City Council

(20) 23-0161 COMMUNICATIONS FROM THE CITY ADMINISTRATIVE OFFICER (CAO) AND CITY ATTORNEY relative to the United States (U.S.) Department of Justice, Office of Justice Programs (OJP) Fiscal Year (FY) 2022 Community-Based Violence Intervention and Prevention Initiative (CVIPI) Grant award in the amount of $2,000,000, for the period of October 1, 2022 through September 30, 2025. COMMUNICATION FROM THE CITY ATTORNEY DATED FEBRUARY 10, 2023: Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR AUTHORIZE the City Attorney, or designee, to: Execute the grant agreement between the U.S. Department of Justice, OJP and the City Attorney, subject to the approval of the City Attorney as to form. Accept the grant award in the amount of $2,000,000 from the OJP. Execute a vendor agreement with Tessie Cleveland. Execute a vendor agreement with Justice and Security Strategies. Issue one Request for Proposals for direct services identified during the planning phase and to execute a vendor agreement between the City Attorney’s Office and the selected provider. Resolve that an employment authority in the City Attorney’s Office for the period October 1, 2022 to September 30, 2025, for one Administrative Coordinator II (0568-0) position is approved. AUTHORIZE the Controller to: Establish a receivable within Fund 368 in the amount of $2,000,000 from OJP. Establish a new appropriation account within Fund No. 368 as follows: Account 12W360– CVIPI Program (FY 2022) - $2,000,000. Transfer $48,645 from Fund No. 368/12, Account 12W360 – CVIPI Program to Fund 100/12, Account No. 1010 – Salaries General. Upon approval of expenses and receipt of grant funds, transfer up to $173,079 from Fund No. 368/12, Account No. 12W360 – CVIPI Program to Fund No. 100/12, Revenue Source No. 5346 – Related Cost Reimbursement from Grants as reimbursement for City Attorney fringe benefits and indirect costs related to the CVIPI Program for the period October 1, 2022 to September 30, 2025. INSTRUCT the City Clerk to place on Council Calendar for July 1, 2023, the following action relative to the CVIPI Program: That the City Council, subject to the approval of the Mayor: Authorize the Controller to transfer $105,245 from Fund No. 368/12, Account No. 12W360 – CVIPI Program to Fund No. 100/12, Account No. 001010– Salaries. INSTRUCT the City Clerk to place on Council Calendar for July 1, 2024, the following action relative to the CVIPI Program: That the City Council, subject to the approval of the Mayor: Authorize the Controller to transfer $106,255 from Fund No. 368/12, Account No. 12W360- CVIPI Program to Fund No. 100/12, Account No. 001010 – Salaries. INSTRUCT the City Clerk to place on Council Calendar for July 1, 2025, the following action relative to the CVIPI Program: That the City Council, subject to the approval of the Mayor: Authorize the Controller to transfer $25,842 from Fund No. 368/12, Account No. 12W360, CVIPI Program to Fund 100/12, Account No. 001010 – Salaries. AUTHORIZE the City Attorney to prepare Controller instructions for any necessary technical adjustments, subject to the approval of the City Administrative Officer (CAO); and, REQUEST the Controller to implement the instructions. ​​​​​​​ COMMUNICATION FROM THE CAO DATED SEPTEMBER 21, 2023: Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: ​​​​​​​ AUTHORIZE the City Attorney, or designee, to: ​​​​​​​ Approve the accompanying grant award between the City and the U.S. Department of Justice, OJP, and execute the grant award on behalf of the City, subject to the approval of the City Attorney as to form and legality. Accept the grant award in the amount of $2,000,000 for the CVIPI Program, for the performance period from October 1, 2022 through September 30, 2025. Retroactively authorize the City Attorney, or designee, to execute a sole source agreement up to the amount of $350,000 with Justice and Security Strategies, Inc. for the performance period of September 30, 2023 through September 29, 2025 for program planning, research, assessment and reporting services to support the CVIPI Program. Retroactively authorize the City Attorney, or designee, to execute a sole source agreement up to the amount of $675,000 with Tessie Cleveland Community Service Corporation for the performance period of September 30, 2023 through September 29, 2025 for providing community outreach, mental health, and violence intervention and prevention services to support the CVIPI Program. Issue a Request for Proposals to select an organization to provide additional mental health and violence intervention and prevention services and upon final selection, negotiate and execute a personal service agreement up to the amount of $466,562 for a performance period from September 30, 2023 through September 29, 2025. ​​​​​​​ RESOLVE that one position of Administrative Coordinator I (Class Code 0567) to be utilized by the City Attorney is APPROVED and CONFIRMED for the period of July 1, 2023 through June 30, 2024 to manage the CVIPI Program, subject to the allocation by the Civil Service Commission and pay grade determination by the CAO Employee Relations Division. INSTRUCT the CAO to include the following position in the Office of City Attorney Personnel Authority Resolution for July 1, 2024 through June 30, 2025 to support the CVIPI Program: Administrative Coordinator I (Class Code 0567) AUTHORIZE the Controller to: ​​​​​​​ Establish a receivable within the City Attorney Grants Fund No. 368/12 in the amount of $2,000,000 from the U.S. Department of Justice, OJP. Establish a new appropriation account within the City Attorney Grants Fund No. 368/12, Account No. 12Y360 – CVIPI Program in the amount of $2,000,000. Transfer $48,645 from the City Attorney Grants Fund No. 368/12, Account No. 12Y360, CVIPI Program to the General Fund No. 100/12, Account No. 001010 Salaries General. Upon approval of expenses and receipt of grant funds, transfer up to $173,079 from the City Attorney Grants Fund No. 368/12, Account No. 12Y360, CVIPI Program to the General Fund No. 100/12, Revenue Source Code No. 5346, Related Costs Reimbursement from Grants as reimbursement for City Attorney related costs for the period October 1, 2022 through September 30, 2025. ​​​​​​​ INSTRUCT the City Clerk to place on the Council Agenda for the first regular Council meeting on July 1, 2024, or shortly thereafter, the following action relative to the CVIPI Program: That the City Council, subject to the approval of the Mayor: ​​​​​​​ Authorize the Controller to transfer $106,255 from the City Attorney Grants Fund No. 368/12, Account No. 12Y360 CVIPI Program to the General Fund No. 100/12, Account No. 001010 – Salaries General. ​​​​​​​ INSTRUCT the City Clerk to place on the Council Agenda for the first regular Council meeting on July 1, 2025, or shortly thereafter, the following action relative to the CVIPI Program: ​​​​​​​ That the City Council, subject to the approval of the Mayor: ​​​​​​​ Authorize the Controller to transfer $25,842 from the City Attorney Grants Fund No. 368/12, Account No. 12Y360 – CVIPI Program to the General Fund No. 100/12, Account No. 1010 Salaries General. ​​​​​​​ AUTHORIZE the City Attorney, or designee, to prepare Controller instructions for any necessary technical adjustments, subject to the approval of the CAO; and, AUTHORIZE the Controller to implement the instructions.