San Marino — 2025-09-10

1.\nCONSIDERATION OF SOLID WASTE SERVICES RATES TO BE\nEFFECTIVE OCTOBER 1, 2025, WITH ANNUAL ADJUSTMENTS EACH\nJULY 1 THEREAFTER FOR A FIVE-YEAR PERIOD; HOLD PUBLIC\nHEARING ON SOLID WASTE SERVICES RATES TO BE EFFECTIVE\nOCTOBER 1, 2025, WITH ANNUAL ADJUSTMENTS EACH JULY 1\nTHEREAFTER FOR A FIVE-YEAR PERIOD, CONSIDER PROTESTS, AND\nADOPT RESOLUTION NO. R-25-27 ADOPTING SOLID WASTE\nSERVICES RATES EFFECTIVE OCTOBER 1, 2025, WITH ANNUAL\nADJUSTMENTS BEGINNING JULY 1, 2026, THROUGH JULY 1, 2030\nRecommendation: Staff recommends that the City Council:\nHold the Public Hearing and consider public testimony regarding Solid Waste Services\nRates effective October 1, 2025, with annual adjustments each July 1 for a period of\nfive years beginning July 1, 2026;\nConsider public comments and timely written protests, and if no majority protest is\nreceived, adopt Resolution No. R-25-27 determining that the adoption of the\nproposed Solid Waste Services rates is exempt from the California Environmental\nQuality Act (CEQA) and adopting the proposed Solid Waste Services Rates to be\neffective October 1, 2026, with annual adjustments for a period of five years\nbeginning July 1, 2026.\nIf the City Council concurs with staff’s recommendation, an appropriate motion would\nbe:\n“I move to adopt Resolution R-25-27 of the City Council of the City of San Marino, 1)\ndetermining the adoption of the proposed Solid Waste Services Rates is exempt from\nreview under the California Environmental Quality Act (CEQA) pursuant to Public\nResources Code Section 21080(b)(8) and Section 15273 of Title 14, Chapter 3 of the\nCalifornia Code of Regulations, and 2) approving the proposed Solid Waste Services\nRates effective October 1, 2025, with annual adjustments beginning July 1, 2026,\nand each July 1 thereafter for a period of five years.”

10. APPROVAL OF PURCHASE ORDER IN THE AMOUNT OF $45,000 TO\nLIFE-ASSIST, INC. FOR THE PURCHASE OF PARAMEDIC SUPPLIES\nAND EQUIPMENT\nRecommendation: Staff recommends the Council approve a purchase order to LifeAssist, Inc. in the amount of $45,000 for the purchase of paramedic supplies and\nequipment. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to approve a purchase order to Life-Assist, Inc. in the amount of $45,000 for\nthe purchase of paramedic supplies and equipment.”

11. REQUEST TO CARRY OVER FY 2024-25 FUNDS IN THE AMOUNT OF\n$17,729.54 FROM ACCOUNT #103-30-4316-0000 TO FY 2025-26 TO\nBE USED FOR RADIO REPAIR AND MAINTENANCE\nRecommendation: Staff recommends the City Council approve the carry-over of\n$17,729.54 from FY 2024-25 to FY 2025-26 in Account #103-30-4316-0000. If the\nCity Council concurs with the staff’s recommendation, an appropriate motion would\nbe:\n“I move to approve the carry-over of FY 2024-25 funds in the amount of $17,729.54\nfrom Account #103-30-4316-0000, to be used for radio repair and maintenance\ncompleted by No Comms No Battle; and authorize the City Manager to sign the\nnecessary agreements with No Comms No Battle.”

12. AWARD OF A 1-YEAR AGREEMENT, WITH UP TO TWO ADDITIONAL 1YEAR OPTIONAL EXTENSIONS, FOR WRITTEN TRANSLATION\nRecommendation: Staff recommends the Council (1) award the professional services\nagreement for translation services to Avantpage Inc.; (2) approve the attached\nagreement; and (3) authorize the City Manager to sign up to two (2) 1-year\nextensions. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to (1) award the professional services agreement for translation services to\nAvantpage Inc.; (2) approve the attached agreement; and (3) authorize the City\nManager to sign up to two (2) 1-year extensions.”

13. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT STANDBY\nSERVICE FEE FOR SAN MARINO HIGH SCHOOL'S 2025 GRAD NIGHT\nEVENT\nRecommendation: Staff recommends the Council waive the Special Event Standby\nService fee for San Marino High School’s 2025 Grad Night event. If the City Council\nconcurs with staff’s recommendation, an appropriate motion would be:\n“I move to waive the Special Event Standby Service fee for San Marino High School’s\n2025 Grad Night event.”

14. ADOPTION OF REVISIONS TO THE CITY’S PERSONNEL RULES AND\nREGULATIONS; ADOPTION OF HARASSMENT, DISCRIMINATION, AND\nRETALIATION PREVENTION POLICY; APPROVAL OF A SIDE LETTER OF\nAGREEMENT WITH THE SAN MARINO CITY FIREFIGHTERS’\nASSOCIATION LOCAL 3626 (“FFA”) TO ESTABLISH DISCIPLINE\nAPPEAL PROCEDURES; AND FIRST READING OF ORDINANCE NO. O25-1422, AN ORDINANCE OF THE SAN MARINO CITY COUNCIL\nAMENDING SECTION 2.05.1 OF THE MUNICIPAL CODE TO RESTATE\nEXEMPT FROM THE CITY’S CLASSIFIED SERVICE\nRecommendation: Staff recommends the Council 1) adopt Resolution No. R-25-24,\nadopting revised Personnel Rules and Regulations and adopting a Harassment,\nDiscrimination, and Retaliation Policy, 2) approve the Side Letter of Agreement with\nthe San Marino City Firefighters’ Association Local 3626 (“FFA”) to establish discipline\nappeal procedures, and 3) introduce for first reading Ordinance No. O-25-1422. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“………………………………………………………………………………………………………………………………… …”I\n“I move to 1) adopt Resolution No. R-25-24, adopting revised Personnel Rules and\nRegulations and adopting a Harassment, Discrimination, and Retaliation Policy, 2)\napprove the Side Letter of Agreement with the San Marino City Firefighters’\nAssociation Local 3626 (“FFA”) to establish discipline appeal procedures, and 3) to\nwaive full reading and introduce by title only Ordinance No. O-25-1422, an Ordinance\nof the San Marino City Council amending Section 2.05.1 of the Municipal Code to\nrestate exempt from the City’s Classified Service.”

15. APPROVAL OF NOTICE OF COMPLETION FOR THE ELECTRIC VEHICLE\nCHARGING STATION PROJECT NO. 40-1009\nRecommendation: Staff recommends that the City Council accept the Electric Vehicle\nCharging Station Project No. 40-1009 as complete and authorize the City Clerk to file\nthe Notice of Completion. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to accept the Electric Vehicle Charging Station Project No. 40-1009 as\ncomplete and authorize the City Clerk to file the Notice of Completion.”

16. PROCLAMATION OF OCTOBER 10, 2025, AS THE NATIONAL DAY OF\nTHE REPUBLIC OF CHINA (TAIWAN)\nRecommendation: Staff recommends the Council proclaim October 10, 2025, as\nthe National Day of the Republic of China (Taiwan). If the City Council concurs with\nstaff’s recommendation, and appropriate motion would be:\n“I move to proclaim October 10, 2025, as the National Day of the Republic of China\n(Taiwan).”

17. CASH AND INVESTMENT REPORT FOR THE MONTH OF JULY 2025\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Cash and Investment Report for the Month of July\n2025.”

18. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JULY\n2025\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of July 2025. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Monthly Disbursements Report for the month of July\n2025.”

19. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR AUGUST\n2025\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of August 2025. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Monthly Disbursements Report for the month of\nAugust 2025.”

2.\nINTRODUCTION OF ORDINANCE NO. O-25-1421 (FIRST READING)\nADOPTING THE 2025 EDITIONS OF THE CALIFORNIA BUILDING\nSTANDARDS CODES\nRecommendation: Staff recommends the Council introduce for first reading Ordinance\nNo. O-25-1421 and continue the public hearing. Resolution No. R-25-23 will be\nbrought back for adoption with the continued public hearing, second reading of the\nOrdinance and consideration of an urgency ordinance at the September 26, 2025,\nCity Council meeting. If the City Council concurs with staff’s recommendation, the\nappropriate motion would be:\n“I move to waive full reading and introduce by title only, Ordinance No. O-25-1421,\nan Ordinance of the City of San Marino Adopting by Reference the 2025 Editions of\nthe California Administrative, Building, Mechanical, Plumbing, Electrical, Residential,\nFire, Energy, Green Building Standards, Historical Building, Existing Building,\nAppendix J Los Angeles County Grading Standards and Referenced Standards Codes,\nwith Certain Amendments, Deletions and Additions, and Amending Chapter 25 of the\nSan Marino Municipal Code.”\nCONSENT CALENDAR

20. APPROVAL OF MINUTES\nRecommendation: Staff recommends the Council approve the July 2025 Minutes. If\nthe City Council concurs with staff’s recommendation, an appropriate motion would\nbe:\n“I move to approve the Minutes of the Special Meeting of July 25, 2025.”

3.\nADOPTION OF ORDINANCE NO. O-25-1418 AMENDING THE\nFOLLOWING MUNICIPAL CODE SECTIONS: (1) 23.13.04 (B)(2)(D) TO\nSTATE THAT NO HEDGE SHALL EXCEED THE GREATER OF FIVE (5’)\nFEET OR THE HEIGHT OF A LEGALLY EXISTING OR PERMITTED WALL\nOR FENCE WITHIN THE R-1 ZONE, AREA DISTRICT II; (2) 25.01.02 (D)\nTO PROHIBIT CONSTRUCTION ON MARTIN LUTHER KING JR. DAY;\nAND (3) 23.06.11 TO INCLUDE CALAMITIES AS DETERMINED BY THE\nCOMMUNITY DEVELOPMENT DIRECTOR OR CITY MANAGER\nRecommendation: Staff recommends the City Council adopt Ordinance No. O-251418. If the City Council concurs with staff’s recommendation, an appropriate motion\nwould be:\n“I move to adopt Ordinance No. O-25-1418, an Ordinance of the San Marino City\nCouncil amending Municipal Code Sections (1) 23.13.04 (B)(2)(D) to state that no\nhedge shall exceed the greater of five feet (5’) or the height of a legally existing or\npermitted wall or fence within the R-1 Zone, Area District II; (2) 25.01.02 (D) to\nprohibit construction on Martin Luther King Jr. Day; and (3) 23.06.11 to include\ncalamities as determined by the Community Development Director or City Manager."

4.\nADOPTION OF ORDINANCE NO. O-25-1420 (SECOND READING)\nAMENDING THE SAN MARINO CITY CODE TO ADD SECTION 16.06.03\n(SEWER SERVICE CHARGES) TO SAN MARINO CITY CODE CHAPTER\nXVI, ARTICLE 6\nRecommendation: Staff recommends the Council adopt Ordinance No. O-25-1420. If\nthe City Council concurs with staff’s recommendation an appropriate motion would be:\n“I move to approve Ordinance No. O-25-1420, an Ordinance of the San Marino City\nCouncil amending the San Marino Municipal Code to add Section 16.06.03 (Sewer\nService Charges) to San Marino City Code Chapter XVI, Article 6.”

5.\nAPPROVAL OF REVISED COOPERATIVE AGREEMENT WITH THE CITY\nOF SOUTH PASADENA FOR SHARING OF FIRE DEPARTMENT COMMAND\nSTAFF\nRecommendation: Staff recommends the Council approve the updated Cooperative\nAgreement Between the Cities of South Pasadena and San Marino for Sharing of Fire\nDepartment Command Staff and authorize the City Manager to execute the\nagreement on behalf of the City. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n“I move to approve the updated Cooperative Agreement Between the Cities of South\nPasadena and San Marino for Sharing of Fire Department Command Staff and\nauthorize the City Manager to execute the agreement on behalf of the City.”

6.\nAPPROVAL OF BUDGET APPROPRIATION IN THE AMOUNT OF\n$144,228.23 AND AUTHORIZATION OF PAYMENT IN THE AMOUNT OF\n$256,100.70 TO THE CITY OF SOUTH PASADENA FOR PAYMENT OF\nLATE INVOICES FOR SHARED COMMAND SERVICES\nRecommendation: Staff recommends the Council approve a FY 2024-25 budget\nappropriation in the amount of $144,228.23 to Account #103-34-4110-0000 (Shared\nFire Command Contract Services) and authorize the Finance Department to issue\npayment in the amount of $256,100.70 to the City of South Pasadena for Fire\nCommand Shared Services for Fiscal Years 2022-23 and 2023-24. If the City Council\nconcurs with staff’s recommendation, an appropriate motion would be:\n“I move to approve a budget appropriation in the amount of $144,228.23 to Account\n#103-34-4110-0000 (Shared Fire Command Contract Services) and authorize the\npayment in the amount of $256,100.70 to the City of South Pasadena for Fire\nCommand Shared Services for Fiscal Years 2022-23 and 2023-24.”

7.\nAPPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH CJ\nCONCRETE CONSTRUCTION, INC. FOR SIDEWALK REPLACEMENT AND\nASSOCIATED WORK IN THE AMOUNT OF $200,000 FOR THE MISSION\nDISTRICT BEAUTIFICATION PROJECT\nRecommendation: Staff recommend the City Council approve Amendment No. 1 with\nCJ Concrete Construction, Inc., increasing the agreement by $200,000 to a revised\ntotal of $2,511,370, and authorize the City Manager to execute the Amendment. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to approve Amendment No. 1 to the Agreement with CJ Concrete\nConstruction Inc., increasing the contract amount by $200,000 to a total not-toexceed amount of $2,511,370, and authorize the City Manager to execute the\nAmendment.”

8.\nAWARD OF COMMUNITY SERVICES GUIDE PRODUCTION AGREEMENT\nTO THE SAUCE CREATIVE SERVICES CORP WITH 3-YEAR CONTRACT\nAMOUNT OF $143,908\nRecommendation: Staff recommends the Council award the Community Services\nGuide production services agreement to The Sauce Creative Services Corp. If the City\nCouncil concurs with staff’s recommendation, an appropriate motion would be:\n“I move to award a three-year Professional Services Agreement in the amount of\n$143,908 to The Sauce Creative Services Corp for the production of four (4)\nCommunity Services Guides each year for three (3) years, with the City Manager\nbeing authorized to execute the agreement on behalf of the City.”

9.\nAUTHORIZATION FOR PURCHASE OF TASER DEVICE REPLACEMENT\nPROGRAM\nRecommendation: Staff recommends City Council approve the TASER replacement\nprogram, as included in the FY 2025-26 Budget. If the City Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n“I move to approve the purchase of 37 new TASER 10 replacement devices as\nbudgeted in Account #233-30-4613-0555 and authorize the City Manager to sign the\nnecessary agreements.”