Upland — 2025-02-10

a. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION\n(Paragraph (1) of subdivision (d) of California Government Code Section 54956.9)\nCase Name: John Doe V. City of Upland\nSan Bernardino County Superior Court of California Case No. CIVSB2220905

b. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nCalifornia Government Code Section 54956.9 (d)(2) - 1 or more potential cases

b. CONSIDER ADOPTING A RESOLUTION AMENDING THE POLICIES AND PROCEDURES\nRELATIVE TO CITY COMMITTEES APPOINTED TO ADVISE THE COUNCIL\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution amending the policies and procedures relative to the establishment and\noperation of commissions, committees, boards, and authorities appointed to advise the\nCouncil. (Staff Person: Keri Johnson)

c. ANNUAL COMPREHENSIVE FINANCIAL REPORT AND RELATED REPORTS FOR THE\nFISCAL YEAR ENDED JUNE 30, 2024\nCEQA: Not a Project.\nRecommended Action:\nReceive and file the Annual Comprehensive Financial Report (ACFR), the Auditor’s\nCommunication with Those Charged with Governance, the Auditor’s Report on Internal Control\nover Financial Reporting and Compliance and Other Matters, and the Independent\nAccountants’ Report of Agreed-Upon Procedures Applied to Appropriations Limit Worksheets\nfor the Fiscal Year ended June 30, 2024. (Staff Person: Stephen Parker)

d. CONSIDER ADOPTING A RESOLUTION OPPOSING THE SOUTH COAST AIR QUALITY\nDISTRICT PROPOSED RULES 1111 AND 1121\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution Opposing South Coast Air Quality Management District Proposed Rules\n1111 (Reduction of NOx Emissions from Natural Gas-Fired Furnaces) and 1121 (Reduction of\nNOx Emissions from Small Natural Gas-Fired Water Heaters) due to potential financial impacts\non homeowners, renters, and businesses. (Staff Person: Michael Blay)

e. CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR THE\nPREPARATION OF A WATER AND RECYCLED WATER RATE STUDY\nCEQA: Not a Project.\nRecommended Action:\nApprove a professional services agreement with Raftelis Financial Consultants Inc. in the\namount of $100,120 for the preparation of the 2025 Water and Recycled Water Rate Study;\nand authorize the City Manager to execute the agreement. (Staff Person: Chris Alanis)

f. CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR THE\nPREPARATION OF A WASTEWATER RATE STUDY\nCEQA: Not a Project.\nRecommended Action:\nApprove a professional services agreement to Raftelis Financial Consultants, Inc. in the\namount of $58,520 for the preparation of a comprehensive wastewater rate study; and\nauthorize the City Manager to execute the agreement. (Staff Person: Chris Alanis)

g. CONSIDER APPROVAL TO SET A HEARING FOR ANNUAL PARCEL FEES TO BE PLACED\nON THE SAN BERNARDINO COUNTY TAX ROLL AND AUTHORIZATION TO MAIL\nNOTIFICATION POSTCARDS\nCEQA: Not a Project.\nRecommended Action:\nApprove setting a Public Hearing on May 12, 2025, to place all parcel fees for Wastewater\n(Sewer), Solid Waste (Trash), and Storm Drain on the property tax roll for billing and authorize\nstaff to mail notification postcards to affected property owners 45 days in advance of the public\nhearing. Placing the fees on the tax roll is an administrative function only. These actions do not\nincrease or alter the current billing amounts. (Staff Person: Chris Alanis)

h. CONSIDER SETTING A PUBLIC HEARING DATE AND AUTHORIZE MAILING OF\nPROPOSITION 218 NOTICES FOR ESTABLISHMENT OF A SOLID WASTE FRANCHISE\nFEE\nCEQA: Not a Project.\nRecommended Action:\nApprove setting a Public Hearing on April 28, 2025, for the Solid Waste Enterprise Program\nrate adjustments; and authorize staff to mail Proposition 218 notices to all affected property\nowners at least 45 days prior to the public hearing to inform them of the proposed rate\nadjustments. These recommendations do not alter the solid waste rates. This portion of the\n218 administrative process allows a full discussion and presentation at the public hearing.\n(Staff Person: Chris Alanis)

i. CONSIDER APPROVING THE NOTICE OF COMPLETION FOR THE POLICE\nDEPARTMENT’S MEN’S & WOMEN’S LOCKER REPLACEMENT PROJECT\nCEQA: Determined to be categorically exempt from further environmental review pursuant to\nSection 15301(c).\nRecommended Action:\nApprove the work; authorize the City Manager or his designee to record the Notice of\nCompletion; and reduce the Faithful Performance Bond to 10% for the Police Department’s\n(PD) Men’s & Women’s Locker Replacement Project. (Staff Person: Chris Alanis)

j. CONSIDER APPROVING THE NOTICE OF COMPLETION FOR THE BALDY VIEW DOG\nPARK IMPROVEMENT PROJECT\nCEQA: Determined to be categorically exempt from further environmental review pursuant to\nSection 15301(c) (Existing Facilities), of the CEQA guidelines.\nRecommended Action:\nApprove the work; authorize the City Manager or designee to record the Notice of Completion;\nand reduce the Faithful Performance Bond to 10% for the Baldy View Dog Park Project. (Staff\nPerson: Chris Alanis)

k. CONSIDER APPROVAL OF CHANGE ORDER NO. 1 FOR PROJECT NO. 82350\nUPLAND PUBLIC LIBRARY-HVAC REPLACEMENT PROJECT (BID NO. 2024-10)\nCEQA: Determined to be categorically exempt from further environmental review pursuant to\nSection 15301 (Existing Facilities) of the CEQA guidelines.\nRecommended Action:\nApprove Change Order No. 1 for Project No. 82350, Upland Public Library-HVAC Replacement\nProject with Eco Green Vision, LLC., in the amount of $80,000. (Staff Person: Chris Alanis)

l. CONSIDER APPROVAL OF A BUDGET ADJUSTMENT FOR STAFF AUGMENTATION\nCEQA: Not a Project.\nRecommended Action:\nApprove a net zero budget adjustment in the amount of $132,654 for staff augmentation and\nauthorize the City Manager to execute the budget amendment. (Staff Person: Robert Dalquest)

m. CONSIDER APPROVAL TO REAPPROPRIATE $8,030 IN AMERICAN RESCUE PLAN ACT\nFUNDS FOR THE SANTA FE DEPOT BUILDING PATIO ROOF PROJECT\nCEQA: Not a Project.\nRecommended Action:\nReappropriate $8,030 of unused American Rescue Plan Act funds for the Santa Fe Depot\nPatio Roof Project from the following completed projects: 1) $100 from the Downtown Small\nBusiness Rehab Program; 2) $4,787.62 from the Micro-Retail Resiliency Program; 3)\n$2.127.11 from the Small Business Rental Assistance Program; and 4) $1,015.27 from the\nDowntown Parklets Project; and adopt a Resolution approving an interdepartmental\nMemorandum of Understanding between the City Manager’s Office and the Development\nServices Department to obligate American Rescue Plan Act funds in the total amount of $8,030\ntowards the Santa Fe Depot Patio Roof Project. (Staff Person: Robert Dalquest)

n. CONSIDER ADOPTING A RESOLUTION FOR THE 2025 WEED ABATEMENT PROGRAM\nCEQA: Not a Project.\nRecommended Action:\nAdopt a Resolution declaring unmaintained weeds, grasses, vegetation, and dead or dying\ncombustible debris a public nuisance and authorize staff to begin the 2025 Annual Weed\nAbatement Program. (Staff Person: Robert Dalquest)

o. CONSIDER APPROVAL OF A 2024 MILLS ACT CONTRACT FOR AN HISTORIC\nPROPERTY LOCATED AT 506 N. EIGHTH AVENUE\nCEQA: Determined to be Exempt pursuant to Section 15061(b)(3)\nRecommended Action:\nApprove the Mills Act contract for one historic property located at 506 N. Eighth Avenue and\nauthorize the City Manager to execute the documents. (Staff Person: Robert Dalquest)

p. CONSIDER APPROVAL OF A FIRST AMENDMENT TO THE LEASE AGREEMENT WITH\nTESLA INC. FOR CITY OWNED SITE LOCATED AT THE CORNER OF 15TH STREET AND\n6TH AVENUE\nCEQA: Determine to be Exempt.\nRecommended Action:\nApprove the First Amendment to the Lease Agreement between the City of Upland and Tesla\nInc. for a 35,000 square foot area within a City-owned site that is 4.31 acres in size located at\nthe northwest corner of 15 th Street and 6th Avenue (APN: 1045-081-40 & 55); authorize the City\nManager to execute the First Amendment to the Lease; and determine that the First\nAmendment to the Lease is exempt from the California Environmental Quality Act (CEQA)\npursuant to Guidelines Section 15061(B)(3) and 15311; and direct staff to file a Notice of\nExemption pursuant to the California Environmental Quality Act. (Staff Person: Robert\nDalquest)

a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.