San Marino — 2023-06-14

1. Via Computer for Video Streaming:\nWebsite: https://us02web.zoom.us/j/83316497270\nMeeting ID: 833 1649 7270

10. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR MAY\n2023\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of May 2023. If the City Council concurs with\nAGENDA\nstaff’s–recommendation,\nJUNE 14, 2023 an appropriate motion would be: “I move to PAGE 5 and\nreceive of 8 file\nthe Monthly Disbursements Report for the month of May 2023.”

11. CASH AND INVESTMENT REPORT FOR THE MONTH OF APRIL 2023\nRecommendation: Staff recommends the Council receive and file this report. If the\n(JANUARY 2023 THROUGH MARCH 2023)\nRecommendation: Staff recommends that Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to receive and file the financial report reflecting the City’s revenues and\nexpenditures as of March 31, 2023.”\nCONSENT CALENDAR\n10. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR MAY\n2023\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of May 2023. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be: “I move to receive and file\nthe Monthly Disbursements Report for the month of May 2023.”\n11. CASH AND INVESTMENT REPORT FOR THE MONTH OF APRIL 2023\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to receive and file the Cash and Investment Report for the Month of April\n2023.”

13. APPROVAL OF RESOLUTION NO. R­23­18 ESTABLISHING THE\nAPPROPRIATIONS LIMIT FOR FISCAL YEAR 2023­24\nRecommendation: S t a f f r e c o m m e n d s a d o p t i o n o f t h e p r o p o s e d F Y 2 0 2 3 ­ 2 4\nappropriations limit and the appropriations subject to limitation for the City of San\nMarino. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be: “I move to approve Resolution No. R­23­18, Establishing the\nAppropriations Limit and Appropriations Subject to Limitation for Fiscal Year 2023­24.”

14. APPROVAL OF COOPERATION AGREEMENT FOR COMMUNITY\nDEVELOPMENT BLOCK GRANT PROGRAM FOR JULY 1, 2024\nTHROUGH JUNE 30, 2027\nRecommendation:\nStaff recommends approving the Cooperation Agreement with the Los Angeles\nCounty Development Authority. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be: “I move to adopt Resolution No. R­\n23­22 authorizing the Acting City Manager to execute and enter into a Cooperation\nAgreement between the Los Angeles County Development Authority and the City of\nSan Marino for participation in the Community Development Block Grant Program from\nJuly 1, 2024 through June 30, 2027.”

15. APPROVAL OF MEMORANDUM OF AGREEMENT TO PARTICIPATE IN\nSTORMWATER QUALITY IMPROVEMENT AND MONITORING\nPROGRAMS FOR THE UPPER LOS ANGELES RIVER\nRecommendation: Staff recommends the City Council approve the Memorandum of\nAgreement for the Upper Los Angeles River Watershed Management Area. If Council\nconcurs with staff’s recommendation, an appropriate motion would be: “I move to\nAGENDA – JUNE\napprove 14, 2023\nthe memorandum PAGEand\nof agreement regarding the administration 8\n6 of cost­\nsharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and\nWatershed Management Program (WMP) for the Upper Los Angeles River Watershed\nManagement Area.”\nCounty Development Authority. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be: “I move to adopt Resolution No. R­\n23­22 authorizing the Acting City Manager to execute and enter into a Cooperation\nAgreement between the Los Angeles County Development Authority and the City of\nSan Marino for participation in the Community Development Block Grant Program from\nJuly 1, 2024 through June 30, 2027.”\n15. APPROVAL OF MEMORANDUM OF AGREEMENT TO PARTICIPATE IN\nSTORMWATER QUALITY IMPROVEMENT AND MONITORING\nPROGRAMS FOR THE UPPER LOS ANGELES RIVER\nRecommendation: Staff recommends the City Council approve the Memorandum of\nAgreement for the Upper Los Angeles River Watershed Management Area. If Council\nconcurs with staff’s recommendation, an appropriate motion would be: “I move to\napprove the memorandum of agreement regarding the administration and cost­\nsharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and\nWatershed Management Program (WMP) for the Upper Los Angeles River Watershed\nManagement Area.”

16. AWARD OF BUS TRANSPORTATION SERVICES AGREEMENT TO\nMISSION SCHOOL TRANSPORTATION INC., WITH A YEAR 1\nCONTRACT AMOUNT OF $36,825\nRecommendation: Staff recommends the City Council award the bus transportation\nservices agreement to Mission School Transportation, Inc. If the City Council concurs\nwith Staff’s recommendation, an appropriate motion would be: “I move to award a\nProfessional Services Agreement in the amount of $36,825 to Mission School\nTransportation, Inc. for youth­related bus transportation services for Year 1, with\nthe City Manager being authorized to execute the agreement on behalf of the City,\nas well as four one­year contract extensions subject to satisfactory performance.”

17. AUTHORIZATION TO DISPOSE OF SURPLUS RESCUE AMBULANCE\nBY SALE TO THE CITY OF PASADENA\nRecommendation: Staff recommends the Council approve disposal of the 2008 Road\nRescue Ambulance through sale by negotiation pursuant to Municipal Code Section\n2.06.06. If the Council concurs, the appropriate motion would be: “I move to\napprove the disposal of the 2008 Road Rescue Ambulance through sale by\nnegotiation pursuant to Municipal Code Section 2.06.06.”\nWRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION\nThis is an opportunity to announce any written communications pertaining to the City\nreceived by members of the City Council. All public writings distributed by the City of San\nMarino to at least a majority of the City Council regarding any item on this agenda will be\nmade available at the Public Counter at City Hall located at 2200 Huntington Drive, San\nMarino, California 91108, and will also be included in the public agenda packet that will\navailable for review at the City Council meeting.\nPUBLIC COMMENTS\nFUTURE AGENDA ITEMS

3. PRESENTATION AND ADOPTION OF THE PROPOSED OPERATING &\nCAPITAL BUDGET FOR FISCAL YEAR 2023­24\nRecommendation: Staff recommends that the City Council adopt Resolution No. R­23­\n17, adopting the Operating and Capital Budget for Fiscal Year 2022­23, adopt\nResolution No. R­23­20, adopting the Salary Schedule for FY 2023­2024, and adopt\nResolution No. R­23­21, approving new job classifications/specifications and salary\nfor the positions of Facility Supervisor and Human Resources Analyst and amending\nthe City Employees’ Association Memorandum of Understanding for the period of July\n1, 2022 through June 30, 2024 to reflect the same. If the Council concurs with\nAGENDA\nstaff’s– recommendation,\nJUNE 14, 2023 an appropriate motion would be:“I move PAGE 3 of 8 (1)\nto adopt\nResolution No. R­23­17, Adopting the Operating and Capital Budget for the Fiscal\nYear 2023­24 and Appropriating the Amounts Specified therein from the Funds and\nfor the Purposes Indicated; (2) Resolution No. R­23­20, Adopting the Salary\nSchedule for FY 2023­2024; and (3) Resolution No. R­23­21, Approving New Job\nPhilippe Eskandar to be the City’s next City Manager, effective July 1, 2023; and (3)\napproving the Employment Agreement. If Council agrees with the recommendation,\nan appropriate motion would be: “I move to remove Mario Rueda’s Acting City\nManager designation, effective July 1, 2023, appoint Philippe Eskandar as the City of\nSan Marino City Manager, effective July 1, 2023, and approve the City Manager\nEmployment Agreement between the City of San Marino and Philippe Eskandar.”\n3. PRESENTATION AND ADOPTION OF THE PROPOSED OPERATING &\nCAPITAL BUDGET FOR FISCAL YEAR 2023­24\nRecommendation: Staff recommends that the City Council adopt Resolution No. R­23­\n17, adopting the Operating and Capital Budget for Fiscal Year 2022­23, adopt\nResolution No. R­23­20, adopting the Salary Schedule for FY 2023­2024, and adopt\nResolution No. R­23­21, approving new job classifications/specifications and salary\nfor the positions of Facility Supervisor and Human Resources Analyst and amending\nthe City Employees’ Association Memorandum of Understanding for the period of July\n1, 2022 through June 30, 2024 to reflect the same. If the Council concurs with\nstaff’s recommendation, an appropriate motion would be:“I move to adopt (1)\nResolution No. R­23­17, Adopting the Operating and Capital Budget for the Fiscal\nYear 2023­24 and Appropriating the Amounts Specified therein from the Funds and\nfor the Purposes Indicated; (2) Resolution No. R­23­20, Adopting the Salary\nSchedule for FY 2023­2024; and (3) Resolution No. R­23­21, Approving New Job\nClassifications/Specifications and Salary for the Positions of Facility Supervisor and\nHuman Resources Analyst and Amending the City Employees’ Association\nMemorandum of Understanding for the Period of July 1, 2022 Through June 30, 2024\nto Reflect the Same.”

4. CONSIDERATION OF ORDINANCE NO. O­23­1404 (FIRST READING)\nAMENDING SAN MARINO MUNICIPAL CODE SECTION 15.07.23 TO\nALLOW FOR LONG­TERM PARKING PERMITS FOR CAREGIVERS\nRecommendation: Staff recommends the City Council consider and introduce for first\nreading by title only Ordinance No. O­23­1404. If the City Council agrees, an\nappropriate motion would be: “I move to waive full reading and introduce for first\nreading by title only Ordinance No. O­23­1404, an Ordinance of the San Marino City\nCouncil Amending San Marino Municipal Code Section 15.07.23 to Allow for Long­\nTerm Parking Permits for Caregivers.”

5. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO\nAND FLOCK SAFETY FOR A FIVE­YEAR SUBSCRIPTION IN AN\nAMOUNT NOT TO EXCEED $505,850\nRecommendation: Staff recommends the City Council approve the Agreement\nbetween the City of San Marino and Flock Safety for a Five­Year Subscription. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to approve the Agreement between the City of San Marino and Flock Safety\nfor a Five­Year Subscription not to exceed $505,850, and authorize the City Manager\nto execute the agreement on behalf of the City.”

6. AWARD OF 3­YEAR PROFESSIONAL SERVICES AGREEMENTS TO\nTRANSTECH ENGINEERS, INC., AND HARTZOG & CRABILL, INC. IN A\nTOTAL AMOUNT NOT TO EXCEED $225,000 FOR ON­CALL TRAFFIC\nENGINEERING SERVICES THROUGH JUNE 30, 2026.\nRecommendation: Staff recommends the City Council award professional services\nagreements for on­call traffic engineering services to Transtech and HCI. If the City\nCouncil concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to award three­year professional services agreements for on­call traffic\nengineering services to Transtech Engineers, Inc., and Hartzog & Crabill, Inc. through\nJune 30, 2026, with total contract values not to exceed $150,000 and $75,000,\nAGENDA – JUNEand\nrespectively, 14, authorize\n2023 the City Manager to execute the agreements\nPAGE of 8 of\non 4behalf\nthe City.”

7. CONSIDERATION OF ORDINANCE NO. O­23­1403 (1ST READING)\nAMENDING MUNICIPAL CODE SECTION 02.14.02 REMOVING\nRecommendation: Staff recommends the City Council approve the Agreement\nbetween the City of San Marino and Flock Safety for a Five­Year Subscription. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to approve the Agreement between the City of San Marino and Flock Safety\nfor a Five­Year Subscription not to exceed $505,850, and authorize the City Manager\nto execute the agreement on behalf of the City.”\n6. AWARD OF 3­YEAR PROFESSIONAL SERVICES AGREEMENTS TO\nTRANSTECH ENGINEERS, INC., AND HARTZOG & CRABILL, INC. IN A\nTOTAL AMOUNT NOT TO EXCEED $225,000 FOR ON­CALL TRAFFIC\nENGINEERING SERVICES THROUGH JUNE 30, 2026.\nRecommendation: Staff recommends the City Council award professional services\nagreements for on­call traffic engineering services to Transtech and HCI. If the City\nCouncil concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to award three­year professional services agreements for on­call traffic\nengineering services to Transtech Engineers, Inc., and Hartzog & Crabill, Inc. through\nJune 30, 2026, with total contract values not to exceed $150,000 and $75,000,\nrespectively, and authorize the City Manager to execute the agreements on behalf of\nthe City.”\n7. CONSIDERATION OF ORDINANCE NO. O­23­1403 (1ST READING)\nAMENDING MUNICIPAL CODE SECTION 02.14.02 REMOVING\nLANGUAGE PERTAINING TO PUBLIC SAFETY COMMISSION\nABSENCES AND RESOLUTION NO. R­23­16 ESTABLISHING\nADVISORY BODY ATTENDANCE STANDARDS\nRecommendation: Staff recommends the Council introduce for first reading Ordinance\nNo. O­23­1403. If Council concurs with staff’s recommendation, an appropriate\nmotion would be: “I move to waive full reading and introduce for first reading by title\nonly Ordinance No. O­23­1403, an Ordinance of the City Council of the City of San\nMarino, California Amending Municipal Code Section 02.14.02 Removing Language\nPertaining to Public Safety Commission Absences.”

8. ADOPTION OF RESOLUTION NO. R­23­19 APPROVING AN UPDATE\nTO THE CITYWIDE RECORDS MANAGEMENT POLICY AND RECORDS\nRETENTION SCHEDULE\nRecommendation: Staff recommends the Council adopt Resolution No. R­23­19. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to adopt Resolution No. R­23­19, a Resolution of the San Marino City Council\nUpdating the Records Management Policy and the Records Retention Schedule.”

9. RECEIVE AND FILE FINANCIAL REPORT FOR THIRD QUARTER\n(JANUARY 2023 THROUGH MARCH 2023)\nRecommendation: Staff recommends that Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be: “I\nmove to receive and file the financial report reflecting the City’s revenues and\nexpenditures as of March 31, 2023.”\nCONSENT CALENDAR