Rolling Hills — 2023-01-23

11.A. ADOPT RESOLUTION NO. 1322 TO CREATE THE UNDERGROUND UTILITY\nDISTRICT NO. 2 (UDD-02) (EASTFIELD DRIVE)\nRECOMMENDATION: Adopt Resolution No. 1322 to create Underground\nUtility District No. 2 (UUD-02) (Eastfield Drive)\nCL_AGN_230123_CC_ResolutionNo1322_Eastfield Dr UUDistrict Rule20A_F.pdf\nCL_AGN_230123_CC_ROM_Eastfield Dr 20A Letter with Conditions and Exhibits.pdf\n2\nCL_AGN_230123_CC_4 Hackamore.pdf\n12. OLD BUSINESS

12.A. RECEIVE AND FILE AN UPDATE TO THE OUTDOOR SIREN PROJECT\nRECOMMENDATION:\nIt is Staff’s recommendation to identify up to four locations where the siren\nsystem could be installed.\nCL-AGN_230109_CC_22-12-21_SpecialNewsletter.pdf\nCL_AGN_230123_CC_SpecialBN1-9-2023.pdf\nCL_AGN_230123_CC_Block Captain Letter - draft 01 18 2023.pdf\nCL_AGN_230123_CC_Siren_Comments Received from Special Blue Newsletter_1-20-\n2023.pdf

12.B. CONSIDER ENGAGING 4LEAF, INC. TO PROVIDE CODE ENFORCEMENT\nSERVICES, AND DIRECT STAFF TO EXECUTE A PROFESSIONAL SERVICES\nAGREEMENT FOR AN AMOUNT NOT-TO-EXCEED $79,040 FOR A ONE-YEAR\nTERM INCLUDING $33,440 FOR THE REMAINDER OF THE 2022-2023 FISCAL\nYEAR\nRECOMMENDATION: Direct the City Manager to execute a Professional\nServices Agreement with 4LEAF, Inc. for code enforcement services.\nPL_CON_20221128_CE_4LEAF_SOQ_without_appendix.pdf\nPL_CON_CE_2023_4LEAF_FeeSchedule.pdf\nCA_AGR_230123_4Leaf_OnCall_CE_ContractServices.pdf

12.C. RECEIVE AND FILE SUPPLEMENTAL SEWER STUDY PREPARED BY\nWILLDAN ENGINEERING TO PHASE THE CONSTRUCTION OF THE 8" SEWER\nMAIN PROJECT AND DIRECT STAFF TO PREPARE AN AMENDED\nPROFESSIONAL SERVICE AGREEMENT WITH NV5 TO PREPARE\nCONSTRUCTION DOCUMENTS IN ACCORDANCE WITH THE PHASING OF\nTHE PROJECT.\nRECOMMENDATION: 1. Receive and File the Supplemental Sewer Study from\nWilldan Engineering.\n2. Direct staff to prepare an amended professional service agreement with\nNV5 in the amount of $23,670.\nNV5_Rolling Hills Sewer Main Rolling Hills Only Additions_09.28.22.pdf\nRH Sewer Area Study Supplement-1-19-2023-Final.pdf

12.D. RECEIVE AND FILE A TECHNICAL MEMORANDUM FROM PACIFIC\nARCHITECTURE AND ENGINEERING INC., ON OPTIONS TO REPLACE THE\nEXISTING CITY HALL CAMPUS EMERGENCY STANDBY DIESEL GENERATOR\nAND PROVIDE DIRECTION TO STAFF.\nRECOMMENDATION: Receive and file technical memorandum and select a\nreplacement option.\n20221215_Gen Vs Solar memo_V1.pdf

12.E. APPROVE REVISED FISCAL YEAR 2023/24 BUDGET CALENDAR\nRECOMMENDATION: Review and approve the updated budget calendar for\nthe development of the fiscal year 2023/24 budget.\n3\nFN_BUD_230123_Calendar_FY23-24_F.pdf\n13. NEW BUSINESS

13.A. AUDITED ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE\n30, 2022\nRECOMMENDATION: Accept the audited financial statements for the fiscal\nyear ended June 30, 2022.\nFN_AUD_230120_LSL_AuditCommunicationLetter_F.pdf\nFN_AUD_230120_LSL_ReportOn_IC_F.pdf\nFN_AUD_230120_LSL_ACFR_F.pdf

13.B. RECEIVE PRESENTATION ON FISCAL YEAR 2023/24 BUDGET\nDEVELOPMENT KICKOFF AND PROVIDE INPUT TO THE\nFINANCE/BUDGET/AUDIT COMMITTEE\nRECOMMENDATION: Receive a presentation on an overview of the General\nFund revenues, expenditures and reserves in anticipation of initiating the\nbudget process for the development of the fiscal year 2023/24 budget and\nprovide input to the Finance/Budget/Audit Committee in advance of the\nFebruary 13, 2023 committee meeting.\nCL_AGN_230123_CC_FY23_BudgetedExpenditures.pdf\nCL_AGN_230123_CC_FY23_SummaryOfSources&Uses_at12-31-22.pdf\nCL_AGN_230123_CC_GF_ReserveStatus_AsOf_12-31-22_F.pdf

13.C. CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE\nASSIGNMENTS FOR 2023\nRECOMMENDATION: Staff recommends that the City Council consider the\nupdated City Council committee assignments and approve the assignments\nas presented.\nCC_ASM_220509_2022.pdf

13.D. APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF\nRANCHO PALOS VERDES, PALOS VERDES ESTATES, ROLLING HILLS\nESTATES, AND ROLLING HILLS REGARDING IMPLEMENTATION OF THE\n"KNOW YOUR ZONE" EVACUATION WEB PLATFORM\nRECOMMENDATION: Approve the Memorandum of Understanding between\nthe Palos Verdes Peninsula Cities as approved to form by the City Attorney\nwith the established not-to-exceed total cost of $10,000, with Rolling Hills'\nestimated share in the amount of $700 based upon the established cost\nallocation formula for the four Peninsula cities.\nCL_AGN_CC_230109_Zone Evacuation Website MOU 4889-3618-4637 v.4.pdf\nCL_AGN_230123_CC_LA County #1 Initial Attack Slides.pdf

13.E. RECEIVE AND FILE CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION OF\nTHE MIDDLERIDGE LANE STORM DRAIN LINE PERFORMED BY THE LOS\nANGELES COUNTY DEPARTMENT OF PUBLIC WORKS\nRECOMMENDATION: Receive and file.\nPW_DRA_221101_LACo_Middleridge_PipeRunWithImages.pdf\nPW_DRA_221101_LACo_Middleridge_MainInspectionSummary.pdf\nPW_DRA_221101_LACo_Middleridge_PACP_InspectionWithScoring.pdf\n4

13.F. RECEIVE A REPORT ON NEW SINKHOLE AT 1 MIDDLERIDGE LANE SOUTH\nAND DIRECT STAFF TO ENGAGE ONWARD ENGINEERING TO PROVIDE\nREPAIR RECOMMENDATION BASED ON FIELD OBSERVATIONS AND LA\nCOUNTY DEPARTMENT OF PUBLIC WORKS PIPLELINE VIDEO INSPECTION.\nRECOMMENDATION: Receive report and direct staff to engage Onward\nEngineering for providing repair recommendation.\nPW_DRA_220107_AsBuilts_MiddleridgeLane_6650 U1-B.pdf\nPW_DRA_230118_1MiddleridgeLnS_Sinkhole_OE_ObservationReport.pdf\nPW_PJI_221109_OnwardEng_Proposal.pdf\nPW_PJI_221109_OnwardEng_RateSheet.pdf

13.G. RECEIVE AND FILE PROGRESS UPDATE ON CREST ROAD EAST UTILITY\nUNDERGROUNDING PROJECT\nRECOMMENDATION: Receive and file.\nUnderground Utility District Limits Exhibit_Parcels_V1- adresses.pdf\nGR_OES_230120_CrestRoad_UU_Rule20_SegmentMap.pdf\n14. MATTERS FROM THE CITY COUNCIL

14.A. DISCUSS CALL FOR SERVICE EMAILS GENERATED BY THE LOS ANGELES\nCOUNTY SHERIFF'S DEPARTMENT (COUNCILMEMBER JEFF PIEPER)\nRECOMMENDATION: Provide direction to staff.\n15. MATTERS FROM STAFF\n16. RECESS TO CLOSED SESSION

16.A. CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE SECTION\n54957.6 CITY'S DESIGNATED REPRESENTATIVE: MAYOR PATRICK WILSON\nUNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE JENG\nRECOMMENDATION: None.\n17. RECONVENE TO OPEN SESSION

8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR\nMEETING OF JANUARY 23, 2023\n1\nRECOMMENDATION: Approve.\nCL_AGN_230123_CC_AffidavitofPosting.pdf

8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER\nREADING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE\nAGENDA\nRECOMMENDATION: Approve.

8.D. PAYMENT OF BILLS.\nRECOMMENDATION: Approve as presented.\nCL_AGN_230123_CC_PaymentOfBills.pdf

8.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR DECEMBER\n2022\nRECOMMENDATION: Receive and file.\nCL_AGN_230123_CC_TonnageReport_Dec2022.pdf

8.F. ADOPT RESOLUTION 1323 AUTHORIZING THE EXCHANGE OF PROPOSITION\nA FUNDS WITH THE CITY OF BEVERLY HILLS FOR GENERAL FUNDS; AND\nAUTHORIZE THE CITY MANAGER TO EXECUTE THE FUND EXCHANGE\nAGREEMENT\nRECOMMENDATION:\nApprove as presented.\nPW_TRA_230112_FY23_PropA_FundExchangeAgrnt_BevHills_F.pdf\nResolutionNo1323_PropA_BevHills_FundExchange_F.pdf

8.G. ADOPT BY RESOLUTION NO. 1324 AUTHORIZING A BUDGET AMENDMENT\nOF $13,000.00 IN GENERAL FUND RESERVES FOR THE STREET AND\nTRAFFIC IMPROVEMENTS ON JOHNS CANYON ROAD\nRECOMMENDATION: Approve as presented and adopt Resolution No. 1324.\nResolutionNo1324_Budget_Amendment_JohnsCanyonRd_Improvements_D.pdf\nPW_TRA_TRF_STR_202319_Email_from_Grzywacz_Tangen_ShenSmith.pdf\n9. EXCLUDED CONSENT CALENDAR ITEMS\n10. COMMISSION ITEMS\n11. PUBLIC HEARINGS