San Marino — 2025-03-28

1. REVIEW OF DRAFT FY 2025-26 CAPITAL EQUIPMENT AND\nCONSTRUCTION PLANS AND 5-YEAR FORECAST\nRecommendation: Staff recommends that the City Council review the draft FY 2025-\n26 capital equipment and capital construction budgets and 5-year plans and provide\ndirection and guidance on the following two matters: 1) approve or reject the\nproposed FY 2025-26 expenditures, and 2) offer guidance on any FY 2026-27 or\nbeyond projects that should be moved up into FY 2025-26. Staff will include the\nCouncil’s direction in the proposed budget.

2. APPROVAL OF RESOLUTION TO REESTABLISH FISCAL YEAR 2025-26\nPUBLIC SAFETY SPECIAL TAX LEVIES\nRecommendation: Staff recommends that the City Council approve a public safety\nparcel tax levy of $3,704,976. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n“I move to approve Resolution No. R-25-08 establishing the Public Safety Special Tax\nLevies for Fiscal Year 2025-26.”

3. AUTHORIZATION TO PUBLISH THE PUBLIC HEARING NOTICE TO\nCONSIDER PROPOSED ESTABLISHMENT OF SEWER SERVICE RATES,\nAND ADOPT RESOLUTION R-25-09 TO ESTABLISH RATE SETTING\nPROCEDURES IN COMPLIANCE WITH PROPOSITION 218 AND\nASSEMBLY BILL 2257\nRecommendation: (1) Provide direction on the funding scenario to be used for the\nSewer Rate Study;\n(2) Adopt the Resolution to approve the Sewer Service Charge Rate Setting\nProcedures; and\n(3) Authorize staff to mail and post the Public Hearing Notice for June 27, 2025, to\nconsider approval of the proposed sewer service charges.\nCONSENT CALENDAR

4. APPROVAL OF CONTRACT CHANGE ORDER WITH ONYX PAVING\nCOMPANY, INC. FOR THE STREET REHABILITATION PROJECT TO\nINCLUDE ADDITIONAL CITY-OWNED ALLEYWAYS AND PARKING LOTS\nAND APPROVAL OF AMENDMENT NO. 1 TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH Z&K CONSULTANTS\nRecommendation:: Staff recommends that the City Council 1) approve Contract\nChange Order #2 with Onyx Paving Company, Inc. for the Street Rehabilitation\nProject in an amount not to exceed $498,000 for the completion of additional work\nassociated with the Alley and Parking Lot Improvement Program and authorize the\nParks and Public Works Director to execute the Contract Change Order on behalf of\nthe City, 2) approve Amendment No.1 with Z&K Consultants in an amount not to\nexceed $143,148 for additional construction management services associated with\nthe project, and authorize the City Manager to execute the contract amendment on\nbehalf of the City. If the Council concurs, an appropriate motion would be:\n“I move to 1) approve Contract Change Order #2 with Onyx Paving Company, Inc.\nfor the Street Rehabilitation Project in an amount not to exceed $498,000 for the\ncompletion of additional work associated with the Alley and Parking Lot Improvement\nProgram and authorize the Parks and Public Works Director to execute the Contract\nChange Order on behalf of the City, 2) approve Amendment No.1 with Z&K\nConsultants in an amount not to exceed $143,148 for additional construction\nmanagement services associated with the project, and authorize the City Manager to\nexecute the contract amendment on behalf of the City.”

5. AUTHORIZATION TO ENTER INTO A 3-YEAR AGREEMENT FOR\nSAFEKEEPING SERVICES\nRecommendation: Staff recommends the Council authorize the City Manager or his\ndesignee to execute the agreements necessary to enter into a 3-year agreement with\nan option to renew 2 additional 1-year terms with BMO for safekeeping services,\nsubject to final language approval by the City Manager and City Attorney, and open a\ndemand deposit account. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to approve the City Manager or his designee to execute the agreements\nnecessary to enter into a 3-year agreement with an option to renew 2 additional 1-\nyear terms with BMO for safekeeping services, subject to final language approval by\nthe City Manager and City Attorney and open a demand deposit account.”

6. AWARDS OF 3-YEAR MAINTENANCE SERVICES AGREEMENTS TO SO-\nCAL ELECTRIC, INC., ACCO ENGINEERED SYSTEMS, GRAYCON INC.,\nAMTEK CONSTRUCTION, AND CREATIVE AIR MECHANICAL SERVICES\nINC. IN AN AMOUNT NOT TO EXCEED $50,000 PER YEAR EACH FOR\nON-CALL MAINTENANCE SERVICES\nRecommendation: Staff recommends the City Council award maintenance services\nagreements for on-call maintenance services to So-Cal Electric Inc., ACCO\nEngineered Systems, Inc., and Graycon Inc. as the primary on-call contractors, and\naward agreements to Amtek Construction and Creative Air Mechanical Services, LLC\nas secondary on-call contractors. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n“I move to award three-year maintenance services agreements for on-call\nmaintenance services to So-Cal Electric Inc., ACCO Engineered Systems, Inc., and\nGraycon Inc. as the primary on-call contractors, and award agreements to Amtek\nConstruction and Creative Air Mechanical Services, LLC as secondary on-call\ncontractors, and authorize the City Manager to execute the agreements on behalf of\nthe City.”