECOMMENDATION:\n1) Approve the CalPERS Additional Unfunded Accrued Liability (UAL)\nPayment Request form for Year 2 of the 5 Year Pay-down plan; and\n2) Authorize the City Manager to sign the Additional UAL Payment\nRequest form.\nItem No. 5.9

7.1 FIRST READING AND INTRODUCTION OF AN ORDINANCE UPDATING\nSPEED LIMITS BASED ON ENGINEERING AND TRAFFIC SURVEY (E&TS)\n(Parco)\nRECOMMENDATION:\n1) Receive staff presentation and report; and\n2) Introduce for first reading, read by title only, and waive further\nreading of an Ordinance entitled:\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO\nSANTA MARGARITA, CALIFORNIA, AMENDING AND RESTATING\nSECTION 12.01.090 (SPEED LIMITS) OF CHAPTER 12.01 (GENERAL\nAND ADMINISTRATIVE PROVISIONS) OF TITLE 12 (VEHICLES AND\nTRAFFIC) OF THE CITY OF RANCHO SANTA MARGARITA MUNICIPAL\nCODE REGARDING SPEED LIMITS, INCLUDING AN EXEMPTION FROM\nTHE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PER CEQA\nGUIDELINES SECTION 15301\nItem No. 7.1

7.2 ADOPTION OF CALTRANS HIGHWAY DESIGN MANUAL TOPIC 405 FOR\nINTERSECTION DESIGN FOR THE ROADWAY SEGMENT OF ARROYO VISTA\nFROM LAS MESITAS TO RIA (Parco)\nRECOMMENDATION: Adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA\nMARGARITA, CALIFORNIA, ADOPTING CALTRANS HIGHWAY DESIGN\nMANUAL TOPIC 405 - INTERSECTION DESIGN STANDARDS FOR THE\nROADWAY SEGMENT OF ARROYO VISTA FROM LAS MESITAS TO RIA IN\nACCORDANCE WITH SECTION 11.01.020 (ADOPTION OF PLANS,\nSPECIFICATIONS AND REGULATIONS) OF CHAPTER 11.01 (CITY STREETS\nDEFINED, CONSTRUCTION STANDARDS, DRIVING OVER NEW\nPAVEMENTS, AND CLOSING CITY STREETS) OF TITLE 11 (STREETS AND\nSIDEWALKS) OF THE RANCHO SANTA MARGARITA MUNICIPAL CODE\nItem No. 7.2

7.3 SANTA MARGARITA WATER DISTRICT UPDATE AND PRESENTATION\n(Cervantez)\nRECOMMENDATION: Receive and file.\nItem No. 7.3