Signal Hill — 2023-07-25

a. THE PUBLIC WORKS DEPARTMENT WILL PROVIDE A PRESENTATION\nHIGHLIGHTING THE CITY’S USE OF GIS AND AVAILABLE PUBLIC ACCESS\nTO THE GIS OPEN DATA PORTAL.

b. THE CITY OF LONG BEACH ANIMAL CARE SERVICES DEPARTMENT WILL\nINTRODUCE A PET THAT IS AVAILABLE FOR ADOPTION.

c. REPRESENTATIVES FROM THE CHILDREN’S CLINIC WILL PROVIDE AN\nOVERVIEW AND UPDATES REGARDING THE SERVICES THE\nORGANIZATION PROVIDES TO SIGNAL HILL RESIDENTS.

a. PUBLIC HEARING - CONDITIONAL USE PERMIT 23-01 TO OPERATE THE\nLONG BEACH FIREFIGHTERS’ ASSOCIATION CORPORATION LOCAL 372\nAS DEFINED BY THE SIGNAL HILL MUNICIPAL CODE AND TO ALLOW\nLIMITED LARGE EVENTS AND USE OF THE ADJACENT CITY PARKING LOT\nPURSUANT TO AN EXECUTED LICENSE AGREEMENT AND FINDING THAT\nSAID ACTION IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO STATE CEQA\nGUIDELINES SECTION 15301\nSummary:\nForm of Notice: Notice was published in the Signal Tribune newspaper per\nGovernment Code §65091(a)(4) on July 14, 2023; mailed to property owners\nand residents within a 300’ radius of the subject site on July 14, 2023; mailed to\nproperty owners and residents on North Legion Drive and on the north side of\nEast Hill Street between North Legion Drive and Rose Avenue on July 14, 2023;\nand posted in accordance with Signal Hill Municipal Code (SHMC) Section\n1.08.010 at City Hall, Signal Hill Library, Reservoir Park, and Discovery Well\nPark on July 14, 2023.\nKevin Scott, the authorized agent on behalf of the property owner, the Long\nBeach Firefighters’ Association Corporation Local 372 (LBFFA), is requesting a\nConditional Use Permit to operate a club as defined by SHMC Section\n20.04.153, to include holding events at its existing offices at 2201 Cherry\nAvenue as allowed in the Commercial Residential (CR) zoning district.\nRecommendations:\n1. Adopt a resolution approving Conditional Use Permit 23-01, to allow\noperation of a club with associated, limited large events, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, APPROVING CONDITIONAL USE PERMIT 23-01, A\nREQUEST TO OPERATE A CLUB, AS DEFINED BY THE SIGNAL HILL\nMUNICIPAL CODE, AND TO ALLOW A LIMITED NUMBER OF LARGE\nEVENTS AND THE USE OF THE ADJACENT CITY PARKING LOT\nPURSUANT TO AN EXECUTED LICENSE AGREEMENT AT 2201\nCHERRY AVENUE IN THE COMMERCIAL RESIDENTIAL (CR) ZONING\nDISTRICT AND FINDING THAT SAID ACTION IS CATEGORICALLY\nEXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\n(CEQA) PURSUANT TO STATE CEQA GUIDELINES SECTION 15301\n2. Adopt a resolution approving the Parking License Agreement between the\nCity of Signal Hill and the LBFFA, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A\nPARKING LICENSE AGREEMENT BETWEEN THE CITY OF SIGNAL HILL\nAND THE LONG BEACH FIREFIGHTERS’ ASSOCIATION ALLOWING\nNON-EXCLUSIVE, LIMITED, AND CONDITIONAL USE OF THE CITY\nPARKING LOTS AT 1919 EAST HILL STREET AND FINDING THAT SAID\nACTION IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO STATE CEQA\nGUIDELINES SECTION 15301

a. CONTRACT SERVICES AGREEMENT WITH JOHN KALISKI ARCHITECTS,\nINC. FOR CIVIC CENTER MASTER PLAN SERVICES\nSummary:\nThe City Council will consider approving a Contract Services Agreement with\nJohn Kaliski Architects, Incorporated (JKA) for preparation of a Civic Center\nMaster Plan, in the amount of $218,915 with a contingency of $31,085. The City\nreleased a Request for Proposals (RFP) for these services on May 5, 2023, with\na proposal due date of June 15, 2023; the City received eight proposals by the\ndeadline. Following staff review of proposals and interviews, JKA was the\nhighest ranked firm. Based on the evaluation process, staff believes JKA is the\nbest qualified firm to work with community stakeholders to prepare a\ncomprehensive redesign of the Civic Center campus, develop conceptual site\nplans based on feedback, and identify a funding plan for each option. If\napproved by City Council, JKA believes the work can be completed within a\nfive-month period from the contract start date.\nRecommendations:\n1. Authorize the City Manager to enter into a Contract Services Agreement with\nJohn Kaliski Architects Incorporated for preparation of a Civic Center Master\nPlan, in the amount of $218,915, in a form approved by the City Attorney;\nand\n2. Authorize the City Manager to approve a contingency in the amount not to\nexceed $31,085 to match the City Council’s appropriation of $250,000.

b. CONSIDERATION OF ATTENDANCE CALENDAR\nSummary:\nThe City Council will consider the process to report an absence prior to a City\nCouncil meeting and consider establishing a City Council attendance calendar.\nRecommendation:\nProvide direction to staff.

a. CONTRACT AMENDMENT REGISTER DATED JULY 25, 2023\nSummary:\nThe Contract Amendment Register is a listing of proposed contract amendments\nand project change orders eligible for streamlined processing based upon the\nfollowing criteria as documented in the City’s Purchasing Policy:\n· Funds have been authorized as part of the adopted fiscal year Operating\nBudget.\n· Staff are satisfied with the goods/services received to date; and\n· City Manager reviewed and approved each amendment for streamlined\nprocessing.\nThe contract amendments being presented for City Council consideration are as\nfollows:\nFCG Consultants, Incorporated: Services for Spring Street Bicycle Lane Gap\nClosure project (90.18003). Amendment No. 2 extends the term by nine months\nthrough September 30, 2023, and increases the compensation by $41,019.56\ndue to project delays and additional services. The revised total not-to-exceed\ncontract amount is $322,712.56.\nTetra Tech, Incorporated: Services for Well 10 Construction project (95.18011).\nAmendment No. 2 extends the term by 5 months through November 30, 2023,\nand increases the total compensation by $17,000 to a new not-to-exceed\ncontract amount of $475,000 for additional services for permit information.\nArchiterra Incorporated dba Architerra Design Group: Professional design\nservices for Hillbrook Park Renovation Design project (80.23007). Amendment\nNo. 1 extends the term by 8 months through March 30, 2024, due to scheduling\ndelays and to provide additional support services.\nSWA Group, Incorporated: Professional architectural design services for the\nCitywide Median Landscape project (90.23006). Amendment No. 1 extends the\nterm by 10 months through May 30, 2024, due to scheduling delays and provide\nadditional support services; the amendment does not provide additional\ncompensation.\nRecommendation:\nAuthorize the Contract Amendment Register dated July 25, 2023.

b. RESOLUTION AMENDING THE CONFLICT OF INTEREST CODE\nSummary:\nGovernment Code Section 87300 et. seq. requires local governments review\ntheir respective conflict of interest code to determine its accuracy or make\namendments as necessary. Currently, staff believes it is necessary to amend\nthe City’s Conflict of Interest Code to update the list of designated employees to\nensure consistency with the recently updated City Council-approved Personnel\nSummary.\nRecommendation:\nAdopt the resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AMENDING RESOLUTION NO. 2021-09-6640, AMENDING THE\nCONFLICT OF INTEREST CODE FOR THE CITY OF SIGNAL HILL

c. RESOLUTION DESIGNATING AUTHORIZED AGENTS OF THE CITY OF\nSIGNAL HILL FOR CALIFORNIA’S OFFICE OF EMERGENCY SERVICES\nPUBLIC ASSISTANCE GRANTS\nSummary:\nThe City of Signal Hill declared a local emergency in accordance with California\nGovernment Code 8630 and the Signal Hill Municipal Code in response to the\nCOVID-19 pandemic. Staff submitted an application requesting reimbursement\nfor expenses related to the COVID-19 pandemic to the Federal Emergency\nManagement Agency and the California Governor’s Office of Emergency\nServices (Cal OES). Cal OES is requesting the City complete the Request for\nPublic Assistance Application and Cal OES Form 130.\nRecommendation:\nAdopt the following resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, DESIGNATING THE CITY MANAGER, THE CHIEF OF POLICE,\nAND THE DEPUTY CITY MANAGER AS AUTHORIZED AGENTS TO\nEXECUTE APPLICATIONS ON BEHALF OF THE CITY OF SIGNAL HILL FOR\nTHE PURPOSE OF OBTAINING POST-DISASTER ASSISTANCE GRANTS\nFROM CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES\nAND FEDERAL EMERGENCY MANAGEMENT AGENCY

d. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT\nSummary:\nThe Schedule of Investments is a listing of all surplus funds invested for both the\nCity and the Successor Agency to the former Signal Hill Redevelopment Agency\nas of the date shown on the report. The monthly transaction report provides the\nchanges in investments for the prior month.\nRecommendation:\nReceive and file.

e. WARRANT REGISTER DATED JULY 25, 2023\nSummary:\nThe Warrant Register is a listing of all general disbursements issued since the\nprior warrant register and warrants to be released upon City Council approval.\nRecommendation:\nAuthorize payment of the Warrant Register dated July 25, 2023.

a. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54956.9(D)(2).\nCONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION.\nSIGNIFICANT EXPOSURE TO LITIGATION.\nNUMBER OF POTENTIAL CASES: 1

b. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54957 TO CONDUCT A PUBLIC EMPLOYEE PERFORMANCE\nEVALUATION.\nTITLE: CITY MANAGER