Santa Ana — 2023-04-04

1.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section\n54957.6(a):\nAgency Negotiators: Human Resources Executive Director, Jason Motsick\nEmployee Organizations:\nSanta Ana Police Officers Association (POA)\nService Employees’ International Union (SEIU) Full-Time Employees

2.\nCONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION pursuant to\nParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:\nA. In re National Prescription Opiate Litigation, United States District Court (Northern\nDistrict of Ohio), Case No. 1:17-md-02804\nRECONVENE – City Council will reconvene to continue regular City business.\nCLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed\nSession.

1.\nProclamation presented by Mayor Amezcua to OneLegacy declaring April as\nDMV/Donate Life Month.

10.\nAward Contract to Motorola Solutions, Inc. in the Amount of $471,570 for Motorola 800\nMHz Communications System Equipment (Specification No. 23-048) (General and Non-\nGeneral Fund)\nDepartment(s): Police Department\nRecommended Action: Award a blanket order contract to Motorola Solutions, Inc. for\nMotorola 800 MHz communications system equipment for a 14-month period expiring\nJune 30, 2024 in an amount not to exceed $471,570, subject to non-substantive\nchanges approved by the City Manager and City Attorney.

11.\nAward a Construction Contract to AME Builders, Inc. in the Amount of $1,240,500 for the\nSalgado Community Center Improvements Project FY 2022-23 Project with an\nEstimated Project Delivery Cost of $1,550,625 (Project No. 22-1377) (General Fund)\n(Revive Santa Ana Program)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Award a construction contract to AME Builders Inc., the\nlowest responsible bidder, in accordance with the base bid in the amount of $1,240,500,\nfor construction of the Salgado Community Center Improvements FY 2022-23, for the\nterm beginning September 1, 2023 and ending December 31, 2023, and authorize the\nCity Manager to execute the contract subject to non-substantive changes approved by\nthe City Manager and the City Attorney.\n2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to\ninclude $1,387,759 in Revive funding for the Salgado Community Center Renovations\nProject. (Project No. 22-1377)\n3. Approve the Project Cost Analysis for a total estimated construction delivery cost of\n$1,550,625, which includes $1,240,500 for the construction contract, $186,075 for\ncontract administration, inspection and testing, and a $124,050 project contingency for\nunanticipated or unforeseen work.\n4. Determine these actions are exempt from further review in accordance with the\nCalifornia Environmental Quality Act as Categorical Exemption Environmental Review\nNo. ER-2022-34 was filed for the project.

12.\nAward an Construction Contract to MMC, Inc. in an Amount Not to Exceed $2,870,000\nfor the Restrooms at Riverview Park, Heritage Park, Windsor Park, and Angels Park\nProject with an Estimated Project Delivery Cost of $3,307,000 (Project Nos. 22-1348,\n22-1349, 22-1350, & 22-1412) (Non-General Fund) (Revive Santa Ana Program)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Authorize the City Manager to execute a construction\ncontract with MMC, Inc. to provide Design-Build services for demolition of existing\nrestroom buildings, installation of new, pre-fabricated buildings, and associated site and\nutility work in the amount of $2,870,000, with a contingency of $287,000, for a three-year\nperiod from April 5, 2023 to April 4, 2026, with an option for two, one-year extensions,\nsubject to non-substantive changes approved by the City Manager and City Attorney.\n2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program for\nthe Riverview Park, Heritage Park, Windsor Park, and Angels Park Restrooms Project to\nbe funded from American Rescue Plan Act (ARPA) funds.\n3. Determine the recommended actions are exempt from further review in accordance\nwith the California Environmental Quality Act as Categorical Exemption Environmental\nReview No. ER-2023-28 was filed for this project.

13.\nGrant an Easement to Southern California Edison to Allow Underground Power to Serve\nTraffic Signal (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an Easement Deed\ngranting Southern California Edison the right to own, place, and maintain power conduits\nand conductors underground to serve APN 016-035-14.

14.\nApprove Purchase Agreement with Property Owner Garnsey Corp., in the amount of\n$750,000 for the Full Property Acquisition for the Real Property Located at 843 N.\nGarnsey Street (APN 005-142-02) for the 10th and Flower Park Project (Revive Santa\nAna Program)\nDepartment(s): Community Development Agency\nRecommended Action: Authorize the City Manager to execute a purchase agreement\nwith property owner Garnsey Corp, for the full property acquisition for the real property\nlocated at 843 N. Garnsey Street, also identified as APN 005-142-02, (Property) in the\namount of $750,000, subject to non-substantive changes approved by the City Manager\nand City Attorney (Agreement No. 2023-XXX).

15.\nApprove an Agreement with Merritt Studio in a total agreement amount not to exceed\n$145,000 to provide Graphic Design Services for the Cultura Publication and Additional\nDesign Services as Needed (General Fund)\nDepartment(s): Parks, Recreation, and Community Services\nRecommended Action: Authorize the City Manager to execute an agreement with\nMerritt Studio, LLC to provide graphic design services for the Cultura publication and\nadditional design services as needed, for a three-year term beginning on April 4, 2023\nthrough April 3, 2026 with options for two one-year extensions, and a total agreement\namount not to exceed $145,000, subject to non-substantive changes approved by the\nCity Manager and City Attorney (Agreement No. 2023-XXX).

16.\nAmend Agreement with Landscape West Management Services, Inc. to Increase the\nContract Amount by $2,300,000 for Right-of-Way and Median Landscape Maintenance\nServices (Project No. 22-1309) (General Fund and Non-General Fund) (Revive Santa\nAna Program)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute the seventh amendment\nto the agreement for the second renewal option with Landscape West Management\nServices, Inc. for Right-of-Way and Median Landscape Maintenance Services to\nincrease the contract amount by $2,300,000 for a total agreement amount not to exceed\n$8,222,000 for the remaining term of the agreement ending on June 30, 2025, subject to\nnon-substantive changes approved by the City Manager and City Attorney (Agreement\nNo. 2023-XXX).

17.\nApprove an Appropriation Adjustment and Amend Agreement with Berg & Associates,\nInc. for Construction Engineering Services for the SR-55/Ritchey Street Water\nImprovements Projects by an additional $900,000 for the remainder of the Agreement\nTerm (Project Nos. 19-6438, 19-6439, 19-6440) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Authorize the City Manager to execute an amendment to the\nagreement with Berg & Associates, Inc. for Construction Engineering Services for the\nSR-55/Ritchey Street Water Improvements Projects to increase the compensation\namount by $900,000, which includes a $780,000 increase to the base amount and a\n$120,000 contingency, for a total amount not to exceed $1,900,000 for the remainder of\nthe term of the agreement, subject to non-substantive changes approved by the City\nManager and City Attorney (Agreement No. 2023-XXX).\n2. Approve an appropriation adjustment to recognize an additional $900,000 in the\nAcquisition & Construction, Water Utility Capital Projects, Expense Reimbursement-\nOCTA revenue account and appropriate the same amount into the Acquisition &\nConstruction, Water Utility Capital Projects, Water Capital Project expenditure account.\n(Requires five affirmative votes)

18.\nAmend Agreement with Sedaru, Inc. for Water System Computer Modeling and\nEngineering Services by an additional $50,000 for the remainder of the Agreement Term\n(Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute a First Amendment to\nthe Agreement with Sedaru, Inc., formerly known as ID Modeling, Inc., for water system\nmodeling and engineering services to increase the amount by $50,000, for a total not-to-\nexceed amount of $200,000 for the remainder of the term of the agreement, subject to\nnon-substantive changes approved by the City Manager and City Attorney (Agreement\nNo. 2023-XXX).

19.\nApprove Agreements with Tetra Tech, Inc., Stantec Consulting Services, Inc., and EEC\nEnvironmental for On-Call Engineering Design Services for PFAS Treatment Systems in\nan Aggregate Amount Not to Exceed $3,000,000 for up to a Five-Year Term (Non-\nGeneral Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute agreements with Tetra\nTech, Inc., Stantec Consulting Services, Inc., and EEC Environmental to provide on-call\nengineering design services for PFAS treatment systems, for a shared aggregate\namount not to exceed $3,000,000, for a three-year term beginning April 4, 2023 and\nexpiring April 3, 2026, with provisions for two, one-year extensions, subject to non-\nsubstantive changes approved by the City Manager and City Attorney (Agreement No.\n2023-XXX).

2.\nCertificate of Recognition presented by Mayor Pro Tem Lopez to Tethos for 20 Years of\nOutstanding Contributions to the Community.

20.\nApprove a Lease Agreement with Senate Rules Committee, California Legislature for\nOffice Space at the Santa Ana Regional Transportation Center for a Four-year Term for\na Total Amount of $300,082\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute a site lease agreement\nwith Senate Rules Committee, California Legislature to compensate the City $6,400 per\nmonth, with any partial month prorated at $206 per day, for the lease of 3,200 square\nfeet of office space located at the Santa Ana Regional Transportation Center for a four-\nyear term beginning on April 4, 2023 and ending February 28, 2027, for a total of\n$300,082 in lease revenue for the entire term of the agreement, subject to non-\nsubstantive changes approved by the City Manager and City Attorney (Agreement No.\n2023-XXX).

21.\nApprove Agreement with SenseMakers LLC, in the amount of $896,370, for Grant\nProject and Fiscal Coordinator Services (Non-General Fund)\nDepartment(s): Police Department\nRecommended Action: Authorize the City Manager to execute a three-year\nprofessional services agreement with SenseMakers LLC for an on-site project and fiscal\ngrant management coordinator services, for the period beginning June 1, 2023 through\nMay 31, 2026, with a fourth- and fifth-year option in an amount not to exceed $896,370,\nsubject to non-substantive changes approved by the City Manager and City Attorney\n(Agreement No. 2023-XXX).

22.\nApprove an Agreement with PetData, Inc. for Animal Licensing Services for up to a\nThree-Year Term and Two One-Year Renewal Periods\nDepartment(s): Finance and Management Services\nRecommended Action: Authorize the City Manager to execute an agreement with\nPetData, Inc. for animal licensing services for a three-year period, from April 4, 2023\nthrough April 3, 2026, with two one-year extension periods, subject to non-substantive\nchanges approved by the City Manager and City Attorney; there is a one-time start-up\nfee of $1,000 and an ongoing fee of $4.30 for each one-year license processed\n(Agreement No. 2023-XXX).

23.\nAdopt a Resolution Approving the Construction Installment Sale Agreement with the\nCalifornia State Water Resources Control Board for Financing of the Septic to Sewer\nIsland Project (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Adopt Resolution No. 2023-XXX\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING\nA CONSTRUCTION INSTALLMENT SALE AGREEMENT WITH THE CALIFORNIA\nSTATE WATER RESOURCES CONTROL BOARD IN CONNECTION WITH THE\nFINANCING OF THE SEPTIC TO SEWER ISLAND PROJECT AND AUTHORIZING\nCERTAIN OTHER RELATED ACTIONS (in an amount up to $1,529,220)

24.\nAdopt Resolution Accepting Grant Funds from the State Coastal Conservancy for\nSantiago Park Trail and Habitat Restoration Plan (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Adopt Resolution No. 2023-XXX\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING\nTHE GRANT OF FUNDS FROM THE STATE COASTAL CONSERVANCY FOR THE\nSANTIAGO PARK TRAIL AND HABITAT RESTORATION PLAN (in the amount of\n$400,000)

25.\nAdopt a Resolution to Approve the Tenant Relocation Plan for the Acquisition of Real\nProperty at 206 and 208 South Flower Street\nDepartment(s): Public Works Agency\nRecommended Action: Adopt Resolution No. 2023-XXX\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING\nTHE RELOCATION PLAN FOR THE DEVELOPMENT OF A NEW WATER WELL SITE\n(206 AND 208 SOUTH FLOWER STREET)

26.\nFiscal Year 2022-23 Mid-Year Appropriation Requests\nDepartment(s): Finance and Management Services\nRecommended Action: Approve the recommended Appropriation Adjustments.\n(Requires five affirmative votes)

27.\nNominate and Appoint Representatives and Alternates to the Santa Ana River Flood\nProtection Agency (SARFPA), the Southern California Association of Governments\n(SCAG), and the Orange County Council of Governments (OCCOG)\nDepartment(s): City Clerk’s Office\nRecommended Action:\n1. Nominate and appoint a representative and alternate to the Santa Ana River Flood\nProtection Agency (SARFPA).\n2. Nominate and appoint a representative to the Southern California Association of\nGovernments (SCAG) and the Orange County Council of Governments (OCCOG)\nand nominate and appoint an alternate to OCCOG.\n3. Nominate and appoint an alternate for purposes of the SCAG Regional\nConference and General Assembly Business Meeting only.\n4. Direct the City Clerk to update and post the Fair Political Practices Commission\n(FPPC) Form 806 (Agency Report of Public Official Appointments) on the City’s\nwebsite.

28.\nHear From and Consider Appointing Fernando Delgado Nominated by Councilmember\nHernandez as the Ward 5 Representative to the Police Oversight Commission for a Full-\nTerm Expiring December 10, 2024\nDepartment(s): City Clerk Office\nRecommended Action:\n1. Hear from Fernando Delgado, applicant and nominee to the Police Oversight\nCommission, Ward 5 Representative.\n2. Consider appointing Fernando Delgado to the Police Oversight Commission as the\nWard 5 representative, and if appointed, administer the Oath of Office. (Requires\nfive affirmative votes.)

29.\nDiscuss and Direct the City Manager to Direct Staff to Implement a Temporary\nPromotion Freeze for Police Management Until at Least 90 Percent of the Current\nVacant Police Officer Positions are Filled – Mayor Amezcua\nCITY MANAGER COMMENTS

3.\nProclamation presented by Councilmember Hernandez and Councilmember Vazquez to\nLatino Health Access declaring April as National Child Abuse Prevention Month.

4.\nCertificates of Recognition presented by Councilmember Bacerra to Orange County Fire\nAuthority and Santa Ana Police Department Dispatchers in Honor of National Public\nSafety Telecommunicators Week.\nSTAFF PRESENTATIONS

5.\nPresentation from the Arts and Culture Commission

6.\nExcused Absences\nDepartment(s): City Clerk’s Office\nRecommended Action: Excuse the absent members.

7.\nAppoint Nicholas Ortiz Nominated by Councilmember Bacerra as the Ward 4\nRepresentative to the Youth Commission for a Full-Term Expiring December 8, 2026\nDepartment(s): City Clerk’s Office\nRecommended Action: Appoint Nicholas Ortiz to the Youth Commission as the Ward 4\nrepresentative and administer Oath of Office. (Pursuant to SAMC Sec. 2-326 (a)\nrequires five affirmative votes)

8.\nAward a Purchase Order to Musco Sports Lighting, LLC in the Amount of $195,710 for\nLED Sports Lighting with Related Supplies and Services (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase order to Musco Sports Lighting,\nLLC for the purchase of LED sports lighting, control and monitoring system, and\ninstallation services for the George Upton All Access Playground and basketball courts\nat Thornton Park in the amount of $177,918, with a contingency of $17,792, for a total\namount not to exceed $195,710, subject to non-substantive changes approved by the\nCity Manager and the City Attorney.

9.\nAward Purchase Order to Acco Engineered Systems in an Amount Not to Exceed\n$274,877 to replace HVAC at the Santa Ana Police Athletic & Activity League Center\n(General Fund)\nDepartment(s): Police Department\nRecommended Action: 1. Award a one-time purchase and payment to Acco\nEngineered Systems for a new heating, ventilation, and air conditioning (HVAC) system\nat the Santa Ana Police Athletic and Activity League Center, in the amount of $249,888,\nplus a 10-percent contingency of $24,989, for a total amount not to exceed $274,877,\nsubject to non-substantive changes approved by the City Manager and City Attorney.\n2. Approve an amendment to the Fiscal Year 2022-2023 Capital Improvement Program\nto include the Santa Ana Police Athletic and Activity League Center HVAC System\nReplacement project.