City Council

Item 56:\nAuthorization to Extend the Current Sole Source Agreement with Hyland Software,\nInc. for Two (2) One (1) Year Options.\nTotal Estimated Cost of Proposed Action and Funding Source:\nThis Sole Source medication will increase the total NTE by $391,908.23 , increasing the\nNTE of the agreement to $1,456,572.23 from the Department of Information\nTechnology’s Non-Discretionary Application Development & Maintenance (ADM)\nbudget.\nCouncil District(s) Affected:  Citywide.\nProposed Actions:\nAdopt the following Ordinance which was introduced on 1/27/2026, Item 50, (Council\nvoted 8-0, Councilmember Campillo-not present)\n(O-2026-75 Cor. Copy)\nOrdinance authorizing the Mayor, or his designee, to execute Amendment No. 2 to the\nContract with Hyland Software, Inc., extending the Contract through May 2028 in\nconnection with OnBase workflow, agenda preparation and document retention software\nservices.\n6 votes required pursuant to Charter Section 99.\nCommittee Actions Taken:\nThis item was heard at the Budget and Government Efficiency Committee meeting on\nJanuary 4, 2026.\nACTION:  Motion by Vice Chair Foster III, second by Council President Pro Tem Lee, to\nrecommend Council approval of staff’s proposed actions.\nVOTE: 3-0; Foster III-yea, Lee-yea, Moreno-yea, Elo-Rivera-not present.\nDocket Office: Meghan Cannis, (760) 650-6307\nCity Attorney Contact: Mark Imada