City Council

20. AUTHORIZATION AND APPROVAL TO RENEW PROPERTY AND CASUALTY INSURANCE FOR THE CITY OF PASADENA FOR FISCAL YEAR 2024 Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15378(b)(4) and (5); (2) Authorize City staff to place and bind the City’s property and casualty insurance coverages outlined in the agenda report effective July 1, 2023, unless otherwise noted, with the total amount not-to-exceed $9,415,574 for all premiums, surcharges, taxes, and fees; and (3) Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(B) contracts which the City’s best interests are served. The proposed insurance coverages are exempt from the competitive bidding process pursuant to the City Charter Section 1002 (F), contracts for professional or unique services. City Clerk/Secretary 21a. AUTHORIZATION TO ENTER INTO A CITYWIDE CONTRACT WITH URM TECHNOLOGIES INC., TO PROVIDE DOCUMENT DIGITIZING SERVICES FOR CITY RECORDS IN AN AMOUNT NOT-TO-EXCEED $462,000 FOR A THREE-YEAR PERIOD; AND WITH TWO OPTIONAL ONE-YEAR EXTENSIONS IN THE AMOUNT OF $134,000 FOR EACH YEAR, FOR A TOTAL FIVE-YEAR CONTRACT NOT-TO-EXCEED AMOUNT OF $730,000 Recommendation: It is recommended that the City Council: (1) Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common-Sense” exemption that CEQA only applies to projects that may have an effect on the environment; and (2) Authorize the City Manager to enter a contract, as a result of a completive selection process as specified by Pasadena Municipal Code, Section 4.08.047, with URM Technologies Inc., to provide document digitizing services for City records in an amount not-to-exceed $462,000 for a three-year period; with two one-year optional extensions of $134,000 each year, for a total contract not-to-exceed amount of $730,000. Competitive bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services.