Vernon — 2023-10-17

1. Employee Service Pin Awards\nRecommendation:\nRecognize September 2023 Employee Service Pin Award recipient.

10. Lease Agreement with WEA CA, PC (WEA)\nRecommendation:\nApprove and authorize the City Administrator to execute a Lease Agreement with WEA, in\nsubstantially the same form as submitted, for a one-year term.

11. Professional Services Agreement with Northwest Electrical Services, LLC to Perform\nTechnical Design, Controls, Automation and Analytical Services\nRecommendation:\nA. Find that the proposed action is categorically exempt from California Environmental\nQuality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because\nthe project consists of the maintenance, repair or minor alteration of existing\nfacilities/equipment and involves negligible or no expansion of an existing use;\nB. Find that the best interests of the City are served by a direct award of an agreement with\nNorthwest Electrical Services, LLC without a competitive selection process pursuant to\nVernon Municipal Code Section 3.32.110(B)(2);\nC. Approve and authorize the City Administrator to execute a Professional Services\nAgreement with Northwest Electrical Services LLC, in substantially the same form as\nsubmitted for a three-year term from November 17, 2023, through November 16, 2026, in an\namount not to exceed $2,719,903 to provide technical design, controls, automation,\nconstruction, and analytical services for Vernon Public Utilities Department; and\nD. Authorize a contingency amount of five percent (5%), or $135,995.15, for any unforeseen\nchanges in fees or other expenses not included in the proposal, and grant authority to the\nCity Administrator to issue Change Orders for an amount up to the contingency amount, if\nnecessary.

12. Audited Financial Reports\nRecommendation:\nA. Receive and file the Fiscal Year 2021-22 Annual Financial Statements; and\nB. Extend submittal of the Fiscal Year 2022-23 Final Audit and Report to Council to January\n16, 2024.\nNEW BUSINESS

13. Vernon Public Utilities 2023 Integrated Resource Plan (IRP)\nRecommendation:\nA. Find that approval of the proposed action is exempt from California Environmental Quality\nAct (CEQA) review, because it is a continuing administrative activity that will not result in\ndirect or indirect physical changes in the environment, and therefore does not constitute a\n“project” as defined by CEQA Guidelines Section 15378;\nB. Approve and adopt the Vernon Public Utilities 2023 IRP; and\nC. Authorize the General Manager of Public Utilities to take all necessary actions to\nimplement the IRP, consistent with California State law mandates, including but not limited to\nperiodic updates and IRP revisions.\nORAL REPORTS

14. City Administrator Reports on Activities and Other Announcements

15. Council Reports on Activities (including AB 1234), Announcements, or Directives to\nStaff

2. City Administrator Report\nRecommendation:\nReceive presentation on various topics including New Business Welcome, Vernon Business\nMilestones, Health and Wellness Grants, Update on Clean-Up Efforts, Pink Patch Project,\nBusiness Engagement and Community Events.\nCONSENT CALENDAR\nAll matters listed on the Consent Calendar are to be approved with one motion. Items may be\nremoved from the Consent Calendar for individual consideration. Removed items will be\nconsidered immediately following the Consent Calendar.

4. Claims Against City\nRecommendation:\nReceive and file the claims submitted by Gabriela Nubia Rojas Palacios and Jennifer Beas.

5. City Payroll Warrant Register\nRecommendation:\nApprove City Payroll Warrant Register No. 808, for the period of September 1 through\nSeptember 30, 2023, totaling $2,989,186.50 and consisting of ratification of direct deposits,\nchecks and taxes totaling $1,979,738.61 and ratification of checks and electronic fund\ntransfers (EFT) for payroll related disbursements totaling $1,009,447.89 paid through\noperating bank account.

6. Operating Account Warrant Register\nRecommendation:\nApprove Operating Account Warrant Register No. 118, for the period of September 3 through\nSeptember 16, 2023, totaling $4,516,762.48 and consisting of ratification of electronic\npayments totaling $4,123,445.19 and ratification of the issuance of early checks totaling\n$393,317.29.

7. Fire Department Activity Report\nRecommendation:\nReceive and file the August 2023 Fire Department Activity Report.

8. Police Department Activity Report\nRecommendation:\nReceive and file the August 2023 Police Department Activity Report.

9. Service Level Performance Agreements with USIP Communications, LLC\nRecommendation:\nA. Approve and authorize the City Administrator to execute a Service Level Performance\nAgreement and issue Change Orders with USIP Communications, LLC (USIPCOM), in\nsubstantially the same form as submitted, in an amount not-to-exceed $333,252 and up to a\n15% contingency of $49,988, to provide the primary feed for Upstream Internet Access\nServices for three years; and\nB. Approve and authorize the City Administrator to execute a Service Level Performance\nAgreement and issue Change Orders with USIPCOM, in substantially the same form as\nsubmitted, in an amount not-to-exceed $289,704 and up to a 15% contingency of $43,456, to\nprovide the backup feed for Upstream Internet Access Services for three years.