City Council

(19) 18-0265-S1 COMMUNICATION FROM THE CITY ADMINISTRATIVE OFFICER (CAO) relative to authorizing the Information Technology Agency (ITA) to execute the First Restated and Amended Contract C-131282 with Skyvera LLC for the provision of Citywide Voice over Internet Protocol (VoIP) services. Recommendations for Council action: AUTHORIZE the General Manager, ITA, or designee, to execute the First Restated and Amended Contract C-131282 with Skyvera LLC, in order to extend the term by two years for a revised term of seven years through May 16, 2025, and increase the contract compensation by $4,500,000 for a total contract amount of up to $11,250,000, subject to the approval of the City Attorney as to form. Fiscal Impact Statement: The CAO reports that funding for VoIP services in the amount of $3.4 million is available in ITA’s Communication Services Account in the 2023-24 Adopted Budget. ITA anticipates required 2023-24 funding will exceed this amount and expects being able to fund the increased costs in 2023-24 with savings from other Departmental accounts. In 2024-25, the General Fund impact is anticipated to be $1.4 million. ITA has requested these funds in its 2024-25 budget request to continue VoIP services while ITA completes the VoIP migration to a different vendor. Financial Policies Statement: The CAO reports that the recommended action is in compliance with the City’s Financial Policies as contract expenditures are limited to the appropriation of funds made by the City for this purpose.