City Council

D. APPROVAL OF A THREE-YEAR SUBSCRIPTION TO MICROSOFT OFFICE 365\nFOR ALL CITY DEPARTMENTS, EXCEPT FOR POLICE, IN AN ANNUAL\nAMOUNT OF $62,045.75\nThe current license agreement for Microsoft 365, which covers a range of\nproductivity tools essential for daily operations, is set to expire at the end of\nDecember 2024. The proposed annual cost for Microsoft 365 subscription is\n$62,045.75 per year, which includes all City Departments except Police. The\npayment is due on a year-to-year basis and the pricing is locked in for the three-\nyear subscription period. Funds have been appropriated in the Fiscal Year 2024-\n2025 Information Technology Internal Service Fund for this purchase. Annually,\nan adjustment is made for the actual subscriptions utilized.\nCalifornia Environmental Quality Act (CEQA) Determination: Not a Project as\ndefined in Section 15378 of the State CEQA Guidelines.\nRecommended Action:\nStaff recommends that the City Council authorize the City Manager to enter\ninto a three-year subscription agreement with Microsoft Office for Office 365,\nwhich includes all City Departments except for Police.