Upland — 2025-01-27

a. DISCUSSION REGARDING CITY COMMITTEES APPOINTED TO ADVISE THE COUNCIL\nCEQA: Not a Project.\nRecommended Action:\nDiscuss City committees appointed to advise the City Council and direct staff to bring back a\nResolution reflecting any recommended changes for consideration at a subsequent Council\nmeeting. (Staff Person: Michael Blay)

b. UPDATE ON THE DRAFT REGIONAL NATIONAL POLLUTANT DISCHARGE ELIMINATION\nSYSTEM PERMIT NEGOTIATION\nCEQA: Not a Project.\nRecommended Action:\nReceive and file the presentation on the Tentative National Pollutant Discharge Elimination\nSystem (NPDES) Permit for the Counties of Orange, Riverside, and San Bernardino Related to\nSanta Ana Regional Water Quality Control Board Tentative Order No. R8-2024-0001. (Staff\nPerson: Chris Alanis)

a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS\nCalifornia Government Code Section 54956.8\nProperty: Assessor Parcel Number: 2525 E. Riverside Drive, Ontario, CA (Whispering Lakes\nGolf Course) and 2200 E Philadelphia Street, Ontario, CA (Ontario Soccer Park) (0113-281-13\nand 0113-281-15\nCity Negotiators: City Manager Michael Blay\nNegotiating Party: City of Ontario\nUnder Negotiation: Price and terms of payment

b. CONSIDER RATIFYING AN APPOINTMENT TO THE PUBLIC WORKS COMMITTEE\nCEQA: Not a Project.\nRecommended Action:\nRatify the appointment of Michael Miller to the Public Works Committee, term to expire in\nDecember 2026. (Staff Person: Keri Johnson)

c. CONSIDER RATIFYING AN APPOINTMENT TO THE LIBRARY BOARD OF TRUSTEES\nCEQA: Not a Project.\nRecommended Action:\nRatify the Mayor’s appointment of Jessica Tancredi to the Library Board, term to expire June\n30, 2026. (Staff Person: Keri Johnson)

d. DESIGNATION OF A DELEGATE TO REPRESENT THE CITY AT THE SOUTHERN\nCALIFORNIA ASSOCIATION OF GOVERNMENTS GENERAL ASSEMBLY MEETING\nCEQA: Not a Project.\nRecommended Action:\nAppoint Councilmember James Breitling as the delegate to represent the City of Upland at the\nSouthern California Association of Governments (SCAG) General Assembly meeting on May 1,\n2025. (Staff Person: Keri Johnson)

e. TREASURER’S REPORT DECEMBER 2024\nCEQA: Not a Project.\nRecommended Action:\nReceive and file the December 2024 Treasurer’s Report. (Staff Person: Stephen Parker)

f. CONSIDER APPROVAL OF DECEMBER WARRANT AND PAYROLL REGISTERS\nCEQA: Not a Project\nRecommended Action:\nApprove the December warrant registers (check numbers 50905 – 51280 and direct\ndisbursements totaling $9,367,264.93) and payroll registers totaling $1,966,287.76 (check\nnumbers 164048 - 164062 and electronic fund transfers 51977 – 52547). (Staff Person:\nStephen Parker)

g. CONSIDER ADOPTING A RESOLUTION TO EXECUTE AND FILE APPLICATION FOR\nEMERGENCY FINANCIAL ASSISTANCE AND GRANT PROGRAMS WITH CALOES\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution to execute an application on behalf of the City of Upland and to file it with\nthe California Governor’s Office of Emergency Services. (Staff Person: Stephen Parker)

h. CONSIDER APPROVAL OF AN ENCROACHMENT LICENSE AGREEMENT FOR\nCUP 99-03 (WALGREENS), LOCATED AT 1241 WEST FOOTHILL BOULEVARD\nCEQA: Not a Project.\nRecommended Action:\nApprove the Encroachment License Agreement for Conditional Use Permit 99-03 located at\n1241 W. Foothill Boulevard; and authorize the City Manager, or his designee, to execute the\nagreement. (Staff Person: Robert Dalquest)

i. CONSIDER ADOPTING A RESOLUTION ESTABLISHING CITYWIDE SPEED LIMITS AND\nRECEIVE AND FILE THE CITYWIDE ENGINEERING AND TRAFFIC SPEED SURVEY\nCEQA: Not a Project.\nRecommended Action:\nReceive and file the 2024 Citywide Engineering and Traffic Speed Survey and adopt a\nResolution establishing citywide speed limits covering 57 road segments. (Staff Person: Robert\nDalquest)

j. CONSIDER APPROVAL OF ELECTRIC BILL AGREEMENT BETWEEN SAN BERNARDINO\nCOUNTY FIRE PROTECTION DISTRICT AND THE CITY OF UPLAND\nCEQA: Not a project.\nRecommended Action:\nApprove the Electric Bill Agreement for Fire Station 163 between the San Bernardino County\nFire Protection District and the City of Upland; and authorize the City Manager to execute the\nAgreement. (Staff Person: Chris Alanis)

k. CONSIDER APPROVAL OF FIRST AMENDMENT TO PROFESSIONAL SERVICES\nAGREEMENT AND A PURCHASE ORDER INCREASE FOR ELIZABETH DALEY PROJECT\nMANAGEMENT\nCEQA: Not a Project\nRecommended Action:\nApprove the First Amendment to the professional services agreement with Elizabeth Daley for\nproject management services and approve a corresponding purchase order increase; and\nauthorize the City Manager to execute the amendment. (Staff Person: Chris Alanis)

l. CONSIDER APPROVAL OF AN INCREASE TO THE PURCHASE ORDER WITH KSM\nELECTRIC IN THE AMOUNT OF $23,000\nCEQA: Categorically exempt from further environmental review pursuant to Section 15301(c),\nof the CEQA guidelines. The City filed the Notice of Exemption with the County of San\nBernardino on October 30, 2024.\nRecommended Action:\nApprove a $23,000 increase to Purchase Order No. 20250096, for a total purchase order\namount of $53,000, to pay for additional electrical services for Water Facility Improvements.\n(Staff Person: Chris Alanis)

m. CONSIDER ACCEPTING THE NOTICE OF COMPLETION FOR ARROW HIGHWAY\nPAVEMENT REHABILITATION AND UTILITY\nCEQA: Categorically exempt pursuant to Section 15301(c) (Existing Facilities), of the CEQA\nguidelines. The City filed the Notice of Exemption on October 4, 2022.\nRecommended Action:\nAccept the work; authorize the City Manager or designee to record the Notice of Completion;\nand reduce the Faithful Performance Bond to 10% for the Arrow Highway Pavement\nRehabilitation and Utility Improvements Project. (Staff Person: Chris Alanis)

n. CONSIDER AWARD OF BID FOR PROJECT NO. 92105, 92106 & 92107, RESERVOIR R-10,\nR-11, R-12A & R-13A OVERFLOW AIR GAP INSTALLATION PROJECT (BID NO. 2024-14)\nCEQA: Categorically Exempt from further environmental review pursuant to Section 15301(c).\nThe City filed the Notice of Exemption with the County of San Bernardino on January 15, 2025.\nRecommended Action:\nApprove the plans and specifications for Project No. 92105, 92106 & 92107, Reservoir R-10,\nR-11, R-12A & R-13A Overflow Air Gap Installation; award a construction contract to RE\nChaffee Construction, Inc. in the amount of $126,950 (Base bid amount plus additive item #4),\napprove a construction contingency in the amount of $33,050 for a total amount of $160,000;\nand authorize the City Manager to execute the agreement and any future amendments within\nthe City Manager’s authority. (Staff Person: Chris Alanis)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.

b. PUBLIC WORKS COMMITTEE MEETING, JANUARY 14, 2025\nThe Committee Chairperson will report on the meeting. This is an information item only.