Rolling Hills Estate — 2025-06-24

A.\nCONFERENCE WITH LABOR NEGOTIATORS\nGovernment Code Section 54957.6\nAgency Designated Representatives: City Manager and Assistant City Manager\nEmployee Organization: City of Rolling Hills Estates Employees' Association

B.\nCONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nGovernment Code Section 54956.9(d)(2)\nSignificant exposure to litigation: one potential case

A.\nCITY COUNCIL\n6/24/2025

B.\nJune 24, 2025\nDEMANDS AND WARRANTS OF JUNE 2025\nRecommendation: Approve warrants 68570 through 68615 in the amount of\n$213,411.77 and Supplemental Warrants 060325 through 060525 in the amount of\n$139,108.12; for a grand total amount of $352,519.89 with proper audit.\nAttachments: Demands & Warrants

C.\nSCHEDULE OF INVESTMENTS REPORT OF MAY 2025\nRecommendation: Receive and file.\nAttachments: Staff Report

D.\nREVENUE AND EXPENDITURE REPORT OF MAY 2025\nRecommendation: Receive and file.\nAttachments: Staff Report

E.\nBUDGET AMENDMENTS FISCAL YEAR 2024-2025\nRecommendation: That the City Council approve the Budget Amendments for Fiscal\nYear 2024-2025.\nAttachments: Staff Report

A.\nFY\n2025-26 BUDGET\nPUBLIC\nHEARING\nAND\nESTABLISH THE FY 2025-26 APPROPRIATION LIMIT\nADOPTION\nAND\nMemorandum from Greg Grammer, City Manager, Michael C. Whitehead,\nAdministrative Services Director, and Fernando Estrada, Senior Accountant\nRecommendation: That the City Council: 1) Open the Public Hearing and take any\npublic testimony related to the budget adoption, including fees and charges, fund\nbalance policy, investment policy, and pension funding policy; 2) Close the Public\nHearing; and 3) Review and adopt: a. Resolution 2598 - Adopting the Consolidated\nBudget; b. Resolution 2599 - Adopting the City’s Gann Appropriations Limit; c.\nResolution 2600 - Adopting the Schedule of General Municipal Fees and Charges; d.\nResolution 2606 - Adopting the Schedule of Community Development Department\nand Public Works Department Fees And Charges; and e. Statement of Fund Balance\nPolicy, Statement of Investment Policy, and Statement of Pension Funding Policy.\nAttachments: Staff Reports\nFiscal Year 2025-2026 and 2026-2027 Budget\nFiscal Year 2025-2026 Fees and Charges\nResolution No. 2598 (Adopting the Consolidated Budget)\nResolution No. 2599 (Fiscal Year 2025-2026 Appropriations Limit)\nResolution No. 2600 (Establishing Schedule of Municipal Fees and Charges)\nResolution No. 2606 (Establishing Updated Schedule of CD & PW Fees and Charges)

B.\nJune 24, 2025\nPLANNING APPLICATION NO. 250169\nAMENDMENT AND RESTATEMENT OF CHAPTER 17.56 OF THE CITY\nOF ROLLING HILLS ESTATES MUNICIPAL CODE PERTAINING TO\nACCESSORY DWELLING UNITS\nLOCATION: CITYWIDE\nMemorandum from Jeannie Naughton, Community Development & Public Works\nDirector and Donald M. Davis, City Attorney\nRecommendation: That the City Council continue the public hearing on the\namendments to Chapter 17.56 to the July 22, 2025 City Council meeting.\nAttachments: Staff Report

C.\nPLANNING APPLICATION NO. 250169\nAMENDMENT OF CHAPTERS 16.06 AND 17.80 OF THE CITY OF\nROLLING HILLS ESTATES MUNICIPAL CODE PERTAINING TO URBAN\nLOT SPLITS AND URBAN DWELLING UNITS\nLOCATION: CITYWIDE\nMemorandum from Jeannie Naughton, Community Development & Public Works\nDirector and Donald M. Davis, City Attorney\nRecommendation: That the City Council: 1) Open the Public Hearing for Ordinance\nNo. 753; 2) Take public testimony; 3) Discuss the issues related to amendments to\nRHEMC Chapter 16.06 and RHEMC Chapter 17.80; 4) Introduce for first reading,\nOrdinance No. 753; and 5) Continue the Public Hearing for a second reading and\nadoption of Ordinance No. 753, to the City Council meeting of July 22, 2025.\nAttachments: Staff Report + Ordinance No. 753\nCITY COUNCIL\n6/24/2025

A.\nPERSONNEL RESOLUTIONS FY 2025-26\nMemorandum from Alexa Davis, Assistant City Manager, Gabrielle Swain,\nAdministrative Aide\nRecommendation: That the City Council adopt: 1) Resolution 2601, adopting the\n2025-2026 Memorandum of Understanding between the City and the Rolling Hills\nEstates Employees’ Association; 2) Resolution 2602 authorizing the number of\npositions and salary ranges; 3) Resolution 2603 authorizing the number of positions\nand salary ranges; and 4) Resolution 2604 authorizing the number of positions and\npay rates for Part-Time employees in the City service.\nAttachments: Staff Report\nResolution No. 2601 (Classified Employee Group)\nResolution No. 2602 (Professional Employee Group)\nResolution No. 2603 (Management Employee Group)\nResolution No. 2604 (Part-Time Employee Group)

B.\nOVERVIEW OF CITY EMERGENCY OPERATIONS PLAN\nMemorandum from Jessica Slawson, Assistant to the City Manager\nRecommendation: That the City Council receive and file this report and the City’s\nEmergency Operations Plan.\nAttachments: Staff Report\nAttachment A: Emergency Operations Plan\nCITY COUNCIL\n6/24/2025

C.\nJune 24, 2025\nTASK ORDER FOR MICHAEL BAKER INTERNATIONAL, INC., TO\nPREPARE A SUPPLEMENTAL EIR AND A MASTER PROFESSIONAL\nSERVICES AGREEMENT WITH COTTON SHIRES & ASSOCIATES TO\nPERFORM PEER REVIEW OF GEOTECHNICAL INFORMATION FOR THE\nBRICKWALK RESIDENCES PROJECT\nMemorandum from Whitney Berry, Senior Planner\nRecommendation: That the City Council: 1) Authorize the City Manager to enter into\na Task Order with Michael Baker International, Inc., to prepare a Supplemental EIR\nfor the Brickwalk Residences Project, in a not-to-exceed amount of $485,512,\napproved as to form, by the City Attorney; and 2) Authorize the City Manager to\nenter into a Master Professional Services Agreement with Cotton Shires &\nAssociates to perform third party peer review of geotechnical information, in a\nnot-to-exceed amount of $78,775 for the Brickwalk Residences Project, subject to\napproval as to form, by the City Attorney.\nAttachments: Staff Report\nAttachment A: Task Order 2025-06\nAttachment B: MPSA with Cotton, Shires and Associates, Inc.

D.\nSECOND AMENDMENT TO AGREEMENT WITH BENNETT LANDSCAPE\nFOR LANDSCAPE MAINTENANCE SERVICES\nMemorandum from: Alexa Davis, Assistant City Manager and Mike Goldsmith,\nMaintenance Superintendent\nRecommendation: That the City Council approve the Second Amendment to the\nAgreement for chemical-free Landscape Maintenance Services with Bennett\nLandscape, subject to approval as to form by the City Attorney, in the amount of\n$367,680 for a one-year extension with enhanced weed abatement at a cost of\n$27,000 for a total budgeted amount of $394,680.\nAttachments: Staff Report

E.\nFIRST AMENDMENT TO AGREEMENT WITH WEST COAST ARBORISTS\n(WCA) FOR TREE MAINTENANCE SERVICES\nMemorandum from Alexa Davis, Assistant City Manager and Mike Goldsmith,\nMaintenance Superintendent\nRecommendation: That the City Council approve the First Amendment to the\nAgreement for Tree Maintenance Services with West Coast Arborists, subject to\napproval as to form by the City Attorney, in an amount not to exceed $206,100 for\nstreet maintenance and grid pruning programs, with payment for special and\nemergency services paid at specified rates as needed.\nAttachments: Staff Report\nCITY COUNCIL\n6/24/2025

A.\nSEE-CLICK-FIX UPDATE: REACH RHE RESIDENT ENGAGEMENT APP\nMemorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain,\nAdministrative Aide\nRecommendation: Receive and file.\nAttachments: Staff Report

B.\nQUARTERLY WORK PLAN UPDATE\nMemorandum from Greg Grammer, City Manager\nRecommendation: Receive and file.\nAttachments: Staff Report