South Pasadena — 2026-08-19

10. CONSIDERATION OF APPROVAL OF A LETTER OF INTENT BETWEEN THE CITY OF SOUTH PASADENA AND THE SOUTH PASADENA TOURNAMENT OF ROSES ASSOCIATION FOR A PROPOSED GROUND LEASE OF CITY PROPERTY LOCATED AT 435 SOUTH FAIR OAKS AVENUE Recommendation It is recommended that the City Council: South Pasadena Tournament of Roses Association ("SPTORA"), outlining the proposed terms for a ground lease of the City-owned property at 435 South Fair Oaks Avenue; and

11. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO A TASK ORDER WITH EGIS, FORMERLY KOA CORPORATION, A LOCHNER COMPANY, FOR ADDITIONAL ENGINEERING DESIGN SERVICES FOR THE INDIANA AVENUE RECONSTRUCTION PROJECT, INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT BY $384,640, FOR A NEW TOTAL CONTRACT AMOUNT OF $917,199 AND ADOPTION OF RESOLUTION NO. 8025 AMENDING THE FISCAL YEAR 2026-2027 CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE AMENDMENT Recommendation It is recommended that the City Council:

12. CONSIDERATION OF APPROVAL OF A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CIVICPLUS, LLC FOR RECREATION MANAGEMENT SOFTWARE Recommendation 4 It is recommended that the City Council:

13. CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE FILING OF THE NOTICE OF COMPLETION FOR THE WAR MEMORIAL AUDIO-VISUAL SYSTEM UPGRADE PROJECT Recommendation It is recommended that the City Council:

14. CONSIDERATION OF A POLICY FOR USE OF MEMORANDA OF UNDERSTANDING AND PARTNERSHIP AGREEMENTS FOR THE USE OF CITY FACILITIES, INCLUDING PARKS, PROGRAMS AND PUBLIC SPACES Recommendation It is recommended that the City Council: 1. Review and provide feedback on the proposed Policy for Use of Memoranda of Understanding and Partnership Agreements (“Policy”); and 2. Consider approval of the Policy to provide staff with a consistent framework for evaluating future partnership arrangements with outside organizations.

15. CONSIDERATION TO DISCUSS THE SOUTH PASADENA POLICE DEPARTMENT’S EVALUATION OF PROSPECTIVE VENDORS PROVIDING AUTOMATED LICENSE PLATE READER (ALPR) TECHNOLOGY AND PROVIDE DIRECTION REGARDING VENDOR SELECTION AND CONTRACT NEGOTIATIONS Recommendation It is recommended that the City Council review and discuss the South Pasadena Police Department’s (SPPD) evaluation and analysis of prospective vendors offering Automated License Plate Reader (ALPR) technology and provide direction regarding vendor selection.

18. CITY MANAGER COMMUNICATIONS

4. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $2,795,131.36; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,422,323.14; ONLINE PAYMENTS IN THE AMOUNT OF $28,493.11; VOIDS IN THE AMOUNT OF ($0) Recommendation It is recommended that the City Council approve the Warrants as presented.

5. CONSIDERATION OF ADOPTION OF RESOLUTION NO. 8024 APPOINTING THE NOMINATED CANDIDATE FOR CITY COUNCIL DISTRICT 5 TO A FULL FOUR-YEAR TERM AND THE NOMINATED CANDIDATE FOR CITY TREASURER TO A FULL FOUR-YEAR TERM, AND CANCELLING THE NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION FOR CITY COUNCIL DISTRICT 5 AND CITY TREASURER PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10229. Recommendation It is recommended that the City Council adopt Resolution No. 8024 appointing the nominated candidate for City Council District 5 to a full four-year term and the nominated candidate for City Treasurer to a full four-year term, and cancel the November 3, 2026 General Municipal Election for City Council District 5 and City Treasurer pursuant to California Elections Code section 10229.

6. CONSIDERATION OF APPROVAL OF AMENDMENT 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH OPENGOV, INC. TO ADD SIGNAL AND WASTEWATER COLLECTION ASSET DOMAINS TO ENTERPRISE ASSET MANAGEMENT SERVICES Recommendation It is recommended that the City Council: 1. Approve Amendment 2 to the Professional Services Agreement between the City and OpenGov, Inc., in the form approved by the City Attorney that adds the Signals and Wastewater Collection asset domains to the City's Enterprise Asset Management scope of services and increasing the Agreement's Maximum Amount from $831,711.30 to $926,264.56; and 2. Authorize the City Manager to execute all related documents.

7. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR VIDEO PRODUCTION SERVICES WITH STUDIO SPECTRUM, INC. FOR A THREE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $90,000 EACH YEAR Recommendation It is recommended that the City Council approve the proposed Professional Services Agreement with Studio Spectrum, Inc., for a term ending June 30, 2029, for video production services.

8. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICE AGREEMENT WITH ARROYO BACKGROUND INVESTIGATIONS FOR 3 YEARS WITH AN OPTION TO EXTEND FOR 2 ADDITIONAL YEARS IN AN AMOUNT NOT TO EXCEED $150,000.00 FOR THE POLICE DEPARTMENT’S PRE-EMPLOYMENT BACKGROUND INVESTIGATIONS Recommendation It is recommended that the City Council consider approval of a three-year professional services agreement with Arroyo Background Investigations for pre-employment background investigation services for the South Pasadena Police Department, with an option to extend for 2 additional years and for a cumulative amount not to exceed $150,000.00. 3

9. RECEIVE THE ANNUAL STATUS REPORT ON ACTIVE MILLS ACT CONTRACTS AND ACCEPT THE UPDATED 10-YEAR WORK PLANS AND CONTINUE RENEWAL OF FIVE ELIGIBLE MILLS ACT CONTRACTS Recommendation It is recommended that the City Council: 1. Receive and file the report; and 2. Accept the updated 10-year work plans for the five contracts in Group 1 and continue renewal of those contracts.