Vernon — 2023-06-20

1. Fiscal Year (FY) 2022-23 Docket II Scholarship Grants Awarded by Vernon\nCommUNITY Fund Grant Committee\nRecommendation:\nA. Receive and file the report on grants awarded by the Grant Committee for FY 2022-23\nDocket II; and\nB. Recognize the FY 2022-23 Docket II Scholarship Grant recipients for their outstanding\nacademic performance, personal achievement, community involvement, and leadership.

10. Police Department Activity Report\nRecommendation:\nReceive and file the April 2023 Police Department Activity Report.

11. Quarterly City Housing Report\nRecommendation:\nReceive and file the June 2023 Quarterly Housing Report.

12. Blanket Purchase Order with The Home Depot\nRecommendation:\nA. Authorize a Supplemental to Fiscal Year (FY) 2022-2023 Blanket Purchase Order with\nThe Home Depot for a total amount not-to-exceed $30,000;\nB. Find that the best interests of the City are served by a direct award of a Blanket Purchase\nOrder to The Home Depot, without a competitive selection process pursuant to Vernon\nMunicipal Code Section 3.32.110 (B)(2); and\nC. Approve the issuance of a Blanket Purchase Order with The Home Depot in an amount\nnot-to-exceed $189,250 to procure supplies for the Public Works Department and Vernon\nPublic Utilities for operational needs and special projects for FY 2023-2024.

13. Purchase Order with National Auto Fleet Group\nRecommendation:\nA. Approve and authorize the issuance of a Purchase Order with National Auto Fleet Group\n(NAFG) to purchase a Ford F-150 Lightning XLT and a Ford F-150 Lightning Pro for a total\namount not-to-exceed $135,440.88; and\nB. Authorize a contingency amount of ten percent (10%) or $13,544 should the purchase of a\ncomparable vehicle be necessary due to limited vehicle inventory, and grant authority to the\nCity Administrator to issue a Supplemental to the Purchase Order to NAFG for an amount up\nto the contingency amount.

14. Purchase Contract with Merrimac Energy Group to Procure Fuel\nRecommendation:\nApprove and authorize the issuance of a Purchase Contract with Merrimac Energy Group in\nan amount not-to-exceed $600,000 to procure fuel for Citywide fleet for Fiscal Year 2023-\n2024.

15. Services Agreement with EN Engineering, LLC\nRecommendation:\nApprove and authorize the City Administrator to execute a Services Agreement with EN\nEngineering LLC (EN Engineering), in substantially the same form as submitted, for Natural\nGas Operational and Compliance Support Services for a total amount not-to-exceed\n$185,000, for a one-year term, with an option to extend the Services Agreement up to a\nthree-year term.

16. Vernon Public Utilities 2023 Wildfire Mitigation Plan\nRecommendation:\nA. Find that the proposed action is exempt from the California Environmental Quality Act\n(CEQA), in accordance with CEQA Guidelines Section 15061(B)(3), the general rule that\nCEQA only applies to projects that may have a significant effect on the environment. This\naction receives and files an update to the City’s plan for the implementation of preventative\nstrategies and mitigation measures to minimize the risk of wildfires caused by electrical lines\nand equipment; this action does not authorize any construction activity or any disturbance of\nan environmental resource, and has no potential for causing a significant effect on the\nenvironment; and\nB. Approve the Vernon Public Utilities 2023 Wildfire Mitigation Plan.

17. Property and Casualty Insurance Placements for Fiscal Year 2023-24\nRecommendation:\nApprove and authorize the City Administrator to execute all related documents for the\nprocurement of necessary annual insurance coverage for Fiscal Year 2023-24, effective July\n1, 2023, to June 30, 2024, for a total amount not-to-exceed $4,965,500.

18. Utility Vehicle Purchase\nRecommendation:\nA. Find that the purchase of a utility vehicle for the Health Department is exempt from\ncompetitive bidding requirements pursuant to Vernon Municipal Code Section 3.32.070; and\nB. Approve and authorize the City Administrator to execute a purchase contract directly with\nan auto dealership that offers the lowest price for a 2023 Ford F-150 Lightning model and\nhas the vehicle currently available in its inventory at a price not-to-exceed $71,000.\nNEW BUSINESS

19. 2022 Military Equipment Use Policy Ordinance and Annual Report\nRecommendation:\nA. Review and approve the 2022 Military Equipment Annual Report; and\nB. Renew Ordinance No. 1282 approving the Police Department’s updated military\nequipment funding, acquisition, and use policy.

2. Employee Service Pin Awards\nRecommendation:\nRecognize May 2023 Employee Service Pin Award recipients.

20. Warehouse Special Parcel Tax Rate for Fiscal Year 2023-24\nRecommendation:\nA. Adopt Resolution No. 2023-14 determining the Warehouse Special Parcel Tax levied for\nFiscal Year (FY) 2023-24 pursuant to Municipal Code Section 3.20.010; and\nB. Approve and authorize the Director of Finance to execute an Agreement for Billing of\nDirect Assessments (Warehouse Special Parcel Tax) with the County of Los Angeles\nAuditor-Controller’s Office, in substantially the same form as submitted, for the collection and\ndistribution of the Warehouse Special Parcel Tax for FY 2023-24.

21. Public Safety Special Parcel Tax Rate for Fiscal Year 2023-24\nRecommendation:\nA. Adopt Resolution No. 2023-15 determining the Public Safety Special Parcel Tax levied for\nFiscal Year (FY) 2023-24, pursuant to Municipal Code Section 3.20.020; and\nB. Approve and authorize the Director of Finance to execute an Agreement for Billing Direct\nAssessments with the County of Los Angeles Auditor-Controller’s Office, in substantially the\nsame form as submitted, for the collection and distribution of the Public Safety Special Parcel\nTax for FY 2023-24.

22. Commission and Committee Appointments (Continued from June 6, 2023)\nRecommendation:\nAppoint one environmental representative to the Green Vernon Commission (GVC) (partial\nterm June 20, 2023 to June 30, 2024).\nORAL REPORTS

23. City Administrator Reports on Activities and Other Announcements

24. Council Reports on Activities (including AB 1234), Announcements, or Directives to\nStaff\nCLOSED SESSION

25. Conference with Legal Counsel – Anticipated Litigation\nSignificant Exposure to Litigation\nGovernment Code Section 54956.9(d)(2)\nNumber of potential cases: 1

26. Conference with Legal Counsel – Anticipated Litigation\nInitiation of Litigation\nGovernment Code Section 54956.9(d)(4)\nNumber of potential cases: 1\nCLOSED SESSION REPORT

3. Recognition of Outgoing City Commission and Committee Members\nRecommendation:\nRecognize outgoing Green Vernon Commissioner Ron Daerr and Vernon Housing\nCommissioner Steven Spanks for their dedicated service to the City of Vernon.

4. City Administrator Report\nRecommendation:\nReceive presentation on various topics including New Business Welcome, Sweetener\nProducts’ Centennial Anniversary, Exide Update, Legislative Engagement, International\nCouncil of Shopping Centers Conference, Special Olympics Law Enforcement Torch Run,\nResidential Mixed-Use Projects on the Horizon, and Community Events.\nCONSENT CALENDAR\nAll matters listed on the Consent Calendar are to be approved with one motion. Items may be\nremoved from the Consent Calendar for individual consideration. Removed items will be\nconsidered immediately following the Consent Calendar.

6. Claims Against the City\nRecommendation:\nReceive and file the claims submitted by Evelin Meza in the amount of $1,857.15 and\nNorissa Alberta White-Isaacs in an undetermined amount.

7. Operating Account Warrant Register\nRecommendation:\nApprove Operating Account Warrant Register No. 111, for the period of May 21 through June\n3, 2023, totaling $5,635,506.35 and consisting of ratification of electronic payments totaling\n$5,329,469.88 and ratification of the issuance of early checks totaling $306,036.47.

8. City Payroll Warrant Register\nRecommendation:\nApprove City Payroll Warrant Register No. 804, for the period of May 1 through May 31,\n2023, totaling $2,694,562.67 and consisting of ratification of direct deposits, checks and\ntaxes totaling $1,773,782.97 and ratification of checks and electronic fund transfers (EFT) for\npayroll related disbursements totaling $920,779.70 paid through operating bank account.

9. Fire Department Activity Report\nRecommendation:\nReceive and file the April 2023 Fire Department Activity Report.