LA County Board

47. Data Capture and Clinical Documentation Improvement System and\nRelated Services Agreement\nRecommendation: Authorize the Director of Health Services to execute an\nagreement with Accenture, LLP, for the provision of the Data Capture and\nClinical Documentation Improvement System and Related Services (DCCDIS)\nat the Department of Health Services (DHS), effective August 13, 2024 through\nAugust 12, 2034, with five one-year extension options, with a maximum contract\namount not to exceed $140,720,483, including the extension periods, which\nincludes $22,138,947 in general Pool Dollars for the purchase of optional work\nand $21,118,272 for the purchase of optional work in the form of specific\nDCCDIS capabilities and services as described below, with the option to\nreallocate any unspent amounts to general Pool Dollars; and authorize the\nDirector to take the following actions: (Department of Health Services)\nAPPROVE (Continued from the meeting of 7-23-24) (NOTE: The Chief\nInformation Officer recommends approval of this item.)\nExecute amendments to the agreement to exercise the extension options,\nadd, delete and/or change terms and conditions as mandated by Federal\nor State law or regulation, County policy, and the Board, reduce scope\nof services and the maximum contract amount, consent to any\nassignments of the agreement as provided in the agreement, and to\nprovide for rate adjustments for the fixed hourly rates for professional\nservices, starting with the sixth contract year, in accordance with the\nterms of the agreement;\nApprove and execute change notices to the agreement for modifications\nto the project schedule and changes that do not incur additional costs or\nexpenses or that do not otherwise materially affect any term or condition\nof the agreement, and change orders or amendments using Pool Dollars\nincluded as part of the maximum contract amount to acquire optional\nwork, including the specific DCCDIS capabilities as described below,\nprovided the amounts payable under such change orders do not exceed\nthe available amount of designated or general Pool Dollars, as applicable;\nIssue written notice(s) of partial or full termination to suspend and/or\nterminate the agreement in accordance with the termination provisions in\nthe agreement without further action by the Board, if necessary, and\nmodify or waive certain requirements of the County's standard\nsubcontracting, sub-processing, and third-party license provisions to\naddress changes to subcontractors, sub-processors, and third-party\nlicensors, on condition that the contractor and its subcontractors’ and\nlicensors' obligations and accountability to the County are not\nsignificantly diminished and DHS, in consultation with County Counsel\nand outside counsel, determines the risk of such modifications are\noutweighed by the objectives to be achieved; and\nAmend equipment maintenance and information technology agreements\nto facilitate successful and timely deployment of the DCCDIS including,\nbut not limited to, acquisition of interfaces and systems required to\nfacilitate the implementation of DCCDIS and related services, migration\nor archiving of data and related professional services, extension of the\nterm of agreements or purchase orders to allow for orderly transition to\nDCCDIS including, but not limited to, the extension of the agreement with\n3M Health Information Systems, Inc. on a sole source basis without\nproviding a further sole source notice, to prevent a disruption of the\nservices and software currently provided to DHS, increase of maximum\ncontract amounts to effectuate the required aforementioned changes at a\ntotal estimated cost not to exceed $2,750,000, and termination of such\nagreements, in whole or in part in, accordance with terms of each\nagreement. (24-2977)