San Marino — 2025-12-10

1.\nAWARD OF CONTRACT FOR SOLID WASTE AND RECYCLING\nCONSULTING SERVICES TO ECONOMICS INC. THROUGH JUNE 30,\n2028, IN AN AMOUNT NOT TO EXCEED $320,420, APPROVAL OF FIVE-\nYEAR SERVICE AGREEMENT WITH TERRA COMPLIANCE FOR SB 1383\nCOMPLIANCE SOFTWARE IN THE AMOUNT OF $75,000 AND WAIVER\nOF COMPETITIVE BIDDING REQUIREMENTS; APPROVAL OF BUDGET\nAMENDMENTS\nRecommendation: Staff recommends that the City Council 1)approve an award of\ncontract to Economics, Inc. for solid waste and recycling consulting services through\nJune 30, 2028, in an amount not to exceed $320,420, 2) approve an agreement with\nTerra Compliance for solid waste/recycling compliance monitoring and tracking\nsoftware in the amount of $75,000 and waive competitive bidding requirements\npursuant to Municipal Code Section 2.06.05, 3) authorize the City Manager to\nexecute both agreements on behalf of the City, and 4) approve budget amendments\nin the amount of $149,970 to Account #101-40-4104-0000, $15,000 to Account\n#101-40-4150-0500, and $318,750 to Revenue Account #101-40-3701-0000. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to 1) approve an award of contract to Economics, Inc. for solid waste and\nrecycling consulting services through June 30, 2028, in an amount not to exceed\n$320,420, 2) approve an agreement with Terra Compliance for solid waste/recycling\ncompliance monitoring and tracking software in the amount of $75,000 and waive\ncompetitive bidding requirements pursuant to Municipal Code Section 2.06.05, 3)\nauthorize the City Manager to execute both agreements on behalf of the City, and 4)\napprove budget amendments in the amount of $149,970 to Account #101-40-4104-\n0000, $15,000 to Account #101-40-4150-0500, and $318,750 to Revenue Account\n#101-40-3701-0000.”

10. SCHEDULED VACANCIES FOR COMMISSIONS, COMMITTEES, AND\nBOARDS FOR CALENDAR YEAR 2026\nRecommendation: Staff recommends the Council accept and file the Local\nAppointments List for all City commissions, committees, and boards for calendar\nyear 2026, and direct the City Clerk to post the list. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be:\n”I move to accept and file the Local Appointments List for all City commissions,\ncommittees, and boards for calendar year 2026, and direct the City Clerk to post the\nlist.”

11. CASH AND INVESTMENT REPORT FOR THE MONTH OF OCTOBER\n2025\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Cash and Investment Report for the Month of October\n2025.”

12. RECEIVE\nAND\nFILE\nMONTHLY\nDISBURSEMENTS\nREPORT\nFOR\nNOVEMBER 2025\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of November 2025. If the City Council concurs\nwith staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Monthly Disbursements Report for the month of\nNovember 2025.”

13. APPROVAL OF MINUTES\nRecommendation: Staff recommends the Council approve the November 2025\nMinutes. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to approve the Minutes of the Regular Meeting of November 12, 2025.”

2.\nAPPROVAL OF AMENDMENT NO. 2 TO THE AGREEMENT WITH EIDE\nBAILLY, LLP TO INCREASE NOT-TO- EXCEED AMOUNT TO $90,000\nAND EXTEND THE CONTRACT TERM\nRecommendation: Staff recommends the Council approve amendment No. 2 to the\nagreement with Eide Bailly, LLP.\nIf the City Council concurs with staff’s recommendation an appropriate motion would\nbe:\n”I move to approve Amendment No. 2 to the agreement with Eide Bailly, LLP and\nauthorize the City Manager to execute the amendment.”

3.\nAPPROVAL OF AN INCREASE OF $17,500 TO PURCHASE ORDER\nNUMBER 1210 WITH INGRAM CONTENT GROUP FOR BOOKS TO\nMAINTAIN THE LIBRARY’S COLLECTION\nRecommendation: Staff recommends the Council approve of an increase of $17,500\nto Purchase Order Number 1210 with Ingram Content Group for books to maintain\nthe Library’s collection. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to approve of an increase of $17,500 to Purchase Order Number 1210 with\nIngram Content Group for books to maintain the Library’s collection.”

4.\nAPPROVAL OF AMENDMENT #1 TO COMMUNITY SERVICES GUIDE\nPRODUCTION AGREEMENT WITH THE SAUCE CREATIVE SERVICES\nCORP TO INCLUDE POSTAGE COSTS\nRecommendation: Staff recommends the City Council approve Amendment #1 to\nCommunity Services Guide Production Agreement with The Sauce Creative Services\nCorp to include postage costs. If the\nCity Council concurs with staff’s\nrecommendation, an appropriate motion would be:\n“I move to approve Amendment #1 to Community Services Guide Production\nAgreement with The Sauce Creative Services Corp to include postage costs, with the\nCity Manager being authorized to execute the amendment on behalf of the City.”

5.\nAPPROVAL OF 1) CONTRACT AMENDMENT NO. 4 TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH DUDEK\nFOR ENGINEERING SERVICES DURING CONSTRUCTION FOR THE LIFT\nSTATION IMPROVEMENT PROJECT, EXTENDING THE TERM THROUGH\nJUNE\n30, 2026,\n2)\nCONTRACT AMENDMENT NO. 1 TO\nTHE PROFESSIONAL SERVICES AGREEMENT WITH Z&K CONSULTANTS FOR\nCONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE\nLIFT STATION IMPROVEMENT PROJECT, EXTENDING THE TERM\nTHROUGH JUNE 30, 2026, AND 3) AUTHORIZE THE CITY MANAGER TO\nEXECUTE THE AMENDMENTS ON BEHALF OF THE CITY\nRecommendation: Staff recommends that the City Council 1) approve Amendment\nNo. 4 with Dudek for engineering services during construction for the Lift Station\nImprovement Project, extending the term through June 30, 2026, 2) approve\nAmendment No.1 with Z&K Consultants for construction management and inspection\nservices for the Lift Station Improvement Project, extending the term through June\n30, 2026, and 3) authorize the City Manager to execute the amendments on behalf of\nthe City. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to 1) approve Amendment No. 4 with Dudek for engineering services during\nconstruction for the Lift Station Improvement Project, extending the term through\nJune 30, 2026, 2) approve Amendment No. 1 with Z&K Consultants for construction\nmanagement and inspection services for the Lift Station Improvement Project,\nextending the term through June 30, 2026, and 3) authorize the City Manager to\nexecute the amendments on behalf of the City.”

6.\nACCEPTANCE OF 2024 STATE HOMELAND SECURITY PROGRAM\n(SHSP) GRANT FUNDS\nRecommendation: Staff recommends the Council 1) authorize the City Manager to\naccept the 2024 SHSP grant funds and execute the subrecipient agreement with the\nCounty of Los Angeles for a performance period of September 1, 2024, to May 31,\n2027; and 2) approve budget amendments needed. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be:\n“I move to authorize the City Manager to accept the 2024 SHSP grant funds and 1)\nexecute the subrecipient agreement with the County of Los Angeles for a\nperformance period of September 1, 2024, to May 31, 2027; and 2) approve budget\namendments needed.”

7.\nRECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT\n(ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2025\nRecommendation: Staff recommends that this annual financial statement be received\nand filed. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to receive and file the audited financial statements for the fiscal year ended\nJune 30, 2025.”

8.\nRATIFICATION OF THE FY 2024-25 CALIFORNIA STATE LIBRARY\nREPORT\nRecommendation: Staff recommends the Council ratify the FY 2024-25 California\nState Library Report. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to ratify the FY 2024-25 California State Library Report.”

9.\n2-YEAR COMMUNITY CENTER UTILIZATION REPORT\nRecommendation: Staff recommends the Council receive and file the report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the 2-Year Community Center Utilization Report.”