City Council

(6) 24­0270 BUDGET, FINANCE AND INNOVATION COMMITTEE REPORT relative to funding in the amount of $400,000 from the Innovation Fund for the City Administrative Officer (CAO) Pilot Centralized Invoice Management System. Recommendations for Council action, SUBJECT TO THE APPROVAL OF THE MAYOR: 1. ESTABLISH and APPROPRIATE a new appropriation account entitled “Office of the CAO – Pilot Centralized Invoice Management System” in the amount of $400,000 within the Innovation Fund No. 105/10 from the available cash balance of the Innovation Fund. 2. INSTRUCT the City Clerk to place on the agenda for the first regular meeting on or after July 1, 2024, the following item: TRANSFER $400,000 from the Innovation Fund No. 105/10, Office of the CAO Pilot Centralized Invoice Management System, to Fund No. 100/10 as follows: Fund No. 100/10, Account No. 003040, Account Name: Contractual Services, Amount: $400,000. 3. INSTRUCT the CAO to: a. Separately track all encumbrances and expenditures of Innovation Fund monies so that unspent funds can be returned to the Innovation Fund at the end of the fiscal year. Fund No. 100/10, Account No. 003040, Account Name: Contractual Services, Amount: $400,000. 3. INSTRUCT the CAO to: a. Separately track all encumbrances and expenditures of Innovation Fund monies so that unspent funds can be returned to the Innovation Fund at the end of the fiscal year. b. Report to the Innovation and Performance Commission with an accounting of the funds, the lessons learned, and any obstacles faced. c. Report to the Innovation and Performance Commission if, after the receipt of funds, the scope of the funded item differs from the scope approved for funding by the Mayor and the Council. d. As appropriate, include acknowledgment of the Innovation and Performance Commission on public materials, such as press releases or websites that reference the Pilot Centralized Invoice Management System Project. 4. AUTHORIZE the CAO to make technical corrections as necessary to those transactions included in the CAO report dated March 5, 2024, attached to Council file No. 24­0270, to implement Mayor and Council intentions. Fiscal Impact Statement: The CAO reports that approval of these recommendations will allocate $400,000 of the remaining $2,608,016 Innovation Fund 2023­24 available balance. The $400,000 will be transferred to the CAO to begin implementation of the pilot project that the Innovation and Performance Commission approved. In some cases, departments will incur ongoing costs. Financial Policies Statement: The CAO reports that the recommendations of the report are in compliance with the City’s Financial Policies as Innovation Fund monies are being utilized for an eligible project which will improve the quality, efficiency and effectiveness of City service through innovation, productivity, and performance measurement.