Yorba Linda — 2023-04-18

ANNOUNCEMENT OF CLOSED SESSION ITEMS\nCITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY\nA. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT\nEXPOSURE TO LITIGATION\nGovernment Code Section 54956.9(d)(2) (3 Cases)

10. AWARD OF CONTRACT FOR PROFESSIONAL BROADCAST AND VIDEO\nPRODUCTION SERVICES\nRecommendation:\nIt is recommended that the City Council: 1.) Award the attached three-year contract\n(Attachment 1) with Tripepi Smith and Associates, Inc. for professional broadcast and video\nproduction services for the City’s public, education, and government (PEG) channel, not to\nexceed $107,455, and authorize the Mayor to execute the contract; and 2.) Authorize the City\nManager to execute up to two (2) consecutive one (1) year extensions, in accordance with the\nscope of work and general terms and conditions of the contract.

11. CONSULTANT SERVICES AGREEMENTS FOR REVISIONS TO 2021-2029 GENERAL\nPLAN HOUSING ELEMENT\nRecommendation:\nPage 4 of 6\nStaff recommends that the City Council take the following actions: 1.) Approve Letter of\nAgreement extending existing contract with Karen Warner Associates (KWA) for preparation of\nrevisions to 2021-2029 General Plan Housing Element; and, 2.) Approve 2 nd Amendment to\nexisting contract with T&B Planning, Inc., for preparation of CEQA compliance documentation\nrelated to revisions to 2021-2029 General Plan Housing Element; and, 3.) Approve new Letter\nof Agreement for consultant services with Tripepi-Smith Associates, Inc. for community\nengagement and public outreach assistance related to revisions to the 2021-2029 General\nPlan Housing Element.

12. COUNCIL COMMITTEE AND AGENCY REPORTS\nRecommendation:\nIt is recommended that the City Council receive and file this report.

13. COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR FISCAL YEAR\n2023/24 FUNDING\na. Open Public Hearing\nb. Staff Report\nc. Take Testimony\nd. Close Public Hearing\ne. Make Determination\nRecommendation:\nIt is recommended that the City Council approve the projects associated with Yorba Linda’s\nCommunity Development Block Grant (CDBG) application for Fiscal Year 2023-2024.\nFurthermore, the Council may direct staff to submit an application package to the County of\nOrange Housing and Community Development offices in accordance with the previously\napproved Cooperation Agreement between the City of Yorba Linda and the County of Orange\nexecuted on June 17, 2014.\nCITY MANAGER’S REPORT/MAYOR’S REPORT/MATTERS PRESENTED BY\nCOUNCILMEMBERS/ OTHER AGENCY REPORTS\nCLOSED SESSION IF REQUIRED\nPage 5 of 6

2. ACCOUNTS PAYABLE CHECK REGISTER – APRIL 18, 2023\nRecommendation:\nIt is recommended that the City Council receive and file the accounts payable check register\ndated April 18, 2023, in the amount of $2,735,400.14.

4. APPROVE PROFESSIONAL SERVICE CONTRACTS WITH FOUNTAINHEAD\nCONSULTING AND NINYO & MOORE FOR CONSTRUCTION ENGINEERING SUPPORT\nSERVICES FOR FISCAL YEAR 2022-23 (ZONES 5/6B) ANNUAL PAVEMENT\nPRESERVATION PROJECT (SI231003)\nRecommendation:\nIt is recommended that the City Council: 1.) Approve a Professional Service Agreement with\nFountainhead Consulting Corporation in the amount of $283,160 to provide Construction\nManagement and Inspection services for the Fiscal Year 2022-23 Annual Pavement\nPreservation Project (APPP); and 2.) Authorize the City Manager to approve additional\nexpenditures up to $28,316 (10% of contract value) in contract contingencies for potential\nadditional services and unanticipated work that may arise; and 3.) Approve a Professional\nService Agreement with Ninyo & Moore Geotechnical & Environmental Services Consultants in\nthe amount of $79,710 to provide Materials Testing services for the Fiscal Year 2022-23\nAnnual Pavement Preservation Project; and 4.) Authorize the City Manager to approve\nadditional expenditures up to $7,971 (10% of contract value) in contract contingencies for\npotential additional services and unanticipated work that may arise; and 5.) Authorize the City\nManager to sign and execute the above-listed contracts, and potential future amendments to\nthese agreements within the designated contingency amounts on behalf of the City Council.

5. REDUCTION OF SURETY BONDS, TRACT 16595 – ESTANCIA (TOLL BROTHERS)\nRecommendation:\nIt is recommended that the City Council authorize the City Clerk to: 1.) Accept Grading\nImprovements on Tract 16595, release 90 percent of the Grading Bond, and retain 10 percent\nof the original amount for a one-year warranty period; and 2.) Accept Off-site Improvements on\nTract 16595, release 90 percent of the Faithful Performance and Labor and Materials Off-site\nImprovements Bonds, and retain 10 percent of the original amount for a one-year warranty\nperiod; and 3.) Reduce the On-site Improvements Faithful Performance and Labor & Materials\nBonds by 60 percent of the original amount; and 4.) Reduce the Monumentation Bond by 75\npercent of the original amount; and 5.) Release, in one year (April 18, 2024), if no liens have\nbeen filed, the remaining 10 percent of the Grading and Off-site Improvements Bonds.

6. APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH MICHAEL BAKER\nINTERNATIONAL FOR DESIGN SUPPORT SERVICES DURING CONSTRUCTION OF\nBASTANCHURY ROAD WIDENING BETWEEN CASA LOMA AVENUE AND EUREKA\nPage 3 of 6\nAVENUE (SI221005)\nRecommendation:\nIt is recommended that the City Council: 1.) Approve an amendment to the Professional\nServices Agreement with Michael Baker International, in the amount of $36,331 for design\nsupport services during construction of the Bastanchury Road Widening between Casa Loma\nAvenue and Eureka Avenue Project (SI221005); and 2.) Authorize the City Manager to\napprove additional expenditures of up to $5,450 (15% of the requested amendment amount)\nfor unforeseen additional services that may be necessary during construction; and 3.)\nAuthorize the City Manager to sign and execute the amendment to the professional services\nagreement and potential future amendments to the agreement within the designated\ncontingency amount, on behalf of the City Council.

7. APPROVAL OF AN AMENDMENT TO THE MAINTENANCE AGREEMENT WITH S & H\nCIVILWORKS FOR ON-CALL CONCRETE REPAIR SERVICES\nRecommendation:\nIt is recommended that the City Council: 1.) Approve an amendment to the Maintenance\nAgreement with S & H Civilworks, in the amount of $139,000 for additional citywide On-Call\nConcrete Repair and Associated services; and 2.) Authorize the City Manager to sign and\nexecute the amendment to the professional services agreement and potential future\namendments to the agreement within the designated contingency amount, on behalf of the\nCity Council.

8. AGREEMENT WITH THE COUNTY OF ORANGE DISTRICT ATTORNEY’S OFFICE FOR\nPROSECUTION SERVICES\nRecommendation:\nIt is recommended that the City Council approve the agreement with the County of Orange\nDistrict Attorney’s Office for prosecution services for the period of July 1, 2023 through June\n30, 2028.

9. DENIAL OF CLAIMS FOR DAMAGES – CELESTINO-HERNANDEZ AND SMITH\nRecommendation:\nIt is recommended that the City Council of the City of Yorba Linda deny the claims for\ndamages by Julian Celestino-Hernandez and Frank Smith.