Solana Beach — 2023-02-22

A.2. Register Of Demands. (File 0300-30)\nRecommendation: That the City Council\n1. Ratify the list of demands for January 21, 2023 – February 10, 2023.\nItem A.2. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.3. General Fund Adopted Budget for Fiscal Year 2022/2023 Changes. (File 0330-30)\nRecommendation: That the City Council\n1. Receive the report listing changes made to the Fiscal Year 2022-2023 General\nFund Adopted Budget.\nItem A.3. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.4. Fire Station Generator Replacement – Reject all Bids. (File 0370-38)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-025:\na. Rejecting all construction bids received for the Fire Station Emergency Stand-\nby Generator Replacement, Bid No. 2022-06.\nb. Authorizing the City Engineer to re-advertise the project for competitive\nconstruction bids.\nItem A.4. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.5. California State Lands Commission Lease for United States Army Corps of\nEngineers (USACE) Encinitas – Solana Beach Coastal Storm Damage Reduction\nProject. (File 0740-80)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-024 authorizing City Manager to act on behalf of the City\nof Solana Beach, in consultation with the City Attorney, to sign a lease of State\nLands with the California State Lands Commission to ensure Project construction\nbegins on schedule in late 2023.\n2. Authorize the City Manager to approve expenditures and amend the Fiscal Year\n(FY) 2022/23 Budget as needed to execute this 50-year lease up to an amount of\n$25,000, but not greater than the cost of this lease.\nItem A.5. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.6. Citywide Landscape Maintenance Services. (File 0750-25)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-022:\na. Authorizing the City Manager to execute an amendment to the Professional\nServices Agreement with Nissho of California, Inc., in an amount not to exceed\n$427,411, for Citywide Landscape Maintenance Services for Fiscal Year\n2022/23.\nb. Appropriating $25,000 from the General Fund – Undesignated Reserves to the\nLandscape Maintenance Professional Services Agreement with Nissho.\nc. Authorizing the City Treasurer to amend the Fiscal Year 2022/23 Adopted\nBudget accordingly.\nItem A.6. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.7. Fire Station Door Inspection, Maintenance, and As-Needed Repair Services.\n(File 0700-25)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-016:\na. Authorizing the City Manager to execute a Professional Services Agreement\nwith National Garage Doors in an amount of $5,900 per year for annual\nmaintenance service, and $3,000 per year for unforeseen, as-needed repairs,\nfor a total not to exceed amount of $8,900 per year for Fiscal Year 2022/23.\nb. Authorizing the City Manager to extend the agreement up to four additional one-\nyear terms, at the City’s option.\nc. Authorizing the City Manager to approve the one-time purchase and installation\nof six garage doors for the Solana Beach Fire Station in an amount of $140,000,\nand a 15% ($21,000) contingency amount for unforeseen repairs, for a total not\nto exceed amount of $161,000 for FY 2022/23.\nd. Authorizing the City Treasurer to increase the FY 2022/2023 CIP Budget in the\namount of $74,000 and authorizing the transfer of $74,000 from the Facilities\nReplacement Fund to the CIP fund.\ne. Authorizing the City Treasurer to amend the FY 2022/23 Adopted Budget\naccordingly.\nItem A.7. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.8. Traffic Signal Maintenance Services. (File 0860-55)\nRecommendation: That the City Council\n1. Adopt Resolution 2023-017:\na. Authorizing the City Manager to execute Amendment No. 7 to the Professional\nServices Agreement with Yunex Traffic to increase the compensation to an\namount not to exceed $71,000 for FY 2022/23 to replace a traffic signal pole\nand associated equipment at the Lomas Santa Fe/Plaza Entrance intersection.\nb. Appropriating $45,000 from the General Fund – Undesignated Reserves to the\nTraffic Safety Operating Budget.\nc. Authorizing the City Treasurer to amend the FY 2022/23 Adopted Budget\naccordingly.\nItem A.8. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.\nNOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless\napproved by a unanimous vote of all members present. (SBMC 2.04.070)

B.1. Public Hearing: 147 S. Rios Ave., Applicant: Betsey Von Summer, Case: DRP22-\n007, SDP22-005. (File 0600-40)\nThe proposed project meets the minimum zoning requirements under the SBMC, may\nbe found to be consistent with the General Plan and may be found, as conditioned, to\nmeet the discretionary findings required as discussed in this report to approve a DRP\nand SDP. Therefore, Staff recommends that the City Council:\n1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures,\nReceive Public Testimony, and Close the Public Hearing.\n2. Find the project exempt from the California Environmental Quality Act pursuant to\nSection 15303 of the State CEQA Guidelines; and\n3. If the City Council makes the requisite findings and approves the project, adopt\nResolution 2023-019 conditionally approving a DRP and SDP to construct a new two-\nstory single-family residence with an attached garage and perform associated site\nimprovements at 147 South Rios Avenue, Solana Beach.\nItem B.1. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B.2. Re-introduce (1st Reading) Ordinance 529 with Amendments – Building Standards\nCode Amendments. (File 0600-05)\nRecommendation: That the City Council:\n1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures,\nReceive Public Testimony, and Close the Public Hearing.\n2. Find the project exempt from the California Environmental Quality Act pursuant to\nSection 15308 CEQA Guidelines\n3. Re-Introduce Ordinance 529 (1st Reading).\nItem B.2. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.1. Annual Comprehensive Financial Report (ACFR) – Fiscal Year 2021-22.\n(File 0310-11)\nRecommendation: That the City Council\n1. Accept and file the City of Solana Beach Annual Comprehensive Financial Report\n(ACFR) for the Fiscal Year July 1, 2021 – June 30, 2022.\n2. Accept and file the Communication of Internal Control Related Matters Identified in an\nAudit letter.\n3. Accept and file The Auditor’s Communication with Those Charged with Governance\nletter.\nItem C.1. Report (click here)\nPosted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.\nThe final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.2. 2023 Citizen Commission Appointments. (File 0120-06)\nRecommendation: That the City Council\n1. Appoint four (4) members to the Parks and Recreation Commission\nnominated/appointed by Council-at-large for two-year terms.\n2. Appoint four (4) members to the Public Arts Commission nominated/appointed by\nCouncil-at-large for two-year terms.