Upland — 2024-08-12

a. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (2\nCASES)\nParagraph (1) of Subdivision (d) of Section 54956.9\nName of Cases: Aqueous Film-Forming Foams Product Liability Litigation, Master Docket No.\n2:18-mn-2873-RMG; City of Camden, et al. v. BASF Corporation, Civil Action No.: 2:24-cv-\n03174-RMG; City of Camden et. al. v. Tyco Fire Products LP, Civil Action No.: 2-24-cv-02321-\nRMG

b. DESIGNATION OF VOTING DELEGATE FOR THE ANNUAL LEAGUE OF CALIFORNIA\nCITIES CONFERENCE\nCEQA: Not a Project.\nRecommended Action:\nAppoint Mayor Velto as the voting delegate and Mayor Pro Tem Breitling as the alternate\nvoting delegate to represent the City of Upland at the League of California Cities General\nAssembly Meeting on October 18, 2024. (Staff Person: Keri Johnson)

c. CONSIDER APPROVAL OF SIDE LETTER BETWEEN CITY AND UPLAND MID-\nMANAGEMENT EMPLOYEES’ ASSOCIATION FOR REVISIONS TO CERTIFICATION\nTRAINING PAY ARTICLE\nCEQA: Not a Project\nRecommended Action:\nApprove the side letter agreement between the City and the Upland Mid-Management\nEmployees’ Association (UMMEA) for revisions to the certification training pay article. (Staff\nPerson: Stephen Parker)

d. CONSIDER APPROVAL OF JULY 2024 WARRANT AND PAYROLL REGISTERS\nCEQA: Not a Project.\nRecommended Action:\nApprove the July 2024 warrant registers (check numbers 48710-49307 and direct\ndisbursements totaling $23,243,203.31) and payroll registers totaling $1,868,175.07 (check\nnumbers 163946-163962 and electronic fund transfers 48884-49445). (Staff Person: Stephen\nParker)

e. CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR MANAGED\nPRINT SERVICES\nCEQA: Not a Project.\nRecommended Action:\nApprove a multi-year contract with Sharp Inc. to provide city-wide multifunctional printer (MFP)\nequipment and managed print services (MPS) and authorize the City Manager to execute a\nlease agreement. (Staff Person: Stephen Parker)

f. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH ATLAS\nPLANNING SOLUTIONS FOR LOCAL HAZARD MITIGATION PLAN (LHMP) CONSULTING\nSERVICES\nCEQA: Not a Project\nRecommended Action:\nApprove a Professional Services Agreement with Atlas Planning Solutions for assistance in\nupdating the City’s Local Hazard Mitigation Plan (LHMP); and authorize the City Manager to\nexecute the agreement. (Staff Person: Stephen Parker)

g. CONSIDER APPROVAL OF FY 2024/25 BLANKET PURCHASE ORDERS FOR PUBLIC\nWORKS UTILITIES DIVISION\nCEQA: Not a Project\nRecommended Action:\nApprove purchase orders for Fiscal Year 2024/25 with various vendors for the Public Works\nUtilities Division. (Staff Person: Chris Alanis)

h. CONSIDER APPROVAL OF A MAINTENANCE SERVICES CONTRACT FOR ON-CALL\nCONCRETE PAVEMENT SERVICES.\nCEQA:\nDetermined to be categorically exempt from further environmental review pursuant to Section\n15301 (c) (Existing Facilities), of the CEQA guidelines.\nRecommended Action:\nApprove a Maintenance Services Agreement with T.S.R. Concrete & Inspection, Inc. for an On-\nCall Concrete Pavement Repairs and authorize the City Manager to execute the agreement.\n(Staff Person: Chris Alanis)

i. CONSIDER ADOPTING RESOLUTIONS APPROVING MEASURE I CAPITAL\nIMPROVEMENT PLANS AND CAPITAL PROJECT NEEDS ANALYSIS\nCEQA: Categorically Exempt pursuant to CEQA Guidelines Section 15301 Class 1 (Existing\nFacilities) and Section 15302 Class 2 (Replacement or Reconstruction).\nRecommended Action:\nAdopt a Resolution approving the Measure I Five-Year Capital Improvement Plan for Fiscal\nYears 2024/2025 through 2028/2029, and adopt a Resolution approving the Measure I Five-\nYear Capital Project Needs Analysis for Fiscal Years 2025/2026 through 2029/2030. (Staff\nPerson: Chris Alanis)

j. CONSIDER AN AWARD OF BID FOR THE 11TH STREET FLASHING SIGNAL BEACON &\nALLEY IMPROVEMENTS (BID No. 2024-05)\nCEQA: Determined to be categorically exempt pursuant to Section 15301(c) (Existing\nFacilities), of the CEQA guidelines.\nRecommended Action:\nApprove the Plans and Specifications for the 11 th Street Flashing Signal Beacon & Alley\nImprovements Project; award the construction contract to Gentry General Engineering, Inc. in\nthe amount of $254,330; and authorize a construction contingency in the amount of $40,670,\nfor a total amount of $295,000. (Staff Person: Chris Alanis)

k. CONSIDER AN AWARD OF BID FOR CITYWIDE SLURRY SEALS (BID NO. 2024-06)\nCEQA: Determined to be categorically exempt pursuant to Section 15301(c) (Existing\nFacilities), of the CEQA guidelines.\nRecommended Action:\nApprove the Specifications for the Citywide Slurry Seals Project; award the construction\ncontract to Pavement Coatings Co. in the amount of $538,904.68; authorize a construction\ncontingency in the amount of $56,095.32, for a total amount of $595,000. (Staff Person: Chris\nAlanis)

l. CONSIDER ACCEPTING THE NOTICE OF COMPLETION FOR LANDFILL GAS\nTREATMENT SYSTEM UPGRADE\nCEQA: Determined to be Categorically Exempt pursuant to Section 15301 (Existing Facilities)\nof the CEQA guidelines.\nRecommended Action:\nAccept the work; authorize the City Manager or designee to record the Notice of Completion;\nand reduce the Faithful Performance Bond to 10% for the Landfill Gas Treatment System\nUpgrade Project. (Staff Person: Chris Alanis)

m. CONSIDER ACCEPTING THE NOTICE OF COMPLETION FOR PARKING LOT & ALLEY\nREHABILITATION, EAST OF 1ST AVE, NORTH OF “A” STREET\nCEQA: Determined to be categorically exempt from further environmental review pursuant to\nSection 15301(c).\nRecommended Action:\nAccept the work; authorize the City Manager or designee to record the Notice of Completion;\nand reduce the Faithful Performance Bond to 10% for the Parking Lot & Alley Rehabilitation\nEast of First Avenue, North of “A” Street. (Staff Person: Chris Alanis)

n. CONSIDER APPROVAL OF AGREEMENTS FOR ON-CALL SERVICES FOR THE PUBLIC\nWORKS ENGINEERING AND CAPITAL IMPROVEMENT PROGRAM DIVISIONS\nCEQA: Not a Project\nRecommended Action:\nApprove six (6) professional services agreements for on-call services for the Public Works\nEngineering and Capital Improvement Program Divisions, authorize the City Manager to\nexecute the agreements; and approve the associated budget amendments. (Staff Person:\nChris Alanis)

o. CONSIDER APPROVAL OF A PURCHASE ORDER WITH LOWES FOR FISCAL YEAR\n2024/25\nCEQA: Not a Project.\nRecommended Action:\nApprove a blanket purchase order for Lowes Home Improvement in the amount of $76,000.\n(Staff Person: Chris Alanis)

p. CONSIDER APPROVAL OF THE FIRST AMENDMENT TO THE AMENDED AND RESTATED\nAGREEMENT BETWEEN THE CITY OF UPLAND AND BURRTEC WASTE INDUSTRIES,\nINC.\nCEQA: Not a Project.\nRecommended Action:\nApprove the First Amendment to the Amended and Restated Agreement between the City of\nUpland and Burrtec Waste Industries, Inc. for waste management services, and authorize the\nCity Manager to execute the amendment and any related documents on behalf of the City.\n(Staff Person: Chris Alanis)

q. CONSIDER ADOPTING A RESOLUTION APPROVING AN UNDERGROUNDING IN LIEU\nFEE FOR ADMINISTRATIVE USE PERMIT NO. 23-0005, LOCATED AT 950 MONTE VISTA\nAVENUE\nCEQA: Not a project\nRecommended Action:\nAdopt a Resolution approving a cash in lieu fee in satisfaction of Condition 40.13 of\nAdministrative Use Permit No. 23-05 and Development Plan Review No. DPR-23-01 for the\nDevelopment of a drive-thru carwash facility located at 950 Monte Vista Avenue (APN: 1007-\n021-11). (Staff Person: Robert Dalquest)

r. CONSIDER ACCEPTANCE OF BOARD OF SUPERVISORS DISCRETIONARY FUND\nALLOCATION FROM SUPERVISORS ARMENDAREZ AND HAGMAN FOR FOOTHILL\nBOULEVARD\nCEQA: Not a Project\nRecommended Action:\nAccept $4,000,000 in funding from the County of San Bernardino through Supervisors\nArmendarez’s and Hagman’s allocations of the Board of Supervisors Discretionary Fund –\nDistrict Specific Priorities Program for a rehabilitation of Foothill Boulevard from Benson\nAvenue to Redding Way, and authorize the City Manager to execute the agreement. (Staff\nPerson: Stephen Parker)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.