San Gabriel — 2024-06-18

A. JUNETEENTH DAY

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. CASH AND INVESTMENT REPORT – MAY 2024\nIn accordance with the City of San Gabriel’s 2023-2024 Adopted Investment\nPolicy (Resolution No. 23-36) and California Government Code Section 53646,\nthe Finance Director is to render an investment report to the City Council, City\nTreasurer, City Manager, and the City Attorney. The Cash and Investment\nReport is presented to receive and file in accordance with the City’s adopted\n2023-2024 Investment Policy.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the Cash and\nInvestment Report for May 2024.

D. ATHENS SERVICES REQUEST FOR ANNUAL RATE REVIEW AND\nADJUSTMENTS FOR WASTE SERVICES AND STREET SWEEPING SERVICES\nAT A MONTHLY COST OF $11,097.67\nIn accordance with the Sixth Amendment to the contract for services dated July\n6, 2021, Athens Services has submitted two requests for City Council’s approval\nto adjust the rates for street sweeping and waste services in accordance with\napplicable Consumer Price Indices to take effect on July 1, 2024. The annual\nbudget for street sweeping services is $133,172.04 and is included in the Fiscal\nYear 2024-2025 budget and will be funded by Gas Tax account 136-800-02-22-\n055.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Approve the annual rate adjustments proposed by Athens Services rate\nschedules that take effect on July 1, 2024; and\n2. Authorize the City Manager to approve a purchase order with Athens\nServices for $133,172.04 for street sweeping services using the Gas Tax\naccount 136-800-02-22-055.

E. PURCHASE OF A FIRE DEPARTMENT STAFF VEHICLE IN THE AMOUNT OF\n$71,110\nThe San Gabriel Fire Department utilizes a variety of vehicles in its fleet to meet\nemergency response and administrative responsibilities. The proposed new\nvehicle will replace a 2004 Chevrolet Tahoe that has more than 215,000 miles\nand has served as the primary emergency vehicle for the past five Fire Chiefs,\nFire Prevention, and is currently assigned to a Division Chief. The 2004 vehicle\nwill be returned to the Fleet Department for re-assignment or removal from\ninventory subject to City of San Gabriel policy. The total purchase price of the\nvehicle, including tax, documentation and delivery is $71,110.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to issue a\npurchase order in the amount of $71,110 to Rotolo Chevrolet for the purchase\nof one new Chevrolet Tahoe LT.

F. UNIVERSITY OF CALIFORNIA, LOS ANGELES (UCLA) CENTER FOR\nPREHOSPITAL CARE CONTRACT\nThe San Gabriel Fire Department is required as an Advanced Life Support\nprovider in the County of Los Angeles, to maintain an approved Continuing\nEducation and Quality Assurance Program. In 2014, University of California, Los\nAngeles (UCLA) was contracted to provide these services for a five-year term.\nTwo contract extensions have been previously approved, and the current\nagreement is scheduled to expire on July 31, 2024. The proposed new contract\nprovides for service until August 1, 2029. The total of $41,760 per year is billed\nat a monthly rate of $3,480. The new rate represents an increase of\napproximately 28% over the previous agreement of $32,769 annually. Under\nterms of the new agreement, UCLA may increase at an annual rate of no more\nthan 5% per year to cover any increases in cost for services, which has been the\nstandard escalator cap since the inception of the contract. Funding for this\ncontract is budgeted in the 121-761-22-00-000 contractual services account.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager or Fire Chief\nto enter into the new Contract for Services Agreement with the UCLA Center\nfor Prehospital Care in the amount of $41,760 annually for the duration of the\nagreement.

G. ACCEPTANCE OF 2020 STATE HOMELAND SECURITY PROGRAM\nSUPPLEMENTAL GRANT AWARD [RESOLUTION NO. 24-37]\nThe San Gabriel Fire Department (SGFD) has been awarded supplemental\nfunding from the 2020 State Homeland Security Program in the amount of\n$44,257. The SGFD can use these funds to finance purchases from the\nDepartment of Homeland Security Approved Equipment List. Initial outlay is up\nto $44,257, and will be fully reimbursed, with no matching funds due from the\nCity of San Gabriel. The deadline to use these funds is July 5, 2025.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council adopt Resolution No. 24-37 approving\nthe following:\n1. Increase account 186-3215 by $44,257 (revenue account).\n2. Increase the Fire Department Fiscal Year 2023-2024 budget by $44,257 in\naccount 124-761-57-99-380.\n3. Authorize the City Manager or Fire Chief to accept the State Homeland\nSecurity Program supplemental grant and purchase items from the\nDepartment of Homeland Security Approved Equipment List under the\nCity’s purchasing policy.

H. APPROVAL OF LA LAGUNA DE SAN GABRIEL REHABILITATION PROJECT\nAND ACCEPTANCE OF NOTICE OF EXEMPTION\nOn May 16, 2023, the City Council approved the grant funds from\nAssemblymember Fong for a rehabilitation project for various structures of La\nLaguna de San Gabriel. In order to complete the required state application for\nthe receipt of the funds, California Environmental Quality Act (CEQA)\ndetermination is required and final approval of the project by the Council. The\nfiling of the Notice of Exemption determination is $75. Since the rehabilitation\nwork was completed on a City resource, the fee will be covered by the\nCommunity Services budget.\nCalifornia Environmental Quality Act (CEQA) Determination: The rehabilitation\nproject completed at La Laguna is exempt from the requirements of CEQA, per\nGuidelines 15331, Class 31.\nRecommended Action:\nStaff recommends that the City Council:\n1. Find the project is exempt from CEQA pursuant to CEQA Guidelines Section\n15331 and authorize the City Manager to file the Notice of Exemption; and\n2. Approve the rehabilitation project.

I. UPDATED FACILITIES JOINT AGREEMENT WITH SAN GABRIEL UNIFIED\nSCHOOL DISTRICT AND REQUEST FOR AUTHORIZATION TO FUND A\nPORTION OF THE PLAYGROUND CONSTRUCTION COSTS FOR COOLIDGE\nSCHOOL PARK FROM PARK DEVELOPMENT IMPACT FEES IN THE\nAMOUNT OF $100,000\nOn September 20, 2022, the City Council approved the Amended and Restated\nFacilities Joint Use Agreement with the San Gabriel Unified School District. The\nterm of the amended agreement was from August 1, 2022 to July 31, 2027. Due\nto various changes in maintenance and facility usage, staff is bringing the\nagreement forward for City Council approval. Approval of financial support of\n$100,000 in park development impact fees account 124-850-40-97-807 is\nrecommended to contribute to the construction of a playground at Coolidge\nSchool Park.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a project as\ndefined in Section 15378 of the state CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Review and approve the proposed Amended and Restates Facilities Joint\nUse Agreement; and authorize the City Manager and Mayor to execute the\nagreement; and\n2. Authorize the recommended amount of $100,000 in park impact fees\naccount 124-850-40-97-807 to contribute to the construction of a\nplayground at Coolidge School Park.

J. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH SAN GABRIEL\nUNIFIED SCHOOL DISTRICT FOR USE OF GABRIELINO HIGH SCHOOL\nCAMPUS FOR INDEPENDENCE DAY CELEBRATION\nThe City of San Gabriel will hold its Independence Day Celebration on\nWednesday, July 3, 2024. The event will include entertainment, games, food\ntrucks and will end with a drone show. The Independence Day Celebration will\nbe held at Gabrielino High School. Any custodial work needed for the City’s use\nof the property will be billed at $40 per hour. This amount will be covered by\nthe Non-Departmental account for special events.\nCalifornia Environmental Quality Act (CEQA) Determination: The rehabilitation\nproject completed at La Laguna is exempt from the requirements of CEQA, per\nGuidelines 15331, Class 31.\nRecommended Action:\nStaff recommends that the City Council:\n1. Approve Gabrielino High School as the location for the Independence Day\nCelebration; and\n2. Authorize the City Manager to sign the Memorandum of Understanding\nwith San Gabriel Unified School District for this purpose.

A. ADOPT ORDINANCE NO. 708 ADDING SECTION 150.300 TO THE CITY OF\nSAN GABRIEL MUNICIPAL CODE SETTING FORTH AN EXPEDITED,\nSTREAMLINED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING\nSTATIONS AS REQUIRED BY GOVERNMENT CODE SECTION 65850.7. –\nSECOND READING AND ADOPTION\nOrdinance No. 708 was approved at introduction by a 5-0 vote of the City\nCouncil at the June 4, 2024 City Council meeting. If adopted, Ordinance No. 708\nwould add Section 150.300 to the City of San Gabriel Municipal Code, setting\nforth an expedited, streamlined permitting process for electric vehicle charging\nstations as required by the State of California Government Code Section\n65870.7. By streamlining the permitting process represents a proactive step in\ncompliance with California State Assembly Bill 1236. There is no fiscal impact\nrelated to this item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Conduct the public hearing and discuss the proposed Ordinance No. 708.\n2. Waive reading and adopt Ordinance No. 708: An Ordinance of the City\nCouncil of the City of San Gabriel, California, Setting Forth Procedures for\nExpediting Permitting Processing for Electric Vehicle Charging Systems.

A. APPROVAL OF A CONTRACT WITH ARTS CONSULTING GROUP IN THE\nAMOUNT OF $18,000 TO CONDUCT A MISSION PLAYHOUSE STRATEGIC\nVISIONING WORKSHOP\nIn fall of 2020, the City Council reviewed organizational changes for the Mission\nPlayhouse. At that time, it was clear that the Council valued the Playhouse as a\nhistoric gem and wanted to maintain management by the City. As a next step\nand movement toward fundraising for the 100th Anniversary of the theater, staff\nis seeking to hire Arts Consulting Group (ACG) to conduct a strategic visioning\nexercise for the Playhouse to help focus the fundraising goals for the City\nincluding the possible development of a non-profit. ACG’s fee for the proposed\nworkshop, gathering background information, a comparison study, and\nstakeholder survey is $16,000 with estimated travel, transport, meals cost of\n$2,000 for a total of $18,000. Staff is proposing to cover the cost of this with\nthe approved Fiscal Year 2024-2025 Mission Playhouse operating budget,\nreallocated into the Special Project account 124-712-35-96-819.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Approve a contract with Arts Consulting Group to conduct the Mission\nPlayhouse Visioning Workshop; and\n2. Utilizing the City’s standard consultant contract, authorize the City Manager\nto execute the contract and any other necessary documents pending review\nand approval by the City Attorney.