S Pasadena — 2024-02-21

A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION\n (Government Code Section 54956.9(d)(1))\n 1. City of South Pasadena v. California Department of Transportation (LASC Case No.\n 21STCP01779)\n 2. Abbas v. City of South Pasadena (LASC Case No. 22STCV19084)\n 3. Los Angeles Sunshine Coalition v. City of South Pasadena (LASC Case No. 22STCP04228)\n 4. Travelers Property Casualty Insurance Company v. City of South Pasadena (LASC Case No.\n 22STCV22759)\n 5. Smith v. City of South Pasadena (LASC Case No.19BBCV00118)\n\nB. CONFERENCE WITH LEGAL COUNSEL: POTENTIAL LITIGATION (INITIATING)\n Government Code Section 54956.9(d)(4)\n Number of Potential Cases: 1

10. APPROVAL OF A SECOND AMENDMENT TO THE ARROYO SECO RACQUET CLUB LEASE\nAGREEMENT WITH I-TENNIS, INC.\nRecommendation\nIt is recommended that the City Council approve a second amendment to the Arroyo Seco\nRacquet Club Lease Agreement with I-Tennis, Inc.

11. ACCEPTANCE OF TWO DONATIONS TO THE LIBRARY FROM THE FRIENDS OF THE\nSOUTH PASADENA PUBLIC LIBRARY, INC. AND SOUTH PASADENA BEAUTIFUL,\nTOTALING $7,506.26\nRecommendation\nIt is recommended that the City Council accept two donations to the Library, totaling $7,506.26,\nto be used for the purpose of replacing the patio furniture on the Oxley Street side of the Library:\n1. $5,506.26 from the Friends of the South Pasadena Public Library, Inc.\n2. $2,000.00 from South Pasadena Beautiful.

12. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS,\nINC. TO DEVELOP SEWER CONSENT JUDGMENT RELATED REPORTS TO BE\nSUBMITTED TO THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD\nRecommendation\nIt is recommended that the City Council:\n1. Authorize the City Manager to enter into a Professional Services Agreement with Carollo\nEngineers, Inc. to assist the City in submitting required reports to the Los Angeles Regional\nWater Quality Control Board Enforcement Unit to comply with an existing Consent Judgment.\nThe Professional Services Agreement is in the amount of Sixty-Six Thousand Dollars\n($66,000), including $59,968 for the proposed work, and $6,032 (approximately 10%) as a\ncontingency;\n2. Authorize an appropriation of $66,000 from the Sewer Reserves Fund 210 to Public Works\nSewer Maintenance Professional Services Expenditure Account No. 210-6010-6501-8170-\n000 for this work; and\n3. Authorize the City Manager to execute all related documents on behalf of the City.

13. 2022 URBAN COMMUNITY DROUGHT RELIEF GRANT PROGRAM RESOLUTION\nRESOLUTION\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH\nPASADENA, CALIFORNIA, AUTHORIZING THE GRANT APPLICATION,\nACCEPTANCE, AND EXECUTION FOR THE CITY OF SOUTH\nPASADENA DROUGHT RESILIENCY PROJECTS\nRecommendation\nIt is recommended that the City Council:\n1. Adopt a resolution authoring the grant application, acceptance, and execution for the City of\nSouth Pasadena Drought Resiliency Projects;\n2. Authorize the City Manager, or her designee to prepare and file an application for funding with\nthe Department of Water Resources 2022 Urban Community Drought Relief Grant Program;\n3. Execute the funding agreement with the Department of Water Resources and any\namendments thereto, and submit any required documents, invoices, and reports required to\nobtain grant funding.

14. AUTHORIZE A THIRD CONTRACT AMENDMENT FOR INTERIM LANDSCAPING SERVICES\nWITH LANDCARE THROUGH MARCH 31, 2023 FOR A MONTHLY MAXIMUM AMOUNT OF\n$37,357.96\nRecommendation\nIt is recommended that the City Council authorize the City Manager to execute a contract\namendment for interim landscaping services with LandCare, for a total monthly amount not to\nexceed $37,357.96.

15. PRESENTATION OF A CITYWIDE OPERATIONAL STATUS\nRecommendation\nIt is recommended that the City Council receive a monthly Citywide operational status update\n.

3. DEPARTMENT HIGHLIGHT VIDEO: COMMUNITY DEVELOPMENT DEPARTMENT\nCOMMUNICATIONS

7. APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $11,100.00; GENERAL CITY\nWARRANTS IN THE AMOUNT OF $520,076.79; VOIDS IN THE AMOUNT OF ($8,250.00);\nONLINE PAYMENTS IN THE AMOUNT OF $114,007.74; PAYROLL IN THE AMOUNT OF\n$1,789,927.53\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

8. MONTHLY INVESTMENT REPORT FOR OCTOBER 2022\nRecommendation\nIt is recommended that the City Council receive and file the Monthly Investment Report for\nOctober 2022.

9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH CHAWKINS\nCOMMUNICATIONS, INC. TO PROVIDE ELECTRIFICATION PROJECT AND STAKEHOLDER\nCOORDINATION SERVICES FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $53,625\nRecommendation\nIt is recommended that the City Council:\n1. Authorize the City Manager to enter into a Professional Services Agreement with Chawkins\nCommunications, Inc. to assist the City in coordinating multiple projects and stakeholders\nrelated to electrification in the amount of $53,625, including $48,750 for the proposed work,\nand $4,875 (10%) as a contingency; and\n2. Authorize the City Manager to execute all related documents on behalf of the City.