Villa Park — 2023-09-26

1. Property: APN #372-654-01 – TR 5671-Lot A\nCity Negotiators: City Manager Franks\nProperty Negotiators: Mr. Gregory Hellman\nUnder Negotiation: Price and Terms of Payment

10. Approval of Consultant Contract and Personnel Actions Related to the\nProvision of Planning Services & Plan Check Services.\nRECOMMENDATION: That the City Council:\n1. Approve and authorize the Mayor to sign the proposed contract with Sagecrest\nPlanning + Environmental to cover October 1, 2023, through September 30,\n2026, with two one-year options for Planning Services & Plan Check Services,\nwith the same scope of work and conditions as the current agreement with the\nexception of the following:\na. 8-hours/week of a Planning Manager billed at $120/hour with a first year\nMaximum Obligation of $49,920, and any future annual increases requiring\nmutual approval from the contractor and City.\nb. Plan Check Services billed at $110/hour with a first year Maximum\nObligation of $30,000, and any future annual increases requiring mutual\napproval from the contractor and City.\n2. Approve the following personnel actions and related 2023-24 Budget actions:\na. Deletion of the one budgeted 20-hour part-time Intern position effective\nOctober 31, 2023.\nb. Creation of one 40-hour regular Planning Assistant position in the budget,\nwith existing City authorized benefits, effective October 31, 2023.

11. Third Amendment to Agreement with Rutan & Tucker for Provision of City\nAttorney Services.\nRECOMMENDATION: That the City Council approve the Third Amendment to\nthe Agreement with Rutan & Tucker for Provision of City Attorney Services and\nauthorize the Mayor to execute the proposed amendment.\nCITY MANAGER REPORT

12. Information from City Manager and/or City Staff.\nRECOMMENDATION: That the City Council review the attached log and\nreceive general comments and announcements from the City Manager and staff.\nMAYOR AND COUNCILMEMBER MATTERS

13. Individual Councilmember Information Items.\nRECOMMENDATION: Receive general comments and announcements from\nmembers of the City Council and Councilmember meeting attendance reports for\nthe following:\no Orange County Mosquito & o Law Enforcement Advisory\nVector Control District o Villa Park Community Services\no Orange County Sanitation Foundation\nDistrict o Housing Legislative Committee\no Orange County Fire Authority o Bridges at Kraemer Place\no Orange County Library Advisory Committee\nAdvisory Board o Senior Citizens Advisory\no Orange Unified School District Committee\nCity Schools Committee

2. Property: APN #372-682-03\nCity Negotiators: City Manager Franks\nProperty Negotiators: Mr. Steve Wang & Tuyet Wang\nUnder Negotiation: Price and Terms of Payment

4. August’s Cash and Investment Transparency.\nRECOMMENDATION: Receive and file.

6. Consideration of 2024 City Council Meeting Schedule.\nRECOMMENDATION: That the City Council approve the schedule of 2024\nCity Council meetings as stated in this staff report.

7. City Hall Holiday Closures.\nRECOMMENDATION: That the City Council approve the observance of the\n2023 Christmas Eve and New Year’s Eve municipal holidays and the resulting\nclosure of City Hall on the respective Tuesdays (December 26th and January 2nd)\nafter the Christmas Day and New Year’ Day Monday holidays. Further, direct City\nstaff to immediately post the Holiday Schedule on the City web-site and at City\nHall, and to notify City residents electronically via Feeder mailings.

8. Denial of Administrative Charge.\nRECOMMENDATION: That the City Council:\n1. Deny the administrative charge filed by Ms. Cari McCormick with the California\nCivil Rights Department, naming as respondents the California Public\nEmployee’s Retirement System, Lake County, and the State of California.\n2. Authorize the City Attorney to send the related Notice of Denial of the Claim\non behalf of the City of Villa Park.

9. Agreement with Orange County Transportation Authority for Countywide\nSignal Synchronization Baseline Project.\nRECOMMENDATION: That the City Council approve the agreement with\nOrange County Transportation Authority for the Countywide Signal\nSynchronization Baseline Project; and authorize the City Manager and City Clerk\nto execute it on behalf of the City.\nNEW BUSINESS

PRESENTATIONS / ANNOUNCEMENTS / COUNCIL MEETING REPORTS\n• Presentation – Distinguished Citizen\n• Proclamation – World Alzheimer’s Awareness Month\n• Proclamation – Service Club Month\n• Orange County Sheriff’s Department\n• Orange County Fire Authority\no Proclamation – Fire Prevention Week\nPUBLIC HEARINGS