City Council

CC 4. Fleet Program Single Vendor Expenditure Authority Increase and Appropriation Recommendation(s): 1. Increase the City Manager’s, or his designee, single-vendor expenditure authority to the budgeted amount for the fleet fund capital asset purchase and lease accounts through the end of FY 2024-2025, and require the City Manager to report purchases in excess of the purchasing authority to the City Council in writing; and 2. Appropriate $240,000.00 into account 111-44097-82000; and 3. Authorize the City Manager, or his designee, to execute and sign all documents. To address this, the Maintenance Services Division is proposing an increase in the City Manager’s expenditure authority for single-vendor vehicle and equipment purchases. This increase would align with the approved capital asset budget for fleet funds, and allow staff to act quickly when working with vendors, securing the best possible deals. The proposed adjustment would streamline the vehicle procurement process, while maintaining compliance with the City’s purchasing policies.