Vernon — 2024-02-20

1. Employee Service Pin Awards\nRecommendation:\nRecognize January 2024 Employee Service Pin Award recipients.\nCONSENT CALENDAR\nAll matters listed on the Consent Calendar are to be approved with one motion. Items may be\nremoved from the Consent Calendar for individual consideration. Removed items will be\nconsidered immediately following the Consent Calendar.

10. Purchase Order with Charles P. Crowley Company\nRecommendation:\nA. Find that the proposed action is categorically exempt from California Environmental\nQuality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because\ninstallation of monitoring equipment consists of minor alteration of existing\nstructures/facilities and involves negligible or no expansion of an existing use;\nB. Accept the bid from Charles P. Crowley Company as the lowest responsive and\nresponsible bidder and reject all other bids; and\nC. Approve and authorize the issuance of a purchase order with Charles P. Crowley\nCompany for the procurement of turbidity monitoring equipment, for a total amount not-to-\nexceed $106,228.14.\nNEW BUSINESS

11. Fiscal Year 2022-23 Audited Financial Reports\nRecommendation:\nA. Receive and file the Fiscal Year 2022-23 Annual Financial Statements; and\nB. Extend submittal of the Fiscal Year 2023-24 Final Audit and Report to Council to January\n21, 2025.

12. Fiscal Year 2023-24 Mid-Year Financial Update\nRecommendation:\nAdopt Resolution No. 2024-02 authorizing and approving mid-year budget appropriations\nand amending the Annual Operating and Capital Budget for Fiscal Year 2023-24.

13. Professional Services Agreement with Architerra Design Group for Landscape\nArchitectural Services – City Hall Plaza\nRecommendation:\nA. Find that the proposed action is categorically exempt under the California Environmental\nQuality Act (CEQA) review, in accordance with CEQA Guidelines Section 15262, because\nthe project only involves feasibility or planning studies for possible future actions which the\nCity has not approved, adopted, or funded; and\nB. Approve and authorize the City Administrator to execute a Professional Services\nAgreement with Architerra Design Group in substantially the same form as submitted, for the\ndesign of the Civil Plaza for a total amount not-to-exceed $122,930 for a three-year term.\nORAL REPORTS

14. City Administrator Reports on Activities and Other Announcements

15. Council Reports on Activities (including AB 1234), Announcements, or Directives to\nStaff\nCLOSED SESSION

16. Conference with Legal Counsel – Anticipated Litigation\nGovernment Code Section 54956.9(d)(2)\nSignificant exposure to litigation (one potential matter)\nCLOSED SESSION REPORT

3. Claims Against City\nRecommendation:\nReceive and file the claim submitted by Jonathan Amoni.

4. Operating Account Warrant Register\nRecommendation:\nApprove Operating Account Warrant Register No. 124, for the period of December 31, 2023\nthrough January 20, 2024, totaling $11,540,818.28 and consisting of ratification of electronic\npayments totaling $11,029,802.74 and ratification of the issuance of early checks totaling\n$511,015.54.

5. Fire Department Activity Report\nRecommendation:\nReceive and file the December 2023 Fire Department Activity Report.

6. Police Department Activity Report\nRecommendation:\nReceive and file the December 2023 Police Activity Report.

7. Public Improvements Agreement No. 2024-01 with Shewak & Laiwanti Holdings, LLC\nRecommendation:\nA. Find that the proposed action is categorically exempt from California Environmental\nQuality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because\nthe project consists of the maintenance, repair or minor alteration of an existing facility and\ninvolves negligible or no expansion of an existing use; and\nB. Approve and authorize the Mayor to execute a Public Improvements Agreement with\nShewak & Laiwanti Holdings, LLC, in substantially the same form as submitted, for the City\nto construct necessary frontage improvements and receive payment in the amount of\n$137,651.55.

8. National Auto Fleet Group Vehicle Purchase\nRecommendation:\nA. Approve and authorize the purchase of one new 2024 Ford Super Duty F-350 DRW for a\ntotal amount not-to-exceed $72,923.24; and\nB. Authorize a contingency amount of $7,292.32 (approximately 10%) should the purchase\nof a comparable Utility Truck be necessary due to limited vehicle inventory, and grant\nauthority to the City Administrator to issue a Supplemental to the Purchase Order to National\nAuto Fleet Group for an amount up to the contingency amount.

9. Purchase Order with D&R Office Works, Inc.\nRecommendation:\nA. Approve the issuance of a Purchase Order with D&R Office Works, Inc. for the purchase\nof chairs and workspaces for the Police Department, for a total amount not-to-exceed\n$21,679; and\nB. Authorize a contingency amount of 8%, or $1,735 for unforeseen price increases or\nsubstitutions due to inventory availability, and grant authority to the City Administrator to\nissue Change Orders for an amount up to the contingency amount, if necessary.