Yorba Linda — 2023-09-19

ANNOUNCEMENT OF CLOSED SESSION ITEMS\nCITY COUNCIL/SUCCESSOR AGENCY TO THE YORBA LINDA REDEVELOPMENT AGENCY\nA. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, SIGNIFICANT\nEXPOSURE TO LITIGATION\nGovernment Code Section 54956.9(d)(2) (5 Cases)\nB. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, INITIATION OF\nLITIGATION\nGovernment Code Section 54956.9(d)(4) (1 Case)\nC. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – TITLE: CITY ATTORNEY\nGovernment Code Section 54957

10. AMENDMENT TO CONTRACT WITH TRIPEPI SMITH ASSOCIATES, INC., FOR\nCOMMUNITY ENGAGEMENT AND PUBLIC OUTREACH CONSULTANT SERVICES\nRELATED TO REVISIONS TO 2021-2029 GENERAL PLAN HOUSING ELEMENT\nRecommendation:\nIt is recommended that the City Council: 1.) Approve the amendment to the current Letter of\nAgreement, amending the existing contract with Tripepi Smith Associates, Inc., for community\nengagement and public outreach assistance related to revisions to the 2021-2029 General\nPlan Housing Element; and 2.) Approve a supplemental budget appropriation in the Planning\nDivision budget in the amount of $100,000 for Miscellaneous Professional Services.

11. APPROVE AN AMENDMENT WITH ADVANTAGE MAILING LLC FOR PRINTING\nSERVICES OF THE QUARTERLY PARKS AND RECREATION ACTIVITY GUIDE\nRecommendation:\nIt is recommended that the City Council approve Amendment No. 2 with Advantage Mailing\nLLC for printing services with the Parks and Recreation Department.

12. RESOLUTION NO. 2023-5861 APPROVING THE TEMPORARY STREET CLOSURES\nOF MAIN STREET AND ARROYO STREET\nRecommendation:\nIt is recommended that the City Council adopt Resolution No. 2023-5861, approving the\nrequest to close Main Street from just north of the Yorba Linda Town Center entrance to\nLemon Drive and Arroyo Street from Main Street to School Street.

13. AWARD OF A PROFESSIONAL SERVICES AGREEMENT TO NCE ENGINEERING\nFOR PREPARATION OF THE 2024 CITYWIDE PAVEMENT MANAGEMENT (PMP)\nPROGRAM\nRecommendation:\nIt is recommended that the City Council: 1.) Approve a supplemental budget appropriation of\n$27,890 from the unappropriated reserves of the Measure M2 Fund (212) with a\ncorresponding increase to the Pavement Management Program Project budget (SI241006);\nand 2.) Award a professional services agreement to NCE Engineering in an amount not-to-\nexceed $128,600 for preparation of the 2024 Citywide Pavement Management Program\n(PMP); and 3.) Authorize the City Manager to approve additional expenditures up to $19,290\nPage 4 of 5\n(15% of agreement amount) in agreement contingencies for potential additional services and,\nfor a total potential agreement amount not-to-exceed $147,890; and 4.) Authorize the City\nManager to sign and execute the Professional Services Agreement and potential future\namendments to the agreement within the designated contingency amount, on behalf of\nCouncil.

14. DENIAL OF CLAIMS FOR DAMAGES – FARKAS\nRecommendation:\nIt is recommended that the City Council of the City of Yorba Linda deny the claim for damages\nby Jerod Farkas.

15. CITY COUNCIL POLICY P-7 REVIEW OF PLANNING COMMISSION AGENDA OF\nAUGUST 23, 2023\nRecommendation:\nIt is recommended that the City Council approve, by minute motion, the following Planning\nCommission agenda items from August 23, 2023: 1.) Conditional Use Permit 2022-42 and\nDesign Review 2022-08 – Dish Wireless, with conditions; 2.) Conditional Use Permit 2023-19 -\nHuang, with conditions and 3.) Design Review 2023-01 – Lu, with conditions

16. REPORTS OF PLANNING COMMISSION ACTIONS FROM THEIR LAST MEETINGS\nRecommendation:\nIt is recommended that the City Council receive and file this report.

17. COUNCIL COMMITTEE AND AGENCY REPORTS\nRecommendation:\nIt is recommended that the City Council receive and file this report.

2. ACCOUNTS PAYABLE CHECK REGISTER – SEPTEMBER 19, 2023\nRecommendation:\nIt is recommended that the City Council receive and file the accounts payable check register\ndated September 19, 2023, in the amount of $4,867,106.46.

5. TREASURER’S REPORT – JULY 2023\nRecommendation:\nIt is recommended that the City Council: 1.) Receive and file the attached monthly Treasurer’s\nReport; and 2.) Delegate investment responsibility to the City’s Finance Director / City\nTreasurer for a period of up to one year.

6. APPROVAL OF AN AMENDMENT TO THE STAFF LABOR AUGMENTATION SERVICES\nAGREEMENT WITH MERCHANTS LANDSCAPE SERVICES, INC.\nRecommendation:\nIt is recommended that the City Council: 1.) Approve Amendment No. 1, to the Staff Labor\nAugmentation Services Agreement with Merchants Landscape Services, Inc., increasing the\nagreement by $150,000, ($75,000 for FY23-24 and $75,000 for FY24-25) resulting in an\naggregate contract amount not to exceed $225,000; and 2.) Authorize the City Manager to\nexecute the amendment and approve any potential future amendments within the 15%\ncontingency allowance, as well as unit price increase(s) as provided within this agreement on\nbehalf of Council.

7. TERMS OF EMPLOYMENT FOR MISCELLANEOUS AND MID-MANAGEMENT\nEMPLOYEES\nRecommendation:\nIt is recommended that the City Council adopt the following resolutions: a.) Resolution No.\nPage 3 of 5\n2023-5859, relating to the terms of employment for Miscellaneous employees; and b.)\nResolution No. 2023-5860, relating to the terms of employment for Mid-Management\nemployees.

8. AWARD OF CONTRACT FOR DMC DOCUMENT AND MICROFILM CONVERSION\nRecommendation:\nStaff recommends that the City Council authorize the City Manager to enter into a professional\nservices agreement in the amount of $120,000 with DMC Document and Microfilm Conversion,\nas an on-call scanning and imaging service provider for the Building Division.

9. SECOND READING OF ORDINANCE NO. 2023-1107 REPEALING AND RESTATING\nCHAPTER 3.04 OF THE YORBA LINDA MUNICIPAL CODE RELATING TO PURCHASING\nRecommendation:\nIt is recommended that the City Council adopt Ordinance No. 2023-1107 approving changes to\nChapter 3.04 of the Yorba Linda Municipal Code regarding procurement.