Santa Clarita — 2023-05-09

1. ANIMAL SHELTERING SERVICES ANALYSIS - At the March 8, 2022, City\nCouncil meeting, the City Council requested that staff assess existing animal sheltering\nservices and explore options to enhance services. This agenda item is for the City Council\nto review and discuss a comprehensive analysis, developed by Citygate Associates LLC,\nrelated to animal sheltering services.\nRECOMMENDED ACTION:\nCity Council review and discuss an analysis related to animal sheltering services, and\nprovide direction to staff.\nCONSENT CALENDAR\nAll matters listed under the Consent Calendar are considered routine and will be enacted by one\nmotion by the City Council. The items are not individually discussed by the City Council unless\na request is made by a member of the public or the Council, in which case, the item(s) will be\nremoved from the Consent Calendar and will be considered separately.

10. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of\nFinal Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15\nwhich provides for verification of substantial conformance with the Tentative Tract\nMap and all provisions of local ordinances and state laws applicable at the time of\napproval.\n10. NORTHBRIDGE PARK PLAYGROUND, PROJECT P1015, MEMORANDUM\nOF UNDERSTANDING WITH SAUGUS UNIFIED SCHOOL DISTRICT AND\nCONSTRUCTION DESIGN AND CONTRACT - This item considers approval of the\nMemorandum of Understanding between Saugus Union School District and the City of\nSanta Clarita for the Northbridge Park Playground, Project P1015. In addition, will\napprove the plans and specifications and award a construction contract.\nRECOMMENDED ACTION:\nCity Council:\n1. Approve the plans and specifications for Northbridge Park Playground, Project\nP1015.\n2. Award the construction contract to Great Western Recreation in the amount of\n$848,105, and authorize a contingency in the amount of $40,894, for a total contract\namount not to exceed $888,999.\n3. Authorize a one-time appropriation of funds in the amount of $300,000 from the\nGeneral Fund Capital (Fund 601) to project expenditure account P1015601-516101.\nIncrease by $300,000, Transfers In account 601-600100, and Transfers Out account\n1009500-710601.\n4. Approve and authorize the City Manager or designee to execute a Memorandum of\nUnderstanding between the Saugus Unified School District and the City of Santa\nClarita for the construction and maintenance of the Northbridge Park Playground.\n5. Authorize the City Manager, or designee, to execute all documents, subject to City\nAttorney approval.

11. CITYWIDE CARPET CLEANING CONTRACT - This item considers award of\ncarpet cleaning contract to Advanced Green Solutions, Inc., for $52,066 to perform\nservices at City facilities.\nRECOMMENDED ACTION:\nCity Council:\n1. Award a two-year contract with a one-year renewal option to Advanced Green\nSolutions, Inc., for Citywide carpet cleaning in the amount of $52,066, and authorize\na contingency in the amount of $7,809, for a total contract amount not to exceed\n$59,875.\n2. Authorize the City Manager or designee to execute all contract documents and\nextensions, subject to City Attorney approval.

12. DESIGN CONTRACT FOR PARKS MAINTENANCE YARD IMPROVEMENTS\nPROJECT P4028 - This item will consider funding the design for improvements to the\nCentral Park Maintenance Yard. This project includes improvements to the existing\nmaintenance building, staff parking area and vehicular and pedestrian circulation. This\nproject will also incorporate maintenance facilities, vehicle and equipment storage and\ntechnology upgrades.\nRECOMMENDED ACTION:\nCity Council:\n1. Award a design contract to Psomas for the Parks Maintenance Yard Improvements\nPreliminary Investigation and Concept Design and Studies, Project P4028, in the\namount of $259,519 and authorize a contingency in the amount of $38,928, for a total\ncontract amount not to exceed $298,447.\n2. Authorize the City Manager or designee to execute all documents, subject to City\nAttorney approval.

13. VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR - This item\nwould continue the emergency declaration and provide updates regarding repairs at the\nValencia Glen Aquatics Building.\nRECOMMENDED ACTION:\nCity Council continue to receive staff updates regarding the emergency repair project at\nValencia Glen Park and the continuation of the emergency declaration.\nThis time has been set aside for any speakers that have turned in speaker cards and were not\nheard in the first thirty minutes allotted to address the City Council on items that are NOT on the\nagenda. Speaker cards may not be submitted relating to any items listed on the agenda.\nSTAFF COMMENTS

5. CHECK REGISTER NO. 09 - Check Register No. 09 for the Period 03/24/23 through\n04/06/23 and 04/13/23. Electronic Funds Transfers for the Period of 03/27/23 through\n04/07/23.\nRECOMMENDED ACTION:\nCity Council approve and ratify for payment the demands presented in Check Register\nNo. 09.

6. AMENDMENT TO EXISTING CONTRACT FOR INVESTMENT\nMANAGEMENT SERVICES - Consideration to amend the existing contract with PFM\nAsset Management LLC for investment management services to strategically invest the\nCity’s idle funds in a manner which provides maximum security with best investment\nreturn, while meeting the daily cash flow demands of the City and conforming to all\nstate/province and local statutes governing the investment of public funds.\nRECOMMENDED ACTION:\nCity Council:\n1. Authorize an expenditure authority increase to the existing contract with PFM Asset\nManagement LLC in the amount of $25,000, for a total contract amount not to exceed\n$185,000 for Fiscal Year 2022-23.\n2. Authorize the City Manager or designee to execute the contract and associated\ndocuments, subject to City Attorney approval.

7. CONTRACT FOR BUS SERVICES FOR USE BY RECREATION AND\nCOMMUNITY SERVICES PROGRAMS - Transportation services are needed for\nseveral Recreation and Community Services programs including Camp Clarita, Junior\nLifeguards, and offerings available at the Canyon Country and Newhall Community\nCenters. In order to provide for the transportation of program participants, bids were\nsolicited from bus service providers.\nRECOMMENDED ACTION:\nCity Council:\n1. Award a one-year contract to Student Transportation of America for bus services for\nuse by the Recreation and Community Services Division in the amount of $111,825,\nand authorize a 10 percent contingency of $11,183, for a total contract not to exceed\n$123,008.\n2. Appropriate ongoing funds in the amount of $24,433 from the General Fund (Fund\n100) to expenditure account 1005113-516102 beginning in Fiscal Year 2023-24.\n3. Authorize the City Manager, or designee, to execute up to two annual renewal options\nfor the contract with Student Transportation of America, not to exceed $123,008\neach, plus Consumer Price Index (CPI) adjustments, contingent upon the\nappropriation of funds by the City Council in the annual budget for such Fiscal Year.\n4. Authorize the City Manager, or designee, to execute all contracts and associated\ndocuments, and execute renewals, in accordance with the terms provided herein,\nsubject to City Attorney approval.

8. 2022-23 HSIP PEDESTRIAN SAFETY ENHANCEMENTS, PROJECT C2027 -\nPLANS AND SPECIFICATIONS AND CONSTRUCTION CONTRACT - This\nitem is to consider the award of the construction contract for the 2022-23 HSIP\nPedestrian Safety Enhancements project. This project is part of the Citywide Safe Routes\nto School initiative that eliminates barriers and encourages students to walk and bike to\nschool.\nRECOMMENDED ACTION:\nCity Council:\n1. Approve the plans and specifications for the 2022-23 HSIP Pedestrian Safety\nEnhancements, Project C2027.\n2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of\n$223,160 and authorize a contingency in the amount of $33,474, for a total contract\namount not to exceed $256,634.\n3. Authorize the City Manager or designee to execute all documents, subject to City\nAttorney approval.

9. TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND\nREJECTION OF IRREVOCABLE OFFERS OF DEDICATION FOR TRACT\nMAPS NO. 51644-14 AND 51644-15 (TESORO HIGHLANDS) - Pursuant to Section\n66474.1 of the Subdivision Map Act, this item would approve final tract maps, and\naccept and reject offers of dedication for Tract No. 51644-14 and Tract No. 51644-15.\nThese maps are for subdivision purposes and are located within Tesoro del Valle, north\nof Tesoro del Valle Road.\nRECOMMENDED ACTION:\nCity Council:\n1. Approve Final Tract Maps for Tract No. 51644-14 and Tract No. 51644-15.\n2. Accept on behalf of the public the offers of dedication and grant of: (1) the right to\nrestrict or prohibit vehicular ingress and egress from lot 17 to Avenida Rancho\nTesoro for Tract No. 51644-15; (2) the easements for sanitary sewer and sanitary\nsewer ingress and egress purposes; (3) all sanitary sewers and appurtenant structures;\n(4) the easements for covered storm drain, storm drain appurtenant structures, ingress\nand egress purposes; (5) the right to restrict or prohibit the erection or construction of\nany buildings or structures within lots 111, 112, 114, 115, 116, 117, 118, 119, 120,\n121, 122, 123, 124, 125 and 126 on Tract No. 51644-14; (6) the right to restrict or\nprohibit the erection or construction of any buildings or structures within lots 117,\n118, 123, 124, 125, 126, 127, 128, 129, 130, 131, 132, 133, 134, 135, 136, 137, 138,\n139, 140 and 141 on Tract No. 51644-15; and (7) the right to restrict or prohibit any\nand all allowable uses or construction within those areas designated as open space on\nthese maps.\n3. Reject the irrevocable offers of dedication and grant in fee simple of all lot 101 of\nTract No. 51644-14 and all lot 116 of Tract No. 51644-15 for flood control purposes.\n4. Authorize the City Manager or designee to rescind the rejection and accept the offer\nof dedication and grant in fee simple all of lot 101 of Tract No. 51644-14 and lot 116\nof Tract No. 51644-15 when construction of the improvements are completed to the\nsatisfaction of the Director of Public Works.\n5. Reject the offer of dedication and grant for Public use the Private and Future street\neasements and improvements on Final Tract Map for Tract No. 51644-14 and Final\nTract Map for Tract No. 51644-15.\n6. Make findings as follows: This project is consistent with the provisions of Sections\n66474 and 66474.1 of the Subdivision Map Act and should be approved.\n7. Instruct the Director of Administrative Services to endorse the Special Assessment\nStatement on the face of the Final Tract Map for Tract No. 51644-14 and Final Tract\nMap for Tract No. 51644-15, which indicates all special assessments levied by the\nCity of Santa Clarita are paid.\n8. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the Final\nTract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15,\nwhich embodies the approval of said map and the acceptance of the dedications\nshown thereon.\n9. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the\nFinal Tract Map for Tract No. 51644-14 and Final Tract Map for Tract No. 51644-15,\nwhich provides for verification that the map is technically correct.