S Pasadena — 2025-06-18

10. CONSIDERATION OF ADOPTION OF AN ORDINANCE OF THE CITY OF SOUTH\nPASADENA AMENDING ARTICLE IVH (CULTURAL HERITAGE COMMISSION) OF\nCHAPTER 2 OF THE SOUTH PASADENA MUNICIPAL CODE TO REQUIRE A\nPOSTED ON-SITE NOTICE FOR HEARINGS; EXTENDING THE EXPIRATION DATE\nFOR CERTIFICATES OF APPROPRIATENESS FROM 18 TO 24 MONTHS;\nINCREASING MINOR PROJECT REVIEW THRESHOLDS FOR CHAIR REVIEW; AND\nUPDATING LANGUAGE FOR CONSISTENCY AND CLARIFICATION

11. CONSIDERATION OF A RESOLUTION APPROVING THE SALARY ADJUSTMENT\nAND UPDATED SALARY RANGE FOR THE CIVIL ENGINEERING ASSISTANT,\nSENIOR CIVIL ENGINEER, AND SENIOR HUMAN RESOURCES ANALYST AND\nAPPROVING THE ALLOCATION OF FUNDS FROM MULTIPLE FUNDS AND VACANT\nPOSITIONS TO SUPPORT THE PERSONNEL REQUESTS

12. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO A PROFESSIONAL\nSERVICES AGREEMENT WITH KOA CORPORATION, A LOCHNER COMPANY, FOR\nENGINEERING DESIGN SERVICES RELATED TO THE NORTH-SOUTH CORRIDOR\nINTELLIGENT TRANSPORTATION SYSTEM (ITS) DEPLOYMENT PROJECT IN A\nNOT TO EXCEED AMOUNT OF $1,137,574

13. CONSIDERATION OF A LETTER OPPOSING SENATE BILL 79 (WIENER) TRANSIT-\nORIENTED DEVELOPMENT\nnot-to-exceed amount of $273,680.00.\nRecommendation\nIt is recommended that the City Council adopt the ordinance amending Article IVH\n(Cultural Heritage Commission of Chapter 2 (Administration) of the South Pasadena\nMunicipal Code to make administrative processing improvements for certificates of\nappropriateness, increase public noticing and remove language inconsistencies.\nRecommendation\nIt is recommended that the City Council consider adoption of the proposed Resolution to:\n1. Approve the salary adjustment and updated salary range for the Civil Engineering\nAssistant;\n2. Approve the salary adjustment and updated salary range for the Senior Civil\nEngineer;\n3. Approve the salary adjustment and updated salary range for the Senior Human\nResources Analyst; and\n4. Authorize the allocation of funds from the Special/Enterprise Funds and the General\nFund to support the changes.\nRecommendation\nIt is recommended that the City Council consider approval of an amendment (Attachment\n1) of an existing Professional Services Agreement (Attachment 2) with KOA Corporation,\na Lochner Company, to provide engineering design services to support the City's North-\nSouth Corridor Intelligent Transportation System (ITS) Deployment Project, Project No.\n002002 (2020-02), Federal Project No. RABA01-5071(024), in a not-to-exceed amount of\n$1,137,574.

14. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF\nSOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE 7 (DEFINITIONS) OF\nCHAPTER 36 (ZONING) OF THE SOUTH PASADENA MUNICIPAL CODE TO AMEND\nTHE DEFINITION OF "CITY ENGINEER"

15. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH ROBERT HALF INTERNATIONAL INC., FOR\nMUNICIPAL STAFFING SERVICES IN AN AMOUNT NOT-TO-EXCEED $57,000 FOR A\nNEW TOTAL-NOT-TO-EXCEED AMOUNT OF $168,000 AND TO EXTEND THE\nAGREEMENT THROUGH DECEMBER 31, 2025

16. CONSIDERATION OF APPROVAL OF REVISED FISCAL YEAR 2025-2026 BUDGET\nDEVELOPMENT CALENDAR

17. CONSIDERATION TO APPROVE THE FIRST AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH LAKEVIEW CONSULTING, LLC., FOR TEMPORARY\nSTAFFING SERVICES, AT A COST OF $18,000 FOR A NEW TOTAL NOT-TO-\nEXCEED AMOUNT OF $48,000, AND EXTENDING THE AGREEMENT THROUGH\nJULY 31, 2025

18. CONSIDER THE ADOPTION OF A RESOLUTION APPROVING A NEW FUND\nBALANCE POLICY IN ACCORDANCE WITH GOVERNMENTAL ACCOUNTING\nSTANDARDS BOARD STATEMENT NO. 54\nRecommendation\nAuthorize the Mayor to send a letter of opposition to Senate Bill 79 (Wiener) Transit-\nOriented Development on behalf of the City Council to the appropriate stated legislators.\nRecommendation\nIt is recommended that the City Council introduce the ordinance by title only and waive\nfull reading of the ordinance amending Article 7 (Definitions) of Chapter 36 (Zoning) of the\nSouth Pasadena Municipal Code.\nRecommendation\nIt is recommended that the City Council consider approval of an Amendment to the\nProfessional Services Agreement with Robert Half International, Inc., to extend the\nagreement through December 31, 2025, and increase the compensation in the amount of\n$57,000 and for a new total not -to-exceed amount of $168,000.\nRecommendation\nIt is recommended that the City Council approve the proposed revised Fiscal Year 2025-\n2026 Budget Development Calendar.\nRecommendation\nIt is recommended that the City Council consider approving the proposed First\nAmendment to the Professional Services Agreement with Lakeview Consulting, LLC., in\nthe amount of $18,000, for continued temporary staffing services, for a new total not-to-\nexceed compensation amount of $48,000, and extending the agreement through July 31,\n2025.\n5

19. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH\nCALIFORNIA METRO PATROL FOR SECURITY GUARD SERVICES TO EXTEND\nTHE AGREEMENT TERM TO SEPTEMBER 30, 2025

2. PRESENTATIONS

20. CONSIDER APPROVAL OF A TASK ORDER WITH NV5 FOR CAPITAL\nIMPROVEMENT PROGRAM STAFF AUGMENTATION SERVICES FOR DESIGN AND\nPROJECT MANAGEMENT SERVICES IN THE AMOUNT NOT TO EXCEED $380,000.

21. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH\nACORN TECHNOLOGY SERVICES FOR INFORMATION TECHNOLOGY SUPPORT\nSERVICES TO EXTEND THE TERM TO SEPTEMBER 30, 2025

22. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH WBCP INC., FOR RECRUITMENT SEARCH\nSERVICES, IN THE AMOUNT NOT TO EXCEED OF $30,200, FOR A NEW TOTAL\nCONTRACT AMOUNT OF $45,600

23. CONSIDERATION OF ADOPTION OF A RESOLUTION TO ESTABLISH NEW\nPLANNING APPLICATION FEES AND MODIFICATIONS TO EXISTING PLANNING\nFEES AS SET FORTH IN THE CITY’S MASTER FEE SCHEDULE RELATED TO\nDESIGN REVIEW AND OTHER FEES RELATED TO DEVELOPMENT\nRecommendation\nIt is recommended that the City Council review and adopt the resolution approving a new\nFund Balance Policy in accordance with Governmental Accounting Standards Board\nStatement No. 54\nRecommendation\nIt is recommended that the City Council consider approving the amendment to the\nagreement with California Metro Patrol for security guard services to extend the\nagreement term to September 30, 2025.\nRecommendation\nIt is recommended that the City Council approve the Task Order under a Master On-Call\nProfessional Services Agreement with NV5,in the final form approved by the City\nAttorney, to provide civil engineer design and project management services for the City’s\nFiscal Year 25-26 Street Improvement Project in the not-to-exceed amount of $380,000.\nRecommendation\nIt is recommended that the City Council consider the approval of an amendment to the\nagreement with Acorn Technology Services, extending the term to September 30, 2025.\nRecommendation\nIt is recommended that the City Council consider approval of the proposed amendment to\nthe professional services agreement with WBCP Inc., to amend the compensation for\nrecruitment search services for the Accounting Manager-Controller and two engineering\npositions in an amount not to exceed of $30,200, for a new total contract amount of\n$45,600.\nPUBLIC HEARING\n6

24. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE FISCAL\nYEAR 2025-2026 ANNUAL CAPITAL IMPROVEMENT PROGRAM AND BUDGET AND\nAPPROVING THE FISCAL YEAR 2025-2026 THROUGH 2029-2030 CAPITAL\nIMPROVEMENT PROGRAM

25. CONSIDERATION OF AN AWARD OF A CONSTRUCTION CONTRACT WITH\nGENTRY BROTHERS, INC. IN AN AMOUNT NOT TO EXCEED $ 7,574,000 FOR THE\nFY19-20 STREET IMPROVEMENT PROJECT AND APPROVE THE PLANS AND\nSPECIFICATIONS FOR THE PROJECT

26. PUBLIC HEARING TO RECEIVE THE ANNUAL REPORT ON WORKFORCE\nVACANCIES, RECRUITMENT AND RETENTION IN COMPLIANCE WITH ASSEMBLY\nBILL 2561

27. CONSIDERATION OF RESOLUTIONS APPROVING A LETTER OF AGREEMENT\nBETWEEN THE CITY OF SOUTH PASADENA AND THE SOUTH PASADENA\nFIREFIGHTERS' ASSOCIATION; APPROVING A LETTER BETWEEN THE CITY OF\nSOUTH PASADENA AND THE SOUTH PASADENA POLICE OFFICERS'\nASSOCIATION; APPROVING A LETTER BETWEEN THE CITY OF SOUTH\nPASADENA AND THE PUBLIC SERVICE EMPLOYEES' ASSOCIATION; APPROVING\nA LETTER BETWEEN THE CITY OF SOUTH PASADENA AND THE PART-TIME\nPUBLIC SERVICE EMPLOYEES' ASSOCIATION; AND APPROVING A LETTER OF\nRecommendation\nIt is recommended that the City Council consider adopting the proposed Resolution to\nadopt the new and modified planning application fees for the Community Development\nDepartment (Planning Division).\nRecommendation\nIt is recommended that the City Council consider adopting a Resolution approving the\nFiscal Year 2025-26 annual Capital Budgets and approving the Fiscal Year 2025-26\nthrough 2029-2030 Five-Year Capital Improvement Program (CIP), making a finding of\nconsistency with the City’s General Plan.\nACTION/DISCUSSION\nRecommendation\nIt is recommended that the City Council consider:\n1. Approving the plans and specifications for the Street Improvements Project\n(Project); and\n2. Awarding a construction contract to Gentry Brothers, Inc. for construction services\nfor street improvements in an amount not to exceed $7,589,040.00, including the\nproposed bid amount of $6,885,400.00 and a contingency of $703,640.00; and\n3. Reject all other bids received; and\n4. Authorize the City Manager to execute the contract .\nRecommendation\nIt is recommend that the City Council open the public hearing and receive and file the\nannual report.\n7\nAGREEMENT BETWEEN THE CITY OF SOUTH PASADENA AND UNREPRESENTED\nMANAGEMENT GROUP

3. MERCHANT MINUTE - CHUCK'S APPLIANCES

5. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $119,349.28; GENERAL CITY WARRANTS FOR $1,026,709.13; ONLINE\nPAYMENTS IN THE AMOUNT OF $18,257.04; VOIDS IN THE AMOUNT OF ($90.97);\nPAYROLL IN THE AMOUNT OF $ 910,772.95

6. CONSIDERATION OF APPROVAL OF THE THIRD AMENDMENT TO THE\nPROFESSIONAL SERVICES AGREEMENT WITH MNJ ADVISORS, INC. FOR\nTEMPORARY STAFFING SERVICES, IN THE AMOUNT OF $35,000 FOR A NEW\nTOTAL NOT-TO-EXCEED AMOUNT OF $135,000 AND TO EXTEND THE\nTERMINATION DATE

7. CONSIDERATION OF APPROVAL OF THE SPECIAL JOINT CITY COUNCIL AND\nFINANCE COMMISSION MEETING MINUTES AND REGULAR CITY COUNCIL\nMEETING MINUTES FOR JUNE 4, 2025

8. CONSIDER THE APPROVAL OF A TASK ORDER WITH NV5 FOR PROJECT,\nCONSTRUCTION AND INSPECTION MANAGEMENT SERVICES FOR THE FISCAL\nYEAR 2024-2025 RESIDENTIAL SLURRY SEAL PROJECT

9. CONSIDER APPROVAL OF A TASK ORDER WITH NV5 FOR FY 19-20 STREET\nIMPROVEMENT PROJECT CONSTRUCTION AND INSPECTION MANAGEMENT\nSERVICES\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.\nRecommendation\nIt is recommended that the City Council consider approving the proposed Third\nAmendment to the Professional Services Agreement with MNJ Advisors, Inc., to extend\nthe agreement through August 15, 2025, and increase the compensation in the amount of\n$35,000 for continued temporary staffing services, for a new total not-to-exceed\ncompensation amount of $135,000.\nRecommendation\nIt is recommended that the City Council approve the minutes from the Special Joint City\nCouncil and Finance Commission Meeting and Regular City Council Meeting held on\nJune 4, 2025.\nRecommendation\nIt is recommended that the City Council approve the Task Order under an existing Master\nOn-Call Professional Services Agreement with NV5,in the final form approved by the City\nAttorney, to provide project management, construction management, and inspection\nmanagement services for the City’s Fiscal Year 2024-2025 Residential Slurry Seal\nProject (Project) in the not-to-exceed amount of $119,010.\nRecommendation\nIt is recommended that the City Council approve the Task Order under a Master On-Call\nProfessional Services Agreement with NV5,in the final form approved by the City\nAttorney, to provide project management, construction management, and inspection\nmanagement services for the City’s Fiscal Year 19-20 Street Improvement Project in the\n3