LA County Board

39.\neReservation Software as a Service Solution and Subscription Services\nSole Source Contract\nRecommendation: Authorize the Director of Parks and Recreation to execute a\nsole source contract with Active Network, LLC, with concurrence from the\nDepartment of Beaches and Harbors, to provide an electronic reservations and\nregistrations system for public use, for an initial term of two years, with\none-year and six month-to-month extension options, if needed, for a total\ncontract term of three years and six months, for a maximum contract amount of\n$573,720. Find that the proposed actions are not a project under the California\nEnvironmental Quality Act. Authorize the Director to take the following actions:\n(Department of Parks and Recreation) APPROVE (NOTE: The Chief\nInformation Officer recommends approval of this item.)\nExercise the extensions if, needed and in the opinion of the Director, the\ncontractor has effectively performed the services during the previous\ncontract period and the services are still required; approve and execute\namendments to incorporate necessary changes within the statement of\nwork, including, removing the Department of Beaches and Harbor, and\nadding new and/or modifying existing services, including, but not limited\nto, any unforeseen increases in services, updates to system or process\nrequirements/functionalities, and additional interfaces or equipment, as\nneeded; and to add, delete, and/or change certain terms and conditions\nas required under Federal or State law or regulation, County policy\nand/or the Board; and to assign rights or delegation of duties should the\ncontracting entity merge, be acquired or otherwise change entity; and to\nsuspend or terminate the contract at the Director’s sole discretion, if it is\nin the best interest of the County to do so, pursuant to the terms and\nconditions of the contract.\nIncrease the annual contract amount by up to 20% of the total maximum\nannual contract amount, during the contract term, including the additional\nextension options, to allow for adding new and/or modifying existing\nservices, including, but not limited to, any unforeseen increases in\nservices, updates to system or process requirements/functionalities, and\nadditional interfaces or equipment at the rates mutually agreed upon by\nthe Department of Parks and Recreation and Active Network, LLC.\nDecrease the contract amount, during the contract term, including any\nrenewal option period, as necessary to reflect unforeseen reductions in\nservices and/or budget reductions. (25-6509)\nBoard Letter