Upland — 2025-05-27

a.\nAPPROVAL OF MINUTES\nRecommended Action:\nApprove the Regular Meeting Minutes of May 12, 2025 and the Special Meeting Minutes of\nMay 19, 2025. (Staff Person: Keri Johnson)

b.\n2ND READING AND ADOPTION OF ORDINANCE NO. 1996 ESTABLISHING AN\nENTERTAINMENT ZONE IN DOWNTOWN UPLAND\nCEQA: Determine to be exempt.\nRecommended Action:\nHold 2nd reading by title only, waive further reading and adopt Ordinance No. 1996 adding\nChapter 9.18 to the Upland Municipal Code relating to the establishment of an Entertainment\nZone in Downtown Upland pursuant to Senate Bill 969, and determine the Ordinance is\nCategorically Exempt from the California Environmental Quality Act (CEQA) pursuant to\nSection 15301 of the CEQA Guidelines. (Staff Person: Robert Dalquest)

c.\nCONSIDER APPROVAL OF APRIL WARRANT AND PAYROLL REGISTERS\nCEQA: Not a Project.\nRecommended Action:\nApprove the April warrant registers totaling $12,254,232.75 (check numbers 52428 - 52851\nand direct disbursements) and payroll registers totaling $1,919,203.53 (check numbers 164169\n– 164178 and electronic fund transfers 54255 - 54822). (Staff Person: Stephen Parker)

d.\nCONSIDER AUTHORIZING THE TRANSFER OF UNCLAIMED FUNDS TO THE GENERAL\nFUND\nCEQA: Not a Project.\nRecommended Action:\nAuthorize the transfer of $13,287.98 in unclaimed funds to the General Fund. (Staff Person:\nStephen Parker)

e.\nCONSIDER APPROVAL OF THE FIRST AMENDMENT TO THE AGREEMENT WITH HDL\nCOMPANIES FOR CONTRACT BUSINESS LICENSE SERVICES\nCEQA: Not a Project\nRecommended Action:\nApprove the First Amendment to the Agreement with HdL Companies for contract business\nlicense services through June 30, 2026 with one remaining mutual one-year additional terms\nand a not-to-exceed amount of $395,000; and authorize the City Manager to execute the First\nAmendment. (Staff Person: Stephen Parker)

f.\nCONSIDER APPROVAL OF TWO PROFESSIONAL SERVICES AGREEMENTS WITH\nWILLDAN FINANCIAL SERVICES\nCEQA: Not a Project.\nRecommended Action:\nApprove the Professional Services Agreements with Willdan Financial Services for financial\nservices related to debt issuances in an amount not-to-exceed $50,000 and annual Community\nFacilities District administration in an amount not-to-exceed $85,000; and authorize the City\nManager to execute the three-year term Agreements. (Staff Person: Stephen Parker)

g.\nTREASURER’S REPORT APRIL 2025\nCEQA: Not a Project.\nRecommended Action:\nReceive and file the April 2025 Treasurer’s Report. (Staff Person: Stephen Parker)

h.\nCONSIDER APPROVAL OF GARAGE AUTOBODY PURCHASE ORDER IN THE AMOUNT\nOF $70,000\nCEQA: Not a project.\nRecommended Action:\nApprove the purchase order for Garage Autobody for the body repairs and paint of Police\nDepartment patrol units in the amount of $70,000. (Staff Person: Damien Arrula)

i.\nCONSIDER ACCEPTING THE NOTICE OF COMPLETION FOR RESERVOIR 7, 12, AND 13\nOVERFLOW AIR GAP INSTALLATION\nCEQA: Categorically Exempt from further environmental review pursuant to Section 15301(c)\nof the CEQA guidelines.\nRecommended Action:\nApprove the work for Project No. 92102, 92106, and 92107; authorize the City Manager or\ndesignee to record the Notice of Completion; and reduce the Faithful Performance Bond to\n10% for the Reservoir 7, 12, and 13 Overflow Air Gap Installation Project. (Staff Person:\nDamien Arrula)

j.\nCONSIDER APPROVING A FUNDING AGREEMENT WITH SBCTA FOR THE\nPREPARATION OF CONSTRUCTION PLANS FOR THE DOWNTOWN UPLAND PARKING\nSTRUCTURE\nCEQA: Exempt from review under the California Environmental Quality Act ("CEQA") pursuant\nto §15061(b)(3) of the CEQA Guidelines.\nRecommended Action:\nApprove the Funding Agreement with the San Bernardino County Transportation Authority to\nassist in funding the preparation of construction plans for the Downtown Upland parking\nstructure for a not-to-exceed amount of $500,000. (Staff Person: Robert Dalquest)

k.\nCONSIDER APPROVAL OF THE ANNUAL MILITARY EQUIPMENT REPORT\nCEQA: Not a Project.\nRecommended Action:\nReview Ordinance No. 1960 and approve the 2025 Annual Military equipment report regarding\nthe Police Department’s possession of military equipment per Assembly Bill 481. (Staff Person:\nMarcelo Blanco)

l.\nCONSIDER RATIFYING THE PROCUREMENT OF AXON FLEET 3 DASHBOARD CAMERA\nSYSTEMS AND APPROVE THE MASTER SERVICES AND PURCHASING AGREEMENT\nCEQA: Not a Project.\nRecommended Action:\nRatify the procurement of the Axon Fleet 3 dashboard camera/ALPR system and approve the\nMaster Services and Purchasing Agreement between Axon and the Upland Police Department\nfor the total amount of $343,337.62 for a five-year contract. (Staff Person: Marcelo Blanco)

m.\nCONSIDER RATIFYING THE PROCUREMENT OF AXON DRAFT ONE AI REPORT\nWRITING SYSTEM AND APPROVING THE MASTER SERVICES AND PURCHASING\nAGREEMENT\nCEQA: Not a Project\nRecommended Action:\nRatify the procurement of the Axon Draft One AI Report Writing System and approve the Axon\nMaster Services and Purchasing Agreement in the total amount of $283,583.70 for a 39-month\ncontract. (Staff Person: Marcelo Blanco)

a.\nCOUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR\nCONFERENCE ATTENDANCE\nCouncilmembers will provide oral reports on any meetings, trainings, or conferences they\nattended on behalf of the City. This item is for information only.

a.\nCONSIDERATION OF AN OMNIBUS ORDINANCE AMENDING VARIOUS SECTIONS OF\nTHE UPLAND MUNICIPAL CODE\nCEQA: Not a Project.\nRecommended Action:\nHold first reading by title only, waive further reading, and introduce an Ordinance amending\nvarious sections of the Upland Municipal Code as specified. (Staff Person: Keri Johnson)

a.\nCONSIDERATION OF AN OMNIBUS ORDINANCE AMENDING VARIOUS SECTIONS OF\nTHE UPLAND MUNICIPAL CODE\nCEQA: Not a Project.\nRecommended Action:\nHold first reading by title only, waive further reading, and introduce an Ordinance amending\nvarious sections of the Upland Municipal Code as specified. (Staff Person: Keri Johnson)

b.\n2ND READING AND ADOPTION OF ORDINANCE NO. 1996 ESTABLISHING AN\nENTERTAINMENT ZONE IN DOWNTOWN UPLAND\nCEQA: Determine to be exempt.\nRecommended Action:\nHold 2nd reading by title only, waive further reading and adopt Ordinance No. 1996 adding\nChapter 9.18 to the Upland Municipal Code relating to the establishment of an Entertainment\nZone in Downtown Upland pursuant to Senate Bill 969, and determine the Ordinance is\nCategorically Exempt from the California Environmental Quality Act (CEQA) pursuant to\nSection 15301 of the CEQA Guidelines. (Staff Person: Robert Dalquest)

c.\nCONSIDER APPROVAL OF APRIL WARRANT AND PAYROLL REGISTERS\nCEQA: Not a Project.\nRecommended Action:\nApprove the April warrant registers totaling $12,254,232.75 (check numbers 52428 - 52851\nand direct disbursements) and payroll registers totaling $1,919,203.53 (check numbers 164169\n– 164178 and electronic fund transfers 54255 - 54822). (Staff Person: Stephen Parker)

d.\nCONSIDER AUTHORIZING THE TRANSFER OF UNCLAIMED FUNDS TO THE GENERAL\nFUND\nCEQA: Not a Project.\nRecommended Action:\nAuthorize the transfer of $13,287.98 in unclaimed funds to the General Fund. (Staff Person:\nStephen Parker)

e.\nCONSIDER APPROVAL OF THE FIRST AMENDMENT TO THE AGREEMENT WITH HDL\nCOMPANIES FOR CONTRACT BUSINESS LICENSE SERVICES\nCEQA: Not a Project\nRecommended Action:\nApprove the First Amendment to the Agreement with HdL Companies for contract business\nlicense services through June 30, 2026 with one remaining mutual one-year additional terms\nand a not-to-exceed amount of $395,000; and authorize the City Manager to execute the First\nAmendment. (Staff Person: Stephen Parker)

f.\nCONSIDER APPROVAL OF TWO PROFESSIONAL SERVICES AGREEMENTS WITH\nWILLDAN FINANCIAL SERVICES\nCEQA: Not a Project.\nRecommended Action:\nApprove the Professional Services Agreements with Willdan Financial Services for financial\nservices related to debt issuances in an amount not-to-exceed $50,000 and annual Community\nFacilities District administration in an amount not-to-exceed $85,000; and authorize the City\nManager to execute the three-year term Agreements. (Staff Person: Stephen Parker)

g.\nTREASURER’S REPORT APRIL 2025\nCEQA: Not a Project.\nRecommended Action:\nReceive and file the April 2025 Treasurer’s Report. (Staff Person: Stephen Parker)

h.\nCONSIDER APPROVAL OF GARAGE AUTOBODY PURCHASE ORDER IN THE AMOUNT\nOF $70,000\nCEQA: Not a project.\nRecommended Action:\nApprove the purchase order for Garage Autobody for the body repairs and paint of Police\nDepartment patrol units in the amount of $70,000. (Staff Person: Damien Arrula)

i.\nCONSIDER ACCEPTING THE NOTICE OF COMPLETION FOR RESERVOIR 7, 12, AND 13\nOVERFLOW AIR GAP INSTALLATION\nCEQA: Categorically Exempt from further environmental review pursuant to Section 15301(c)\nof the CEQA guidelines.\nRecommended Action:\nApprove the work for Project No. 92102, 92106, and 92107; authorize the City Manager or\ndesignee to record the Notice of Completion; and reduce the Faithful Performance Bond to\n10% for the Reservoir 7, 12, and 13 Overflow Air Gap Installation Project. (Staff Person:\nDamien Arrula)

j.\nCONSIDER APPROVING A FUNDING AGREEMENT WITH SBCTA FOR THE\nPREPARATION OF CONSTRUCTION PLANS FOR THE DOWNTOWN UPLAND PARKING\nSTRUCTURE\nCEQA: Exempt from review under the California Environmental Quality Act ("CEQA") pursuant\nto §15061(b)(3) of the CEQA Guidelines.\nRecommended Action:\nApprove the Funding Agreement with the San Bernardino County Transportation Authority to\nassist in funding the preparation of construction plans for the Downtown Upland parking\nstructure for a not-to-exceed amount of $500,000. (Staff Person: Robert Dalquest)

k.\nCONSIDER APPROVAL OF THE ANNUAL MILITARY EQUIPMENT REPORT\nCEQA: Not a Project.\nRecommended Action:\nReview Ordinance No. 1960 and approve the 2025 Annual Military equipment report regarding\nthe Police Department’s possession of military equipment per Assembly Bill 481. (Staff Person:\nMarcelo Blanco)

l.\nCONSIDER RATIFYING THE PROCUREMENT OF AXON FLEET 3 DASHBOARD CAMERA\nSYSTEMS AND APPROVE THE MASTER SERVICES AND PURCHASING AGREEMENT\nCEQA: Not a Project.\nRecommended Action:\nRatify the procurement of the Axon Fleet 3 dashboard camera/ALPR system and approve the\nMaster Services and Purchasing Agreement between Axon and the Upland Police Department\nfor the total amount of $343,337.62 for a five-year contract. (Staff Person: Marcelo Blanco)

m.\nCONSIDER RATIFYING THE PROCUREMENT OF AXON DRAFT ONE AI REPORT\nWRITING SYSTEM AND APPROVING THE MASTER SERVICES AND PURCHASING\nAGREEMENT\nCEQA: Not a Project\nRecommended Action:\nRatify the procurement of the Axon Draft One AI Report Writing System and approve the Axon\nMaster Services and Purchasing Agreement in the total amount of $283,583.70 for a 39-month\ncontract. (Staff Person: Marcelo Blanco)