City Council

14. APPROVAL OF A FIRST AMENDMENT TO EXTEND THE MAINTENANCE AGREEMENT WITH ACCO ENGINEERED SYSTEMS, INC. FOR HVAC MAINTENANCE AND REPAIR SERVICES AND INCREASE THE COMPENSATION FOR THE EXTENDED TERM; RATIFY THE EMERGENCY HVAC SERVICES AND FIND THAT EXTENSION OF THE AGREEMENT IS IN THE BEST INTEREST OF THE CITY Recommendation It is recommended that the City Council: a. Approve the First Amendment (Attachment 1) to the Maintenance Agreement with ACCO Engineered Systems, Inc. (Attachment 2), extending the term through June 30, 2027, incorporating the Fiscal Year (FY) 2026-27 rates, and increasing the agreement maximum by $209,715.94, from $150,000 to a cumulative amount not to exceed $359,715.94, including $58,647.94 for urgent HVAC services performed in July 2026 and $151,068.00 in contract authority for routine maintenance and future on-call repairs for the remainder of FY 2026-27; authorize the City Manager to execute the amendment, subject to approval as to form by the City Attorney; b. Ratify emergency HVAC services performed in July 2026 in an amount not to exceed $58,647.94; and c. Find that extension of the Agreement with ACCO Engineered Systems, Inc., for an additional year without competitive bidding is in the best interest of the City to ensure continued HVAC maintenance and repair services based on operational continuity and ACCO’s familiarity with the City’s Pelican control system.