S Pasadena — 2023-12-06

1A. RECOGNITION OF ASSEMBLYMEMBER CHRIS HOLDEN\n\n1B. WELCOME AND INTRODUCTION OF ASSEMBLYMEMBER MIKE FONG

13. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $80,967.15; GENERAL CITY\nWARRANTS IN THE AMOUNT OF $728,953.77; VOIDS IN THE AMOUNT OF ($374.04);\nONLINE PAYMENTS IN THE AMOUNT OF $11,669.35; TRANSFERS IN THE AMOUNT OF\n$47,313.19; PAYROLL IN THE AMOUNT OF $793,400.62\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

14. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING ARTICLES XI\n(“PURCHASING”) AND XIII (“AWARDING PUBLIC WORKS CONTRACTS”) OF THE SOUTH\nPASADENA MUNICIPAL CODE PERTAINING TO PURCHASING POLICIES\nORDINANCE\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, AMENDING SECTION 2.99-29 OF ARTICLE\nXI RELATING TO “PURCHASING PROCEDURES”, AND SECTIONS\n2.99-35 AND 2.99-37 OF ARTICLE XIII “AWARDING PUBLIC WORKS\nCONTRACTS” OF CHAPTER 2 OF THE SOUTH PASADENA MUNICIPAL\nCODE\nRecommendation\nIt is recommended that the City Council conduct a second reading and adopt the ordinance of the\nRelating to “Purchasing Procedures”, and Sections 2.99-35 and 2.99-37 of Article XIII “Awarding\nPublic Works Contracts” of Chapter 2 of the South Pasadena Municipal Code.

15. APPROVAL OF A DISCRETIONARY FUNDS REQUEST FROM COUNCILMEMBER DIANA\nMAHMUD IN THE AMOUNT OF $250 FOR THE SOUTH PASADENA TOURNAMENT OF\nROSES FLOAT\nRecommendation\nIt is recommended that the City Council:\n1. Find that the requested allocation of Discretionary Funds to support the South Pasadena\nTournament of Roses (SPTOR) float is consistent with the findings required pursuant to the\nGuidelines for the Application of City Council Discretionary Budget Accounts adopted by\nResolution No. 7174; and\n2. Approve the requested allocation in the amount of $250 by Councilmember Mahmud to\nsupport the SPTOR float.

16. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH TRUEPOINT\nSOLUTIONS, AN ACCELA LICENSING/SUBSCRIPTION AGREEMENT, AND AN\nASSOCIATED LASERFICHE AGREEMENT TO IMPLEMENT AN ACCELA-BASED PROJECT\nMANAGEMENT AND CASE MANAGEMENT ON-LINE PERMITTING SYSTEM\nRecommendation\nIt is recommended that the City Council:\n1. Review and approve the Professional Services Agreement with TruePoint Solutions for the\npurchase and implementation of an Accela-based case management and on-line permitting\nsystem for a total not-to-exceed amount of $252,567;\n2. Review and approve a three-year Accela licensing/subscription agreement for a first year not-\nto-exceed amount of $28,800 and a three-year not-to exceed amount of $90,792;\n3. Authorize the City Manager to execute the necessary subscription agreement with Laserfiche\nin support of the on-line permitting system in an amount not to exceed $11,388 for the first\nyear; and\n4. Authorize the City Manager to execute any other documents related to this Agreement and\nenter into a Professional Services Agreement with TruePoint Solutions, sign the Accela\nlicensing agreement, and execute a Laserfiche subscription agreement for the implementation\nof an Accela-based case management and on-line permitting system for the Community\nDevelopment Department.

17. APPROVAL OF RENEWAL OF ANNUAL AGREEMENT WITH DIGITAL MAP PRODUCTS,\nL.P. FOR GOVCLARITY\nRecommendation\nIt is recommended that the City Council approve the renewal agreement with Digital Map\nProducts, L.P. in an amount not-to-exceed $26,114 for GovClarity, a map-based location\ninformation license and application, for the term of October 1, 2022 through September 30, 2023.

18. AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT FOR THE\nPROFESSIONAL SERVICES AGREEMENT WITH CATALYST CONSULTING FOR A\nCOMMUNITY SERVICES DEPARTMENT ASSESSMENT\nRecommendation\nIt is recommended that the City Council authorize the City Manager to execute the first\namendment for the professional services agreement with Catalyst Consulting - Recreation\nServices for the Community Services Department Assessment for additional analysis in the\namount of $5,850 for a total not-to-exceed amount of $30,150 and extend the contract until March\n31, 2023.

19. RECEIVE AND FILE AN ANNUAL REPORT FOR THE FISCAL YEAR 2021-2022 LIBRARY\nSPECIAL TAX\nRecommendation\nIt is recommended that the City Council receive and file a report on the Fiscal Year 2021-2022\nLibrary Special Tax, per the requirements of the State of California Local Agency Special Tax and\nBond Accountability Act.

2. 2022 STATE OF THE CITY PRESENTATION BY MAYOR CACCIOTTI

20. REINSTATEMENT OF CONCEAL CARRY WEAPON PERMIT FEES AND ESTABLISHMENT\nOF RECURRING APPROPRIATION OF GENERAL FUND RESERVES FOR DIFFERENCE IN\nCOST FOR APPLICANT PSYCHOLOGICAL EXAM\nRecommendation\nIt is recommended that the City Council:\n1. Approve the recommended edits to the City’s Fee schedule and establishment of the following\nfees: $317.16 Conceal Carry Weapon (CCW) application fee, $35.00 CCW permit clerical fee,\n$150.00 CCW psychological evaluation fee, $20.00 CCW amendment fee.\n2. Approve an appropriation of $4,500 from General Fund Reserves to Special Department\nExpense Account 101-4010-4011-8020 for an estimated annual processing of 15 CCW\npermits within the City, in order to address the difference between cost and reimbursement of\napplicant psychological exams.

21. APPROVAL OF TRANSPORTATION PROGRAM MANAGER JOB DESCRIPTION\nRecommendation\nIt is recommended that the City Council approve the revised job classification for the\nTransportation Program Manager position.

22. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS,\nINC. TO PROVIDE SEWER CONSENT JUDGMENT RELATED REPORTS\nRecommendation\nIt is recommended that the City Council:\n1. Authorize the City Manager to enter into a Professional Services Agreement with Carollo\nEngineers, Inc. (Consultant) to assist the City in submitting required reports to the Los\nAngeles Regional Water Quality Control Board (RWQCB) Enforcement Unit to comply with\nan existing Consent Judgment. The Professional Services Agreement is in the amount of\nSixty-Six Thousand Dollars ($66,000), including $59,968 for the proposed work, and $6,032\n(approximately 10%) as a contingency;\n2. Authorize an appropriation of $66,000 from the Sewer Reserves Fund 210 to Public Works\nSewer Maintenance Professional Services Expenditure Account No. 210-6010-6501-8170-\n000 for this work; and\n3. Authorize the City Manager to execute all related documents on behalf of the City.\nPUBLIC HEARING

23. ADOPTION OF URGENCY AND SECOND READING AND ADOPTION OF REGULAR\nORDINANCES BY REFERENCE OF THE 2023 LOS ANGELES COUNTY BUILDING,\nRESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING AND EXISTING BUILDING\nCODES WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO BY\nAMENDING CHAPTER 9 ARTICLE 1 OF THE SOUTH PASADENA MUNICIPAL CODE AND\nADD NEW SECTION TO ARTICLE 2 OF CHAPTER 9 TO COMPLY WITH AB 1236 AND AB\n970 TO EXPEDITE PERMITTING FOR ELECTRICAL VEHICLE CHARGING STATIONS\nORDINANCE\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, AMENDING THE CITY OF SOUTH\nPASADENA MUNICIPAL CODE BY MODIFYING CHAPTER 9 ARTICLE I\nTHEREOF ADOPTING BY REFERENCE THE 2023 LOS ANGELES\nCOUNTY BUILDING CODE (TITLE 26), ELECTRICAL CODE (TITLE 27),\nPLUMBING CODE (TITLE 28), MECHANICAL CODE (TITLE 29),\nRESIDENTIAL CODE (TITLE 30), AND EXISTING BUILDING CODE\n(TITLE 33) AND BY MODIFYING ARTICLE II THEREOF ADDING\nEXPEDITED PERMITTING WITH CERTAIN AMENDMENTS, ADDITIONS\nAND DELETIONS THERETO\nURGENCY ORDINANCE\nAN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, AMENDING THE CITY OF SOUTH\nPASADENA MUNICIPAL CODE BY MODIFYING CHAPTER 9 ARTICLE I\nTHEREOF ADOPTING BY REFERENCE THE 2023 LOS ANGELES\nCOUNTY BUILDING CODE (TITLE 26), ELECTRICAL CODE (TITLE 27),\nPLUMBING CODE (TITLE 28), MECHANICAL CODE (TITLE 29),\nRESIDENTIAL CODE (TITLE 30), AND EXISTING BUILDING CODE\n(TITLE 33) AND BY MODIFYING ARTICLE II THEREOF ADDING\nEXPEDITED PERMITTING WITH CERTAIN AMENDMENTS, ADDITIONS\nAND DELETIONS THERETO\nRecommendation\nIt is recommended that the City Council:\n1. Hold a Public Hearing to hear any objections to an Ordinance and Urgency Ordinance both\nadopting by reference and amending the 2023 Los Angeles County Building, Residential,\nElectrical, Mechanical, Plumbing, and Existing Building Codes;\n2. Read by title only and waive further reading for the second reading of an Ordinance adopting\nby reference and amending the 2023 Los Angeles County Building, Electrical, Plumbing,\nMechanical, Residential, and Existing Building Codes;\n3. Read by title only and waive further reading of an Urgency Ordinance adopting by reference\nand amending the 2023 Los Angeles County Building, Electrical, Plumbing, Mechanical,\nResidential, and Existing Building Codes;\n4. Find that adoption of the proposed Ordinance and Urgency Ordinance are exempt from the\nprovisions of the California Environmental Quality Act because such actions Section\n15061(b)(3) of Title 14 of the California Code of Regulations;\n5. Adopt the Ordinance on Second Reading; and\n6. Adopt the Urgency Ordinance.\nACTION / DISCUSSION

24. ADOPTION OF A RESOLUTION ELECTING AN ALTERNATE COUNCILMEMBER TO\nREPRESENT CITIES WITH PRESCRIPTIVE PUMPING RIGHTS TO THE SAN GABRIEL\nBASIN WATER QUALITY AUTHORITY\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, CASTING ITS VOTES FOR\nCOUNCILMEMBER TO REPRESENT CITIES WITH PRESCRIPTIVE\nWATER PUMPING RIGHTS AS AN ALTERNATE MEMBER ON THE\nBOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY\nRecommendation\n1. It is recommended that the City Council take a vote to determine who they wish to elect to the\nSan Gabriel Basin Water Quality Authority; and\n2. Waive further reading, read by title only and adopt Resolution entitled, "A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, CASTING ITS\nVOTES FOR COUNCILMEMBER TO REPRESENT CITIES WITH PRESCRIPTIVE WATER\nPUMPING RIGHTS AS AN ALTERNATE MEMBER ON THE BOARD OF THE SAN GABRIEL\nBASIN WATER QUALITY AUTHORITY".

25. ADOPTION OF THE CITY OF SOUTH PASADENA UPDATED EMERGENCY OPERATIONS\nPLAN ALONG WITH AN EARTHQUAKE ANNEX AND A HEAT EMERGENCY ANNEX\nRecommendation\nIt is recommended that the City Council adopt the updated Emergency Operations Plan and\nassociated Annexes.

5. SOUTH PASADENA TOURNAMENT OF ROSES COMMITTEE RAFFLE

6. PRESENTATION OF A CERTIFICATE OF APPRECIATION TO CALIFORNIA PROTECTIVE\nPARENTS ASSOCIATION AND ANA ESTEVEZ IN HONOR OF “PIQUI’S LAW,” KEEPING\nCHILDREN SAFE FROM FAMILY VIOLENCE

7. PRESENTATION OF A CERTIFICATE OF APPRECIATION TO THE MEASURE LL\nCOMMITTEE FOR EFFORTS TO PLACE AN ITEM ON THE NOVEMBER 8, 2022 GENERAL\nMUNICIPAL ELECTION BALLOT TO EXTEND THE SOUTH PASADENA LIBRARY SPECIAL\nTAX TO REMAIN IN EFFECT UNTIL OTHERWISE TERMINATED BY A MAJORITY VOTE OF\nTHE SOUTH PASADENA ELECTORATE

8. DEPARTMENT HIGHLIGHT VIDEO: MANAGEMENT SERVICES DEPARTMENT

9. STAFF INTRODUCTIONS/RECOGNITION\nFinance Department:\nKenneth L. Louie, Deputy City Manager/Interim Finance Director\nHsiulee Tran, Deputy Finance Director/Controller\nPublic Works Department:\nMaizon Van Zandt, Maintenance Worker I\nCOMMUNICATIONS