South El Monte — 2024-05-14

12.a. COUNCILMEMBER RICHARD ANGEL\n1. Request from South El Monte employee for the city to\nprovide/purchase a high school graduation stole with the city logo to\nrepresent the city for his South El Monte High School graduation,\nscheduled for May 2024.\nRECOMMENDATION: Discussion and/or action.

12.b. COUNCILMEMBER HECTOR DELGADO\n1. Discussion of possible Request for Proposal (RFP) for IT services.\nRECOMMENDATION: Discussion and/or action.\n13. CLOSED SESSION

13.a. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL EXPOSURE\nTO LITIGATION\nPursuant to Government Code Section 54956.9(d)(2) - One Case

13.b. CONFERENCE WITH LABOR NEGOTIATOR\nPursuant to Government Code Section 54957.6\nCity Negotiator: City Manager\nEmployee Organizations: South El Monte Employees Association

13.c. CONFERENCE WITH LABOR NEGOTIATOR\nPursuant to Government Code Section 54957.6\nCity Negotiator: City Manager\nEmployee Organizations: South El Monte Executive Management Team\nAssociation

4.a. Proclamation Proclaiming May 19-25, 2024, as National Public Works\nWeek

7.a. CONSIDERATION AND APPROVAL OF THE REGULAR CITY\nCOUNCIL MEETING MINUTES OF APRIL 23, 2024\nStaff is requesting approval of Minutes for the April 23, 2024, Regular City\nCouncil Meeting.\nRECOMMENDED ACTION: Staff is requesting approval of Minutes for the\nApril 23, 2024, Regular City Council Meeting.

7.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-160,\nAPPROVING WARRANTS FOR THE PERIOD OF APRIL 24, 2024,\nTHROUGH MAY 14, 2024\nAuthorizing payment of City expenditures for the period of April 24, 2024,\nthrough May 14, 2024, totaling $1,814,368.03.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 24-160, authorizing payment of City expenditures.

7.c. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-161,\nAUTHORIZING SUBMITTAL OF APPLICATION TO THE URBAN AND\nCOMMUNITY FORESTRY GRANT PROGRAM\nStaff seeks adoption of Resolution No. 24-161 to apply for the Urban and\nCommunity Forestry Grant Program.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-161, authorizing submittal of the grant\napplication to the Urban and Community Forestry Grant Program and\nrelated authorizations; and\n2. Authorize the City Manager or designee to execute all documents as\nthe signature authority.

7.d. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-162,\nAPPROVING PLANS AND SPECIFICATIONS AND AWARDING A\nCONTRACT TO SUPERIOR PAVING COMPANY, INC. DBA UNITED\nPAVING CO. FOR THE COMMUNITY CENTER AND MINI CENTER\nPARKING LOT IMPROVEMENTS\nOn April 10, 2024, the Engineering Department solicited bids for the\nCommunity Center and Mini Center Parking Lot Improvements Project.\nThe work involves asphalt resurfacing, parking lot striping and other\nrelated work at the Community Center and Mini Center parking lot. The\nlowest responsive bid was submitted by Superior Paving Inc. dba United\nPaving Co., Inc. in the amount of $280,974.00.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-162, approving plans and specifications and\nawarding a contract to the lowest responsible bidder, Superior Paving\nCompany, Inc. dba United Paving Co., for the Community Center and\nMini Center Parking Lot Improvements Project in an amount of\n$280,974.00;\n2. Authorize 15% of the total contract amount as contingency allowance\nto be used if necessary for unforeseen conditions at the City\nManager's discretion; and\n3. Authorize the City Manager or designer to execute the contract.

7.e. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-163,\nAPPROVING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25\nFUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT\nOF 2017\nOn April 28, 2017, the Governor signed Senate Bill (“SB 1” (Beall and\nFrazier, Chapter 5, Statute 2017), which is known as the Road Repair and\nAccountability Act of 2017 to address basic road maintenance,\nrehabilitation and critical safety needs on both the state highway and local\nstreets and road system. Beginning November 1, 2017, the State\nController deposited various portions of this new funding into the newly\ncreated Road Maintenance and Rehabilitation Account (“RMRA”). A\npercentage of this new RMRA funding will be apportioned by formula to\neligible cities and counties pursuant to Streets and Highways Code\n(“SHC”) Section 2032 (h) for basic road maintenance, rehabilitation, and\ncritical safety projects on the local streets and road systems. In order to be\neligible for this funding, cities are required to adopt a resolution listing\nproposed projects every fiscal year.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 24-163, approving a list of street rehabilitation projects for\nFY 2024/25 under the Road Repair and Accountability Act of 2017 (SB1).

7.f. CONSIDERATION AND APPROVAL OF RESOLUTION 24-164, TO\nAPPROVE A FEE WAIVER FOR U.S. CUSTOMS AND BORDER\nPROTECTION'S SHORT-TERM USE OF A CITY SOFTBALL FIELD\nA request has been made by US Customs & Border Protection for the City\nto waive fees for the use of the softball field.\nRECOMMENDED ACTION: Consider request for fee waiver and adopt\nResolution No. 24-164, to approve fee waiver for U.S. Customs and\nBorder Protection's short-term use of a city softball field. This item is an\nexception of non-resident use, in order for the City to support the law\nenforcement community in the best interest of the City.

7.g. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24 -165,\nAPPROVING AN AMENDED AND RESTATED AGREEMENT WITH\nCOUNCIL FOR WATERSHED HEALTH FOR THE MERCED AVENUE\nGREENWAY PHASE II DESIGN PROJECT\nThe Merced Avenue Greenway Project in the City of South El Monte is a\nmulti-benefit green street project which includes decentralized Low Impact\nDevelopment (LID) Best Management Practices (BMPs) within the street\nright-of-way that slows, captures, treats, and infiltrate stormwater runoff.\nAmendment No. 3 to the Agreement with Council for Watershed Health\n(CWH) expired June 30!" 2020. Staff would like to enter into a new\nagreement to provide project administration and technical services to\ncomplete the Phase II Merced North Avenue Greenway project design in\nthe amount of $756,515 funded by two grants: County Measure W and\nCounty Metro Measure M funds. Phase | design and engagement was\ncompleted for the southern segment of the Merced Ave Greenway (Rush\nto Lemer) using Coastal Conservancy Prop 1 funds totaling $751,687.\nPhase II design development was only (30%) completed for the northern\nsegment (Rush St. to City boundary) before funding ran out. Staff\nrecommends an amended and restated contract with Council for\nWatershed Health due to their experience and knowledge in completing\nPhase | of the Merced Greenway design.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-165, approving an amended and restated\nagreement with Council for Watershed Health (CWH) in the amount of\n756,515 to authorize Architecture and Engineering technical services,\ncommunity engagement and project/grant administration activities to\ncomplete Phase Il Merced Avenue Greenway North Construction\nDocuments; 2) shall not impose a 10% retention requirement; and 3)\nextend performance period to 2 years from approval date of contract;\nand\n2. Authorize City Manager or designee to negotiate and execute the\namended and restated agreement, approved as to form by the City\nAttorney.

7.h. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-166,\nAPPROVING AGREEMENT TO PURCHASE AN AUTOMATED\nLICENSE PLATE READER (ALPR) CAMERA SUBSCRIPTION FROM\nFLOCK SAFETY IN THE AMOUNT OF $50,700\nAuto theft is a concern in the City of South El Monte. It's a common\npractice for these criminals to use stolen vehicles to commit more crimes.\nIn partnership with surrounding contract cities, the Sheriff department has\nbeen effectively using the Flock camera system to fight crime including\nstolen vehicles and vehicles involved in other criminal activity. Eight\ncameras will be placed at key major intersection locations throughout the\ncity.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 24-166, approving agreement to purchase\nautomated license plate reader camera subscription from Flock Safety\nin the amount of $50,700; and\n2. Authorize City Manager or designee to negotiate and execute\nagreement.