San Gabriel — 2025-12-02

A. EMPLOYEE AWARDS AND RECOGNITION

B. MATERIAL DEMANDS\nThe most recent Material Demands from the Finance Department are presented\nto the City Council for review and approval.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council approve Material Demands as\npresented.

C. DEVELOPMENT IMPACT FEE COMPLIANCE REPORT REQUIRED PURSUANT\nTO GOVERNMENT CODE SECTION 66006 FOR FISCAL YEAR 2024-2025\nPursuant to Government Code Section 66006, a local agency which levies a fee\nsubject to Government Code Section 66001 shall make available to the public\na report providing the information required by Government Code Section\n66006(b)(1) and shall review that information at the next public meeting not\nless than 15 days after the information has been available to the public. The\nreport was publicly available on the City’s website beginning November 17,\n2025. There is no fiscal impact with the acceptance of the report.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the attached Annual\nDevelopment Impact Fee Compliance Report for Fiscal Year 2024-2025 in\naccordance with Government Code Section 66006.

D. FISCAL YEAR 2025-2026 GENERAL FUND BUDGET UPDATE AS OF\nSEPTEMBER 30, 2025\nThis report provides a fiscal year 2025-26 budget update for the City’s general\nfund and Mission Playhouse fund as of September 30, 2025. The budget update\nincorporates the actual revenues received and expenditures that have occurred\nthrough September 30, 2025, and projects the financial results for the year\nending on June 30, 2026. There is no fiscal impact related to this item.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council receive and file the report.

E. RESOLUTION NO. 25-54 ACCEPTING $130,000 FOR SELECTIVE TRAFFIC\nENFORCEMENT PROGRAM (STEP) GRANT APPROVAL FOR FISCAL YEAR\n2025-2026\nThe San Gabriel Police Department has received a renewal grant from the Office\nof Traffic Safety (OTS) to participate in the Selective Traffic Enforcement\nProgram (STEP) for Federal Fiscal Year 2025-2026. The grant will reimburse the\nCity for personnel overtime costs incurred in participating in this campaign and\nfor purchase of related equipment for training in the sum of $130,000. There\nwill be no impact to the General Fund with the acceptance of the grant.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council:\n1. Adopt Resolution No. 25-54, Approving and Accepting the OTS Contract\nFunding;\n2. Increase the Revenue Budget Account #147-3229 by an estimated $130,000\nto reflect the receipt of the grant funds;\n3. Increase Appropriations in the Police Department Expenditure Budget by\n$130,000, Account 147-751-00 cost center, which will be used to account\nfor the grant expenditures; and\n4. The OTS grant fund revenue budget estimate will increase by $130,000 with\na corresponding increase in the expenditure budget of $130,000.

F. APPROVAL OF CONTRACT AGREEMENT WITH RCS INVESTIGATIONS AND\nCONSULTING LIMITED LIABILITY COMPANY AND JBANK ENTERPRISE TO\nPERFORM BACKGROUND, CLEARANCE CHECKS, AND/OR INTERNAL\nAFFAIRS INVESTIGATIONS FOR THE SAN GABRIEL POLICE DEPARTMENT\nThe San Gabriel Police Department is currently using RCS Investigations and\nConsulting LLC (and JBank Enterprise as a secondary vendor) for its\nbackground, clearance checks, and/or internal affairs investigations. This step\nin the recruiting process is critical in vetting and clearing an applicant for a\nposition with the San Gabriel Police Department. The Department relies on\ntrusted vendors which have proven reliability, functionality, durability, and\nefficiency. Funds for background investigations and other similar business are\ncurrently budgeted in the Police Department’s special projects account #121-\n751-00-22-000, with a current allocation of $55,300.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to enter\ninto an agreement with RCS Investigations and Consulting Limited Liability\nCompany and JBank Enterprise to perform background and/or internal affairs\ninvestigations for the San Gabriel Police Department.

G. CYBERSECURITY SUBSCRIPTION AGREEMENT WITH DARKTRACE FOR A\nTWELVE-MONTH PERIOD IN THE AMOUNT OF $38,335\nCybersecurity is essential to ensuring the uninterrupted operation of City\nservices. The sensitive nature of the Police Department’s Information\nTechnology network—as well as compliance requirements from State and\nFederal Department of Justice—necessitates an additional layer of security. The\nannual subscription cost for citywide coverage is $38,335, which has been\nbudgeted in the Fiscal Year 2024–2025 Information Technology Internal Service\nFund. The remaining $120,521 quoted on the subscription agreement is for a\nseparate Darktrace solution and will be funded through the California\nGovernor’s Office of Emergency Services grant previously accepted by the City\nCouncil on March 4, 2025.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to enter\ninto a subscription agreement with Darktrace for enhanced cybersecurity\nprotection.

H. AWARD A FIVE-YEAR PROFESSIONAL SERVICES AGREEMENT WITH\nNORTH STAR LAND CARE FOR CITYWIDE TREE MAINTENANCE SERVICES,\nIN THE ANNUAL AMOUNT OF $143,048\nThe Public Works Department is responsible for maintaining the City’s urban\nforest, which includes approximately 8,000 street and park trees. In-house staff\nrespond to residential service requests for tree pruning, removal of dead or\ndiseased trees, and emergency removal of hazardous branches or trees.\nHowever, to comply\nwith the Joint Powers Insurance Authority’s\nrecommendation for a four-year tree-pruning cycle, the City requires\nsupplemental support through an external tree maintenance contract. The\nadopted Fiscal Year 2025–26 budget includes funding to support Citywide Tree\nMaintenance Services. Specifically, $71,524 has been allocated from the Gas Tax\n(Tree Maintenance) account 136-800-02-22-056 and the Park Maintenance\nContractual account 121-800-05-22-056. This amount represents partial-year\nfunding, as the new maintenance contract is scheduled to begin in January\n2026.\nCalifornia Environmental Quality Act (CEQA) Determination: This action is\ncategorically exempt from the California Environmental Quality Act (CEQA)\npursuant to Section 15301, Class 1 – Existing Facilities, as it involves maintenance\nof existing landscaping and tree care with no expansion of use.\nRecommended Action:\nStaff recommend that City Council authorize the City Manager to execute a\nfive-year Professional Services Agreement with North Star Land Care for\nCitywide Tree Maintenance Services and authorize the issuance of a Purchase\nOrder in the amount of $71,524 using the Gas Tax (Tree Maintenance) account\n136-800-02-22-056 and the Park Maintenance Contractual account 121-800-\n05-22-056. This amount represents partial-year funding, as the new\nmaintenance contract is scheduled to begin in January 2026.