City Council

(9) 20-0818 PUBLIC SAFETY COMMITTEE REPORT and RESOLUTION relative to acceptance of Fiscal Year 2020 Legislative Pre-Disaster Mitigation (FY 20 LPDM) grant award in connection with the PIH Health Good Samaritan Hospital Essential Services Seismic Non-Structural Retrofit Project. Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: AUTHORIZE the Mayor, or designee, to: Accept, on behalf of the City and PIH Health Good Samaritan Hospital, the FY 20 LPDM grant in the amount of $1,740,458.25 from the California Office of Emergency Services (CalOES), for a grant performance period of 36 months through January 23, 2023. Submit to the grantor, on behalf of the City, requests for drawdown of funds for payment or reimbursements of City and PIH Health Good Samaritan Hospital funds expended for approved grant purposes. Execute a contract with the PIH Health Good Samaritan Hospital for a term of up to 36 months within the applicable performance period, subject to the approval of the City Attorney as to form. Receive, deposit into and disburse the grant funds from a new FY20 LPDM Grant Fund, the grant funds received from the FY 20 LPDM grant award. Prepare Controller instructions for any technical adjustments as necessary to implement Mayor and Council intentions, subject to the approval of the City Administrative Officer (CAO); and, AUTHORIZE the Controller to implement the instructions. ADOPT the accompanying Governing Body RESOLUTION to designate the City entities that will apply for and manage Federal financial assistance provided by the Federal Emergency Management Agency (FEMA) and sub-granted through the State of California as detailed in the Communications from the Mayor dated June 16, 2020, attached to Council file No. 20-0818. AUTHORIZE the Controller to: Transfer appropriations and create new appropriations accounts within the new FY 20 LPDM Fund No. XXX/46, for the FY20 LPDM grant, as follows: Fund/Dept Account Title Amount XXX/46 46T304 Contractual $1,653,435.34 XXX/46 46T146 Mayor 61,933.61 XXX/46 46T299 Reimbursements of General Fund Costs Total: $1,740,458.25 Transfer appropriations from the FY 20 LPDM Fund No. XXX/46, to the General Fund as reimbursement for FY 20 LPDM expenditures as follows: Fund/Dept Account Title Amount From: XXX/46 46T146 Mayor $61,933.61 Total: $61,933.61 To: 100/46 001020 Grant Reimbursed     $61,933.61 Total: $61,933.61 Transfer up to $25,089.30 from the FY 20 LPDM Fund No. XXX, Account No. 46T299 to the General Fund, Department No. 46, Revenue Source Code No. 5346, for reimbursement of grant-funded fringe benefits. Transfer cash from the FY 20 LPDM Fund No. XXX/46, to reimburse the General Fund, on an as-needed basis, upon presentation of proper documentation from City Departments, subject to the approval of the Mayor’s Office of Public Safety. Fiscal Impact Statement: The CAO reports that approval of the recommendations within this report will have no additional impact to the General Fund. The matching requirement for the grant is $580,153, which will be provided by the PIH Health Good Samaritan Hospital. There is no match obligation for the City. Financial Policies Statement: The CAO reports that the recommendations provided in this report comply with the City’s Financial Policies in that one-time grant funding will be utilized for one-time program expenditures.