San Marino — 2023-12-13

1. ADOPTION OF RESOLUTION NO. R-23-31 ADOPTING THE COMMUNITY\nDEVELOPMENT BLOCK GRANT PROJECT FOR FISCAL YEAR 2024-25\nRecommendation: Staff recommends the City Council conduct a public hearing to\nconsider the use of CDBG funds for the Senior Outreach Program and ADA compliant\nSidewalk Replacement Program in FY 2024-25. If the City Council concurs with staff’s\nrecommendation, the appropriate motion, after the hearing, would be:\n“I move to adopt Resolution No. R-23-31, a Resolution of the City Council of the City\nof San Marino, California adopting the projected use of funds from the Community\nDevelopment Block Grant program for Fiscal Year 2024-25.”\nNEW BUSINESS

10. APPOINTMENT TO THE BOARD OF TRUSTEES OF THE GREATER LOS\nANGELES COUNTY VECTOR CONTROL DISTRICT\nRecommendation: The Mayor recommends the Council appoint Howard Brody as the\nCity’s representative to the Great Los Angeles County Vector Control District Board\nof Trustees to serve a two (2) year term. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be :\n”I move to appoint Howard Brody to serve on the Board of Trustees for the Greater\nLos Angeles Vector Control District for a two (2) year term ending January 1, 2026.

11. CASH AND INVESTMENT REPORT FOR THE MONTH OF OCTOBER\n2023\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Cash and Investment Report for the Month of October\n2023.”

12. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR\nNOVEMBER 2023\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of November 2023. If the City Council concurs\nwith staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Monthly Disbursements Report for the month of\nNovember 2023.”

13. APPROVAL OF NOTICE OF COMPLETION FOR STREET\nREHABILITATION PROJECT NO. 21-9271\nRecommendation: Staff recommends that the City Council accept the street\nrehabilitation project as complete and authorize the City Clerk to file the Notice of\nCompletion. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to accept Street Rehabilitation Project No. 21-9271 as complete and\nauthorize the City Clerk to file the Notice of Completion.”

14. SCHEDULED VACANCIES FOR COMMISSIONS, COMMITTEES, AND\nBOARDS FOR CALENDAR YEAR 2024\nRecommendation: Staff recommends the Council accept and file the Local\nAppointments List for all City commissions, committees, and boards for calendar\nyear 2024, and direct the City Clerk to post the list.

15. REQUEST TO CAST VOTES FOR THE SAN GABRIEL BASIN WATER\nQUALITY AUTHORITY BOARD OF DIRECTORS\nRecommendation: Staff recommends the Council vote in favor of Rosemead City\nCouncil Member Margaret Clark. If Council concurs, the appropriate action would be:\n“I move to approve the vote in favor of Rosemead City Councilmember Margaret\nClark to the San Gabriel Basin Water Quality Authority Board of Directors and adopt\nResolution No. R-23-32, A Resolution of the City Council of the City of San Marino,\nCalifornia, Casting its Vote for Councilmember Margaret Clark to Represent Cities\nwithout Prescriptive Pumping Rights on the Board of the San Gabriel Basin Water\nQuality Authority.”

16. WINTER 2023 PUBLIC TREE REMOVAL LIST\nRecommendation: This is an informational item. Therefore, no action is required by\nCity Council.

17. APPROVAL OF MINUTES\nRecommendation: Staff recommends the Council approve the November 2023\nminutes. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to approve the minutes of the special meeting of November 8, 2023, and\nthe regular meeting of November 8, 2023.”

18. ADOPTION OF ORDINANCE NO. O-23-1409 (SECOND READING)\nADDING MUNICIPAL CODE SECTION 23.05.03 REGARDING\nDEVELOPMENT STANDARDS AND OBJECTIVE DESIGN STANDARDS\nFOR MULTI-FAMILY RESIDENTIAL DEVELOPMENT PROJECTS IN THE\nHISTORICAL AND CULTURAL ZONE\nRecommendation: Staff recommends the Council adopt Ordinance No. O-23-1409. If\nthe City Council concurs with staff’s recommendation an appropriate motion would\nbe:\n“I move to adopt Ordinance No. O-23-1409, an Ordinance of the San Marino City\nCouncil adding San Marino Municipal Code Section 23.05.03 regarding development\nstandards and objective design standards for multi-family residential development\nprojects in the Historical and Cultural Zone.”

2. RECEIVE AND FILE FINANCIAL REPORT FOR FIRST QUARTER (JULY\n2023 THROUGH SEPTEMBER 2023)\nRecommendation: Staff recommends that Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the financial report reflecting the City’s revenues and\nexpenditures as of September 30, 2023.”

3. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT\n(ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2023\nRecommendation: Staff recommends that this annual financial statement be received\nand filed. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to receive and file the audited financial statements for the fiscal year ended\nJune 30, 2023.”\nCONSENT CALENDAR

4. APPROVAL OF CONTRACT FOR IT CONSULTING/MANAGEMENT\nSERVICES WITH SDI PRESENCE, LLC\nRecommendation: Staff recommends that the City Council approve a three-year\nprofessional services agreement with an option to extend the contract for two more\nyears with SDI Presence, LLC for Information Technology Consulting/Management\nServices. If the Council concurs with staff’s recommendation, an appropriate motion\nwould be:\n“I move to approve a three-year professional services agreement with an option to\nextend the contract for two more years with SDI Presence, LLC for Information\nTechnology Consulting/Management Services and authorize the City Manager to\nexercise the future option under the contract in his discretion, subject to satisfactory\nperformance and Council budget appropriation.”

5. APPROVAL OF PURCHASE FOR FIRE DEPARTMENT SELF-CONTAINED\nBREATHING APPARATUS AND FILL STATION\nRecommendation: Staff recommends the Council waive competitive bidding and (1)\napprove the purchase of 3M Scott self-contained breathing apparatus from Allstar\nFire Equipment in the amount of $224,238.28; and (2) approve the purchase of a\nStallion Air Centaur fill station from L.N. Curtis in the amount of $82,686.39. If the\nCouncil concurs with staff’s recommendation, an appropriate motion would be:\n“I move to waive competitive bidding and (1) approve the purchase of 3M Scott self-\ncontained breathing apparatus from Allstar Fire Equipment in the amount of\n$224,238.28; and (2) approve the purchase of a Stallion Air Centaur fill station from\nL.N. Curtis in the amount of $82,686.39.”

6. APPROVAL OF PURCHASE OF ONE POLICE VEHICLE FROM NATIONAL\nAUTO FLEET IN THE AMOUNT OF $64,810.58\nRecommendation: Staff recommends the City Council approve the purchase of one\nPolice Department vehicle from National Auto Fleet in the amount of $64,810.58.\n“I move to approve the purchase of one Police Department vehicle from National\nAuto Fleet in the amount of $64,810.58.”

7. APPROVAL TO PROCURE AND INSTALL NEW IRRIGATION\nCONTROLLERS FOR LACY PARK IN THE AMOUNT OF $43,595\nRecommendation: Staff recommends the City Council approve the procurement and\ninstallation of two irrigation controllers from Imperial Sprinkler Supply in the amount\nof $43,595.\n“I move to approve the procurement and installation of two irrigation controllers from\nImperial Sprinkler Supply in the amount of $43,595.”

8. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ATLAS\nPLANNING SOLUTIONS FOR LOCAL HAZARD MITIGATION PLAN\nPREPARATION SERVICES\nRecommendation: Staff recommends the Council approve a professional services\nagreement with Atlas Planning Solutions for Local Hazard Mitigation Plan preparation\nservices. If the Council concurs with staff’s recommendation, an appropriate motion\nwould be:\n“I move to approve a professional services agreement with Atlas Planning Solutions\nfor Local Hazard Mitigation Plan preparation services.”

9. APPROVAL OF 2024 LACY PARK MAJOR SPECIAL EVENT PERMIT\nDATES AND CO-SPONSORSHIP REQUESTS\nRecommendation: Staff recommends the Council approve the 2024 Lacy Park Special\nEvent Permit Dates and Fee Requests. It the City Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n”I move to approve the 2024 Lacy Park Special Event Permit Dates and Co-\nSponsorship Requests.”