City Council

Item 50:\nApproval of an Amendment to a Sole Source Contract with Accela, Inc. for CloudBased Permit System Hosting and Maintenance, Extending the Contract for up to\nThree Additional Years.\nTotal Estimated Cost of Proposed Action and Funding Source:\nThe Agreement between the City and Accela is priced based on system user count in a\nbanded range funded from the Development Services Fund. Each year’s cost is based on\nthe highest system user count compared to the previous year. The estimated costs (Year 1:\n$1,773,868.33, Year 2: $1,844,823.07, Year 3: $1,918,616.00) are based on the number of\nusers according to the agreement terms.\nCouncil District(s) Affected: Citywide.\nProposed Actions:\n(O-2025-141)\nIntroduction of an Ordinance approving an amendment extending a sole-source contract\nwith Accela, Inc. for cloud-based permit system hosting for up to three years for a not-toexceed amount of $5,537,307.40.\n6 votes required pursuant to Charter Section 99.\nCommittee Actions Taken:\nThis item was heard at the Budget and Government Efficiency Committee meeting on\nJune 18, 2025.\nACTION: Motion by Committee Member Moreno, second by Council President Pro Tem\nLee, to recommend Council approval of staff’s proposed actions.\nVOTE: 3-0; Foster III-yea, Lee-yea, Moreno-yea, Elo-Rivera-not present.\nDevelopment Services: JC Thomas, (619) 236-6552\nCity Attorney Contact: Noah Brazier