City Council

CC 4. Fleet Program Single Vendor Expenditure Authority Increase and Appropriation\nRecommendation(s):\n1. Increase the City Manager’s, or his designee, single-vendor expenditure authority to the\nbudgeted amount for the fleet fund capital asset purchase and lease accounts through the end\nof FY 2024-2025, and require the City Manager to report purchases in excess of the\npurchasing authority to the City Council in writing; and\n2. Appropriate $240,000.00 into account 111-44097-82000; and\n3. Authorize the City Manager, or his designee, to execute and sign all documents.\nTo address this, the Maintenance Services Division is proposing an increase in the City\nManager’s expenditure authority for single-vendor vehicle and equipment purchases. This\nincrease would align with the approved capital asset budget for fleet funds, and allow staff to\nact quickly when working with vendors, securing the best possible deals. The proposed\nadjustment would streamline the vehicle procurement process, while maintaining compliance\nwith the City’s purchasing policies.