City Council

D. Consideration to continue the emergency justification for work and emergency contracting for the Greater Portuguese Bend-Ancient Altamira Landslide Emergency Project. (Copp) Recommendation: 1) Reconfirm, by a four-fifths vote, there is a need to continue the work on the Emergency Project declared by Council-adopted Resolution No. 2024-20 on May 7, 2024, finding an emergency exists requiring immediate action in the Greater Portuguese Bend-Ancient Altamira Landslide Complex (Landslide Complex) to seek to mitigate the movement of the landslide; 2) Direct the City Clerk to confirm the same in the minutes of this City Council meeting, via Minute Order, reflecting this action; 3) Approve Retroactive Amendment No. 1 to the Professional Services Agreement (PSA) with Cotton, Shires and Associates for City-wide geotechnical consulting, including landslide emergency stabilization geotechnical consulting through June 30, 2025, and related services, increasing the not-to-exceed amount for the initial 5-year term by $1,190,474 from $400,000 to $1,590,474 while maintaining a 15% contingency, and authorize the Mayor and City Clerk to execute Amendment No. 1, to the PSA with Cotton, Shires and Associates, Inc. in a form approved by the City Attorney; 4) Approve Retroactive Amendment No. 1 to the PSA with McGee Surveying Consulting for Portuguese Bend Landslide Monitoring Program Surveying and related services, increasing the not-to-exceed amount for the term between September 5, 2023 and June 30, 2024 by $405,123 from $64,400 to $469,523, and extending the contract term by one year, with an amended contract end date of June 30, 2025, and authorize the Mayor and City Clerk to execute Amendment No. 1 to the PSA with McGee Surveying Consulting, in a form approved by the City Attorney; 5) Approve Retroactive Amendment No. 2 to the PSA with Ocean Blue Environmental Services, Inc. for City-wide environmental cleanup and related services, increasing the not-to-exceed amount for the term between May 17, 2022 and June 30, 2024 by $1,738,479 from $532,082 to $2,270,561 while maintaining a 15% contingency, and authorize the Mayor and City Clerk to execute Amendment No. 2, to the PSA with Ocean Blue Environmental Services, Inc. in a form approved by the City Attorney; 6) Approve Retroactive Amendment No. 1 to the PSA with Hardy & Harper, Inc. for city-wide public works maintenance and related services, increasing the not-to-exceed amount for the initial 5-year term by $261,213 from $2,167,651 to $2,428,864 while maintaining a 15% contingency, and authorize the Mayor and City Clerk to execute Amendment No. 1 to the PSA with Hardy & Harper, Inc., in a form approved by the City Attorney; 7) Approve Retroactive Amendment No. 1 to the Public Works Agreement (PWA) with Hardy & Harper, Inc. for roadway maintenance and related services, increasing the not-to-exceed amount for the initial 5-year term by $2,324,438 from $2,000,435 to $4,324,873 while maintaining a 10% contingency, and authorize the Mayor and City Clerk to execute Amendment No. 1 to the PWA with Hardy & Harper, Inc., in a form approved by the City Attorney; 8) Approve Retroactive Amendment No. 2 to the PSA with Monaco Mechanical, Inc. for City-wide plumbing and related services, removing the annual not-to-exceed amount of $100,000 as a result of actual expenditures for services needed to respond to the landslide emergency, for the initial 6-year term with no change to the total contract not-to-exceed amount, and while maintaining a 10% contingency, and authorize the Mayor and City Clerk to execute Amendment No. 2 to the PSA with Monaco Mechanical, Inc., in a form approved by the City Attorney; 9) Ratify payments for emergency repairs to the Abalone Cove Sanitary Sewer System during the period between July 22, 2024 and November 6, 2024 to Ramona, Inc. in the amount of $191,602; 10) Ratify payments for delivering soil for fissure filling within the Landslide Complex during the period between December 6, 2023 and June 30, 2025 to BD White Topsoil Co., Inc. in the amount of $127,052; 11) Ratify payments for emergency repairs to the Abalone Cove Sanitary Sewer System during the period between July 17, 2023 and June 4, 2025 to Clarke Contracting Corporation in the amount of $1,977,321; 12) Ratify payments for emergency repairs to the Abalone Cove Sanitary Sewer System during the period between January 31, 2025 and April 16, 2025 to Colich and Sons, LP in the amount of $243,684; 13) Ratify payments for emergency roadway repairs within the Landslide Complex during the period between August 2, 2024 and June 11, 2025 to Inland Engineering Services, Inc. in the amount of $91,853; 14) Ratify payments for fueling services for the Abalone Cove Sanitary Sewer System lift station generators during the period between September 10, 2024 and May 28, 2025 to Ferrellgas, LP in the amount of $101,068; 15) Ratify payments for maintenance and repair services for the Abalone Cove Sanitary Sewer System lift station generators during the period between October 18, 2024 and July 30, 2025 to Genesis Electrical, Inc. in the amount of $83,313; 16) Ratify payments for emergency sewer and storm drain repairs within the Landslide Complex on April 15, 2024 to Southwest Pipeline Technologies, Inc. in the amount of $33,000; and, 17) Ratify payments for sewer and storm drain repairs within the Landslide Complex during the period between March 7, 2024 and April 30, 2025 to Performance Pipeline Technologies, Inc. in the amount of $92,710. Agenda Report