City Council

8.\nPORTABLE DOCUMENT FORMAT ACCESSIBILITY AND REMEDIATION\nSOFTWARE - Authorization to implement DocAccess, a PDF remediation and\naccessibility software solution, to ensure City documents comply with ADA, Section 504,\nand WCAG standards. This initiative supports equitable public access to information\nwhile reducing legal and compliance risks associated with inaccessible digital content.\nRECOMMENDED ACTION:\nCity Council:\n1. Award a three-year contract to CivicPlus, LLC, for the use of the DocAccess PDF\nremediation and accessibility application, for a total contract amount not to exceed\n$83,965.\n2. Appropriate funding from the General Fund (Fund 100) to Technology Services\nexpenditure account 1002200-516101 in the amount of $28,000 in Fiscal Year 2026-\n27, $27,300 in Fiscal Year 2027-28, and $28,665 in Fiscal Year 2028-29. Funding for\nfuture fiscal years are contingent upon the appropriations funds by the City Council in\nthe annual budget for such fiscal year.\n3. Authorize the City Manager or designee to execute all contracts and associated\ndocuments, subject to City Attorney review.