S Pasadena — 2023-08-16

10. CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH THE SOUTH PASADENA\nCHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT ACTIVITIES THROUGH\nFUNDING ALLOCATION OF BUSINESS IMPROVEMENT TAX (BIT) REVENUES AND\nGENERAL FUND RESERVES IN THE AMOUNT OF $128,500\nRecommendation\nIt is recommended that the City Council consider approval of an agreement with the South\nPasadena Chamber of Commerce (Chamber) for economic development activities through\nfunding allocation of Business Improvement Tax (BIT) revenues and general fund reserves in the\namount of $128,500.

11. ORDINANCE OF THE CITY OF SOUTH PASADENA GRANTING AUTHORITY TO THE CITY\nMANAGER TO EXECUTE CERTAIN CONTRACTS AND OTHER LEGAL INSTRUMENTS AND\nAMENDING SECTION 2-18-6 OF THE SOUTH PASADENA MUNICIPAL CODE\nORDINANCE\nAN ORDINANCE OF THE CITY OF SOUTH PASADENA\nGRANTING AUTHORITY TO THE CITY MANAGER TO\nEXECUTE CERTAIN CONTRACTS AND OTHER LEGAL\nINSTRUMENTS AND AMENDING SECTION 2.18-6 OF THE\nSOUTH PASADENA MUNICIPAL CODE\nRecommendation\nIt is recommended that the City Council introduce for first reading and waive full reading of the\nManager to Execute Certain Contracts and Other Legal Instruments and Amending Section 2-18-\n6 of the South Pasadena Municipal Code."

12. CONSIDERATION OF THE APPROVAL OF THE FIRST AMENDMENT TO THE\nPROFESSIONAL SERVICES AGREEMENT WITH TRUEPOINT SOLUTIONS, INC. FOR\nADDITIONAL ACCELA LICENSES FOR THE CITY'S CASE MANAGEMENT AND ONLINE\nPERMITTING SYSTEM AND AN EXTENSION OF THE LICENSES IN AN AMOUNT NOT-TO-\nEXCEED $38,440\nRecommendation\nIt is recommended that the City Council consider the approval of the First Amendment to the\nProfessional Services Agreement with TruePoint Solutions, Inc. for ten (10) additional licenses\nsubscriptions, and an extension of the term of the licenses through June 30, 2024 in the amount\nof $38,440, for a total not-to-exceed amount of $291,007 and authorize the City Manager to\nexecute the amendment.

13. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING A PURCHASE ORDER\nWITH DELL MARKETING, LP., IN THE AMOUNT NOT-TO­EXCEED OF $75,000 FOR THE\nFIRST PHASE OF THE THREE-YEAR HARDWARE REPLACEMENT PROGRAM, UTILIZING\nTHE NASPO VALUEPOINT COOPERATIVE PURCHASING PROGRAM\nRecommendation\nIt is recommended that the City Council consider:\n1. Adopting a resolution approving a purchase order with Dell Marketing, LP. in the amount not\nto exceed $75,000, authorizing the use of the National Association of State Procurement\nOfficials (NASPO) ValuePoint Cooperative Purchasing Program for the purchase, and\n2. Authorize the City Manager to effectuate the purchase.

14. APPROPRIATION OF FUNDS RECEIVED FOR LEGAL SERVICES RELATED TO THE\nMOFFAT STREET LITIGATION\nRecommendation\nIt is recommended that the City Council:\n1. Appropriate $90,132.37 for Fiscal Year 2022-2023 from the General Fund; and\n2. Appropriate $29,145.59 for Fiscal Year 2023-2024 from the General Fund.

15. CONSIDER PAYMENT FOR CONSULTING SERVICES WITH INTERWEST CONSULTING\nGROUP FOR PAST INVOICES IN THE AMOUNT OF $19,365\nRecommendation\nIt is recommended that the City Council consider the approval of payment to lnterwest Consulting\nGroup (lnterwest) for past invoices in the amount of $19,365.

16. QUARTERLY INFORMATIONAL UPDATE OF THE CITYWIDE ELECTRIFICATION PROJECT\nRecommendation\nIt is recommended that the City Council receive an update on the status of the citywide\nelectrification project.

17. RECEIVE AND FILE THE FOURTH QUARTER 2021-2026 STRATEGIC PLAN UPDATE\nRecommendation\nIt is recommended that the City Council receive and file the Fourth Quarter 2021-2026 Strategic\nPlan update.

18. CONSIDERATION OF A RESOLUTION ESTABLISHING FOUR NEW EMPLOYEE\nCLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY SCHEDULES; APPROVING A\nRECLASSIFICATION FOR AN EXISTING POSITION; AND REMOVING A CLASSIFICATION\nFROM A BARGAINING UNIT\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA ADOPTING JOB DESCRIPTIONS AND\nSALARY RANGES FOR PRINCIPAL ENGINEER, FACILITIES\nAND PARKS SUPERVISOR, HUMAN RESOURCE ANALYST,\nAND SENIOR HUMAN RESOURCE ANALYST POSITIONS,\nAND APPROVING THE RECLASSIFICATION OF AN EXISTING\nMANAGEMENT ANALYST POSITION IN MANAGEMENT\nSERVICES AND A BARGAINING REPRESENTATION CHANGE\nFOR THE SENIOR MANAGEMENT ANALYST\nCLASSIFICATION\nRecommendation\nIt is recommended that the City Council consider adoption of a Resolution to: (a) approve and\nestablish four classifications and their respective job specifications and salary schedules; (b)\napprove the reclassification of a current Management Analyst position to a Human Resources\nAnalyst classification; and (c) approve moving the Senior Management Analyst classification from\nthe Public Service Employees' Association (PSEA) bargaining unit into the unrepresented\nManagement Employees group.

19. APPROVAL OF DRAFT LOCAL HAZARD MITIGATION PLAN FOR THE CITY OF SOUTH\nPASADENA FOR SUBMISSION TO AND APPROVAL BY CALIFORNIA STATE OFFICE OF\nEMERGENCY SERVICES AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY\nRecommendation\nIt is recommended that the City Council:\n1. Hold a Public Hearing to hear objections to the approval of the draft Local Hazard Mitigation\nPlan (LHMP); and\n3. Direct staff to submit the Draft LHMP to the California State Office of Emergency Services (Cal\nOES) and the Federal Emergency Management Agency (FEMA) for final approval.\nACTION/DISCUSSION

23. CITY MANAGER COMMUNICATIONS

3. STAFF INTRODUCTION\nCity Manager’s Office:\nAimee Gibbs, Administrative Secretary\nCHANGES TO THE AGENDA

5. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $1,613,669.90; GENERAL CITY\nWARRANTS IN THE AMOUNT OF $1,439,894.88; ONLINE PAYMENTS IN THE AMOUNT OF\n$167,486.93; TRANSFERS IN THE AMOUNT OF $39,358.19; PAYROLL IN THE AMOUNT OF\n$2,556,143.51\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

6. MONTHLY INVESTMENT REPORTS FOR JUNE 2023\nRecommendation\nIt is recommended that the City Council receive and file the Monthly Investment Reports for June\n2023.

7. JULY 2022 – JUNE 2023 BUDGET UPDATE\nRecommendation\nStaff recommends that the City Council receive and file the July 2022 -June 2023 Budget Update\nReport.

9. CONSIDER APPROVAL OF AN ADDENDUM TO THE ENGAGEMENT LETTER FOR SPECIAL\nCOUNSEL LEGAL SERVICES WITH AKIN GUMP STRAUSS HAUER & FELD, LLP, RELATED\nTO CALTRANS MATTERS FOR A TOTAL NOT­TO-EXCEED AMOUNT OF $141,000\nRecommendation\nIt is recommended that the City Council:\n1. Consider approval of an addendum to the Engagement Letter with Akin Gump Strauss Hauer\n& Feld, LLP (Akin) for a new total not-to-exceed amount of$141,000 and authorize the City\nManager to execute the same;\n2. Appropriate $71,063.10 to Account #101-2010-2501-8163-000 for Fiscal Year 2022-2023; and\n3. Appropriate $53,000 to Account #101-2010-2501-8163-000 for Fiscal Year 2023- 2024.