Alhambra — 2023-05-22

CITY CLERK\n15\n5-22-23

1. PROCLAMATIONS – F2M23-3\nA. Ratify the action of Mayor Andrade-Stadler in proclaiming June 2, 2023 as\nNational Gun Violence Awareness and Wear Orange Day in Alhambra.\nB. Ratify the action of Mayor Andrade-Stadler in proclaiming June 2023 as LGBTQ+\nPRIDE MONTH in Alhambra.\nPRESENTATIONS

10. APPROVE MOA: ADMINISTRATION AND COST SHARING FOR IMPLEMENTATION\nOF THE COORDINATED INTEGRATED MONITORING PROGRAM & WATERSHED\nMANAGEMENT PLAN FOR THE UPPER LOS ANGELES RIVER WATERSHED\nMANAGEMENT AREA – F2M13-54, C2M23-38, M2M23-81\nStaff requests that the City Council approve a Memorandum of Agreement (MOA)between\nthe City of Alhambra and 18 other governmental agencies and the San Gabriel Valley\nCouncil of Governments for the administration and cost sharing among the agencies\nrelated to the implementation of the Coordinated Integrated Monitoring Program and\nEnhanced Watershed Management Program for the Upper Los Angeles River Watershed\nManagement Area. This MOA shall become effective on July 1, 2023 and shall remain in\neffect for three (3) years up to and including June 30, 2026.\nRecommended Action: City Council approve a Memorandum of Agreement (MOA)\nbetween the City of Alhambra and 18 other governmental agencies and the San Gabriel\nValley Council of Governments for the administration and cost sharing among the\nagencies related to the implementation of the Coordinated Integrated Monitoring Program\nand Watershed Management Program for the Upper Los Angeles River Watershed\nManagement Area in the amount of $25,278.00 for FY 2023-24; $24,472.00 for FY 2024-\n25 and $29,209.00 for FY 2025-26; and, direct staff to undertake the steps necessary to\nfinalize Council’s action. (M2M23-81)

11. NOTICE OF COMPLETION: LONGDEN WELL NO. 2 TEMPORARY PUMP RENTAL –\nF2M22-29, C2M22-35, M2M23-82\nOn June 27, 2022, the City Council awarded a contract to General Pump Company for the\nLongden No. 2 Temporary Pump Rental in the amount of $88,971.00. The final cost of\nthe project was $88,971.00 per the contract amount. The project has been completed in\naccordance with the City’s requirements and specifications. As such, it would be\nappropriate for the City Council to accept the project as complete and instruct the City\nClerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s\nOffice.\nRecommended Action: City Council accept the work of General Pump Company\nInc. for Longden No. 2 Temporary Pump Rental as complete in the amount of $88,971.00;\ndirect the City Clerk to file a Notice of Completion with the County of Los Angeles for\nrecordation; direct the Finance Director to release the retention 35 days from the date of\nrecordation if no liens are filed; and direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M23-82)\n7\n5-22-23

12. NOTICE OF COMPLETION: LONGDEN WELL NO. 2 MOTOR REPLACEMENT\nPROJECT – F2M22-29, C2M22-6, M2M23-83\nOn February 28, 2022, the City Council awarded a contract to General Pump Company\nfor the Longden No. 2 Motor Replacement in the amount of $227,064.00. The final cost\nof the project was $222,442.23, $4,621.77 below the contract amount due to a reduction\nin labor time required to install the motor. The project has been completed in accordance\nwith the City’s requirements and specifications. As such, it would be appropriate for the\nCity Council to accept the project as complete and instruct the City Clerk that the Notice\nof Completion be filed with the County of Los Angeles Recorder’s Office.\nRecommended Action: City Council accept the work of General Pump Company\nInc. for Longden No. 2 Motor Replacement as complete in the amount of $222,442.23;\ndirect the City Clerk to file a Notice of Completion with the County of Los Angeles for\nrecordation; direct the Finance Director to release the retention 35 days from the date of\nrecordation if no liens are filed; and direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M23-83)

13. AWARD CONTRACT: FINANCIAL MANAGEMENT SOFTWARE ANNUAL\nMAINTENANCE – F2M5-75, C2M23-39, M2M23-84\nThe Finance Department utilizes Tyler EDEN as the financial management software for\nthe City. The EDEN system provides several crucial software/database modules, including\ngeneral ledger, accounts payable, payroll, and human resources. EDEN software is\nlicensed to the City from Tyler Technologies, Inc. and is critical to the operations of the\nFinance Department. Tyler Technologies, Inc. is the sole provider of software licenses,\nuser support, software updates, and version upgrades for the EDEN product. Pursuant to\nAlhambra Municipal Code 3.36.080 (B)(2), the purchase method may be dispensed when\nthe equipment can only be obtained from one source (sole source). Staff is recommending\nan award of contract to Tyler Technologies, Inc. Staff will be bringing an item to the next\nCity Council meeting to request for an award of contract for a new Enterprise Resource\nPlanning (ERP) accounting system.\nRecommended Action: City Council award a professional services agreement,\nsubject to final language approval by the City Manager and City Attorney, to Tyler\nTechnologies, Inc. (EDEN) for the annual software support, maintenance, and license\nagreement for the City’s Financial Management System in an amount not to exceed\n$71,000; and, direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-84)

14. AUTHORIZE RFP: DESIGN SERVICES FOR TRAFFIC SIGNAL SYNCHRONIZATION\nPROJECT – ADAPTIVE/TRAFFIC RESPONSIVE UPGRADES PHASE 1 – F2M23-47,\nRFP2M23-17\nAs part of a broader package of projects known as the SR-710 MIPs (Mobility\nImprovement Projects), traffic signal synchronization projects were awarded by LACMTA\nMeasure R Funding. The SR-710 MIPs are the result of reallocated Measure R Funds for\nthe SR-710 North Project to new mobility improvement projects within the San Gabriel\nValley subregion. This project encompasses four project corridors affecting 62 traffic\n8\n5-22-23\nsignals in the City of Alhambra along Garfield Avenue, Fremont Avenue, Atlantic\nBoulevard, and Valley Boulevard. These four corridors are funded under separate\nLACMTA Measure R Funding Agreements but are being combined for the purposes of\nthis RFP because of identical preliminary design scope and objectives for all project areas\nand to gain efficiency in preparation and review and in managing these projects. The\nAlhambra Adaptive Traffic/Traffic Responsive Control Project (Garfield, Fremont, Atlantic\nand Valley) is an eligible SR-710 North Corridor Mobility Improvement approved by the\nMetro Board of Directors. The project will upgrade the traffic signal system, and other\ncomponents at major north-south and east-west corridors to improve the traffic operations\nand mobility in the City. These improvements will be planned and developed in conjunction\nwith adjacent cities and Los Angeles County to ensure that traffic operations are\ncoordinated through major corridors within the SR-710 area. Staff is seeking to distribute\na Request for Proposals for professional engineering design services for the project.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals for Design Services the Traffic Signal Synchronization Project –\nAdaptive/Traffic Responsive Upgrades Phase 1 with proposals due no later than 4:00 p.m.\non Thursday, June 22, 2023.

15. AUTHORIZE RFP: UNINTERRUPTABLE POWER SUPPLY SYSTEMS – F2M23-48,\nRFP2M23-14\nThe Police Department facility was built in 1994 and now requires services to upgrade and\ninstall two uninterruptable power supply (UPS) systems. The current UPS systems are\nbeyond their useful life. Updated UPS systems are crucial for maintaining the computer\naided dispatch (CAD) system operability and police radio equipment functionality.\nServices sought include installation of equipment, upgrading electrical wiring,\nmaintenance and administration of upgrades.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals (RFP) for the purchase and installation of two uninterruptable power supply\nsystems for the Police Department facility; and, direct staff to undertake the steps\nnecessary to finalize Council’s action.

16. NOTICE INVITING BIDS: FIRE STATION 73 KITCHEN REMODEL PROJECT – F2M23-\n49, N2M23-61\nThe kitchen at Fire Station 73 is old and deteriorated. It is in need of a complete\nrehabilitation. Plans and specifications have been prepared to rehabilitate the kitchen with\nnew cabinets, fixtures, flooring, lighting, plumbing fixtures and paint. Bids are due no later\nthan 10:30 a.m. on June 29, 2023 in the office of the City Clerk and will be opened at\n11:00 a.m. that same day.\nRecommended Action: City Council authorize staff to circulate a Notice Inviting Bids\nto prospective contractors for the Fire Station 73 Kitchen Remodel Project; and, direct staff\nto undertake the steps necessary to finalize Council’s action.\n9\n5-22-23

17. CONTRACT AMENDMENT: WIRELESS MOBILE SERVICES AGREEMENT WITH T-\nMOBILE – F2M22-6B, C2M22-60, M2M23-85\nOn November 14, 2022, the City Council approved an agreement with T-Mobile USA, Inc.\nfor Connecting Heroes Program wireless mobile services through May 2023 for an amount\nestimated at $16,647 annually. The original contract amount did not include charges for\ntaxes and fees. The T-Mobile Connecting Heroes Program amendment states the term of\nthe agreement (C2M22-60) will continue on a month-to-month basis provided the NASPO\nValuePoint Contract No. MA176 – Master Agreement is in effect, which has a contract\nending date of August 11, 2024. The City has the option to terminate the contracted\nsupport services at any time upon 30 days written notice to T-Mobile.\nRecommended Action: City Council approve an amendment, subject to final\nlanguage approval by the City Manager and City Attorney, to the agreement between the\nCity of Alhambra and T-Mobile USA, Inc. (C2M22-60) for wireless mobile services for an\namount not to exceed $19,800 annually; and, direct staff to undertake the steps necessary\nto finalize Council’s action. (M2M23-85)

18. AWARD CONTRACT: LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS CITY\nPROPERTIES – F2M23-32, RFP2M23-6, C2M23-40, M2M23-87\nIn March of 2023, staff released a Request for Proposals (RFP2M23-6), requesting\nlandscaping maintenance services for the maintenance of various landscaped areas\nthroughout the City of Alhambra, including the downtown area, Auto Row, various park\nsites, City Hall, Police Department, Library, Freeway off-ramps, Public Works & Utilities\nDepartment Facilities, and Parking Structures. Six proposals were submitted, and a\ncommittee comprised of representatives from Parks & Recreation, Public Works and the\nUtilities Department evaluated the proposals and ranked them based on various factors\nfrom experience, to price, to references. After a lengthy review process, staff agreed\nParkwood Landscape Maintenance Inc. is the most professional, qualified, and best priced\nproposal. Under the new proposal, Parkwood will increase their field staffing level by three\nfull time employees to better serve the City and provide a more consistent and improved\nlevel of service. Parkwood Landscape Maintenance Inc. proposes to provide landscaping\nmaintenance services to City facilities at an amount not to exceed $465,660.00. After\ncompletion of the third year, Parkwood may submit for a one-time cost adjustment per the\nCPI index, limited to no more than 5%. As such, staff recommends awarding a two-year\ncontract with an option for 1 two-year and 1 one-year contract extension periods to\nParkwood Landscape Maintenance Inc., effective July 1, 2023.\nRecommended Action: City Council award a two-year contract, subject to final\nlanguage approval by the City Manager and City Attorney, to Parkwood Landscape\nMaintenance Inc. for landscape maintenance services for City Hall, Police Department,\nLibrary, Public Works and Utilities Department facilities in an amount not to exceed\n$465,660 commencing July 1, 2023 through June 30, 2025, the contract provides for a\ntwo-year contract period with an option for one two-year contract extension and an\nadditional one-year contract extension period; authorize the City Manager to execute the\nextensions if the services are satisfactory; direct the Finance Director to appropriate funds\nin the amounts outlined in the May 22, 2023 report by the Director of Parks & Recreation;\nand, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-87)\n10\n5-22-23

19. NOTICE INVITING BIDS: POLICE DEPARTMENT SERVER ROOM HVAC UPGRADE\n– F2M23-51, N2M23-60\nThe existing cooling unit servicing the Alhambra Police Department server room is tied\ninto the existing chiller. This unit does not run independently and has malfunctioned due\nto various issues. When the unit malfunctions, it causes the servers to lose power and\nvital technology services are lost. The City has secured a consultant to assess the\nstructural feasibility of installing two additional units which enables the server room to\nfunction independently of the building chiller. The assessment confirmed structural\nfeasibility of the proposed units and the City is moving forward with the equipment\nanchorage and support design. Specifications have been prepared and will be included in\nthe advertised Notice Inviting Bids.\nRecommended Action: City Council approve the distribution of a Notice Inviting Bids\nto qualified contractors for the Police Department Server Room HVAC Upgrade with bids\ndue no later than 10:30 a.m. on June 15, 2023, and opened at 11:00 a.m. that same day.

2. DRAFT BUDGET FOR FISCAL YEARS 2023-24 & 2024-25 & CAPITAL\nIMPROVEMENT PLAN FOR FISCALYEARS 2023-2024 THROUGH 2027-2028 –\nF2M23-17\nStaff requests that the City Council review and discuss the Draft Budget for fiscal years\n2023-24 & 2024-25 for the City of Alhambra, the Golf Course Clubhouse Corporation, the\n2\n5-22-23\nAlhambra Capital Improvements Corporation and the Alhambra Public Financing\nCorporation and the Capital Improvement Plan for fiscal years 2023-2024 through 2027-\n2028. The Two-Year Budget and Capital Improvement Plan will come back for final City\nCouncil consideration and adoption at the June 26, 2023 meeting.\nRecommended Action: City Council review and discuss the Fiscal Years 2023-24\n& 2024-25 Draft Budget and the Capital Improvements Plan for fiscal years 2023-2024\nthrough 2027-2028.

20. CONTRACT AMENDMENT: PROFESSIONAL ON-CALL CEQA & NEPA\nCONSULTING SERVICES – F2M16-39, C2M16-42, M2M23-86\nOn June 27, 2016, the City Council awarded a Professional Services Agreement\n(“Agreement”) to Dudek for California Environmental Quality Act (CEQA)/National\nEnvironmental Policy Act (NEPA) consulting services on an as-needed basis for future\ndevelopment projects. This contract provides for a revolving fund to render services that\nare reimbursed by a project applicant. Previously, the City Council approved amendments\nto the Agreement in 2018 and in 2021 (both to adjust the not-to-exceed cap). The City has\nengaged Dudek with a variety of projects in the past and will need on-call CEQA services\nfor future development projects. The proposed amendment extends the term for an\nadditional five-years through June 27, 2027 after which time, any additional renewal terms\nwill require City Council approval. The contract can be terminated at any time by providing\nsixty days advance notice. The amendment also increases the not-to-exceed cap by\n$250,000 (from $350,000 to $600,000 for the life of the contract), unless the Agreement\nis further amended.\nRecommended Action: City Council approve that certain Third Amendment to\nAgreement for Professional Planning Services with Dudek for on-call California\nEnvironmental Quality Act (CEQA) and National Environmental Policy Act (NEPA)\nconsulting services on an as-needed basis for future development projects, on file in the\nCity Clerk’s Office as C2M16-42 and by this reference incorporated herein and made a\npart of as though fully set forth herein; and, direct staff to undertake the necessary steps\nto finalize the Council’s action. (M2M23-86)

21. APPROVAL OF MEASURE R FUNDING AGREEMENT WITH THE LOS ANGELES\nCOUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR THE\nFREMONT RAMP AND INTERCHANGE IMPROVEMENTS – F2M19-32, C2M23-41,\nM2M23-88\nOn March 13, 2023, the City Council authorized a Cooperative Agreement with Caltrans\nfor the Fremont Ramp and Interchange Improvements as part of “Advancing Alhambra” to\n11\n5-22-23\nimprove local roads and safety and reduce traffic and congestion throughout Alhambra.\nOn May 8, 2023, the City received a Funding Agreement from Metro for the Fremont Ramp\nand Interchange Improvements in the amount of $100 million; staff is seeking City Council\napproval to execute the Funding Agreement to enable reimbursements to the City for past\nand future expenses related to this mobility improvement project. The Fremont Ramp and\nInterchange improvements are intended to keep motorists on the I-10 rather than\nencourage repeat cut through via Alhambra’s streets and neighborhoods. Since traffic will\nbe more efficient with less congestion, the improvements will aid in reducing idling and\nimproving air quality in Alhambra.\nRecommended Action: City Council approve a Funding Agreement with the Los\nAngeles County Metropolitan Transportation Authority (Metro) for the Fremont Ramp and\nInterchange Improvements, subject to final language approval by the City Manager and\nCity Attorney; authorize the City Manager to execute said Agreement; and, direct staff to\nundertake the steps necessary to finalize the Council’s action. (M2M23-88)

22. AWARD CONTRACT: DESIGN, CONSTRUCTION & DECORATION OF THE 2024-2028\nTOURNAMENT OF ROSES PARADE FLOATS – F2M23-33, RFP2M23-9, C2M23-42,\nM2M23-90\nOn March 13, 2023, City Council authorized the circulation of a Request for Proposals for\ndesign, construction and decoration of the 2024-2028 Tournament of Roses Parade floats.\nStaff issued a Request for Proposal on March 14, 2023. Three professional commercial\nfloat builders received the Request for Proposals. Two float builders chose not to\nparticipate in the bidding process. The sole bidder is the Phoenix Decorating Company.\nAdditionally, Phoenix Decorating Company submitted three renderings of possible float\noptions and cost for each float option for the City’s 2024 float to City Arts and Cultural\nEvents Committee to review. The Committee has reviewed the three options and\nrecommended the “Dragon Music” rendering. The cost for the City’s participation in the\n2024 parade includes the float’s design, construction, decoration, and operation. The\nfunds used are from the Art in Public Places fund and are restricted to art projects such\nas the Rose Parade Float.\nRecommended Action: City Council appropriate funds from the Art in Public Places\nFund for the City’s participation in the 2024-2028 Tournament of Roses Parade, which\nincludes the design, construction, decoration and operation of the float; approve an\nagreement, subject to final language approval by the City Manager and City Attorney, by\nand between the City of Alhambra and Phoenix Decorating Company for oversight,\nbuilding, and execution of the float in an amount not to exceed $130,216 in 2024,\n$136,726.80 in 2025, $143,563.14 in year 2026, $150.741.30 in 2027 and $158,278.36 in\n2028; and, direct staff to undertake the steps necessary to finalize the City Council’s\naction. (M2M23-90)

23. AWARD CONTRACT: ALHAMBRA COMMUNITY CENTER PROJECT MANAGEMENT\nSERVICES – F2M22-65, RFP2M22-22, C2M23-43, M2M23-91\nOn November 14, 2022, the City Council authorized the circulation of a Request for\nProposals for Project Management Services for the Alhambra Community Center Project.\nThe Project Manager will be responsible for duties from feasibility study completion\n12\n5-22-23\nthrough the completion of construction, including but not limited to; oversight of the\nenvironmental review process; RFP, selection, and Architect oversight; value engineering;\nbid packages for construction; maintain project schedule; project budget oversight; on-site\nproject management services through completion of construction; assist with community\noutreach, and other duties as may be required. A total of four (4) proposals for this project\nwere received from qualified consulting firms. On May 1, 2023, an evaluation panel\nconsisting of two City Council members and four City staff members interviewed and rated\nthe firms to determine how each met the essential requirements outlined in the RFP,\nincluding: Compliance with the RFP Requirements; Project Understanding and Approach;\nExperience; Level of effort, schedule, and cost-effectiveness to provide efficient services.\nAfter careful consideration, the evaluation panel determined Corbis and Cowley best\nmeets the City’s criteria and overall needs.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and the City Attorney, by and between the City of Alhambra\nand Corbis and Cowley, for Project Management Services for the construction of the\nAlhambra Community Center in an amount not to exceed $750,000 or $25,000 per month\nfor 30 months; and, direct staff to undertake the steps necessary to finalize the Council’s\naction. (M2M23-91)

24. TREASURER’S REPORT – F2M23-1\nRecommended Action: City Council receive and file as submitted the Treasurer's\nReport prepared by the Director of Finance for the month of April 2023, listing all of\nthe City's investments as of April 30, 2023.

25. PERSONNEL ACTIONS – F2M23-1\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated May 22, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

26. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (237987\nthru 238151) in the amount of $915,886.10 for the period ending March 23, 2023 and\nSchedule of Wire Transfers in the amount of $2,548,164.37 for the week ending March\n17, 2023; Final Check List (238152 thru 238290) in the amount of $1,123,809.60 for the\nperiod ending March 30, 2023 and Schedule of Wire Transfers in the amount of\n$345,459.57 for the week ending March 24, 2023; Final Check List (238291 thru 238456)\nin the amount of $60,258.92 for the period ending April 4, 2023; and, Final Check List\n(238457 thru 238555) in the amount of $439,311.96 for the period ending April 6, 2023\nand Schedule of Wire Transfers in the amount of $943,522.95 for the week ending April\n7, 2023.

27. TENANT PROTECTION ORDINANCES: ADOPTION OF AN URGENCY ORDINANCE\nIMPOSING A TEMPORARY MORATORIUM ON NO FAULT, SUBSTANTIAL\n13\n5-22-23\nREMODEL EVICTIONS FOR CERTAIN RESIDENTIAL TENANCIES IN THE CITY OF\nALHAMBRA AND FIRST READING OF A NON-URGENCY ORDINANCE REGARDING\nTHE SAME – F2M23-7, O2M23-4811, O2M23-4812\nOn January 1, 2020, the California Tenant Protection Act of 2019 (AB 1482) established\nan annual rent increase cap of five percent plus inflation or ten percent, whichever is lower.\nAB 1482 also prohibits evictions without “just cause” (as defined). However, AB 1482\ncontains numerous exceptions. One of those exceptions allows owners to evict tenants in\norder “to demolish or to substantially remodel” a rental unit. This report refers to these as\n“substantial remodel evictions.” After the tenancy is terminated, the owner can raise rent\non the newly-remodeled unit in excess of AB 1482’s rent cap. At its regular meeting on\nMay 8, 2023, the City Council heard testimony from certain tenants and tenant advocates\nabout impending renovation eviction notices. The Council directed an ordinance similar to\nthat adopted by the City of Claremont and other cities be adopted to provide the City\nadditional time to study the appropriate tenant protections for Alhambra. Staff has\nprepared temporary renovation eviction moratorium ordinances for the City Council’s\nconsideration. Staff recommends the temporary moratorium be in place for six months,\nbut the City Council can direct staff to adjust the time period, if preferred. Many types of\nresidential rental properties are exempt from AB 1482’s tenant protections and would also\nbe exempt from the proposed ordinances. If adopted as drafted, the Temporary Eviction\nMoratorium Ordinances will apply to all non-exempt residential rental units, including\nwhere a notice to vacate or to quit the rental unit has been served prior to the effective\ndate of the ordinance, but where an unlawful detainer judgment has not been issued as of\nthe effective date of the ordinance. If desired, the City Council could direct staff to modify\nthe ordinance(s) so that evictions that are already in progress are not subject to the\nordinance(s)’ new requirements. Many cities and counties (including the County of Los\nAngeles and the Cities of Los Angeles, Long Beach, South Pasadena, Claremont, and\nPomona) have adopted measures to heighten protection for tenants facing no fault\nevictions. These are issues that staff will study and can bring back to the Council for its\nconsideration during the pendency of the moratorium ordinance, if the Council adopts\nsame.\nRecommended Action: City Council, by one motion, should take the following\nactions:\n1. Declare introduced for its first reading the following urgency ordinance entitled:\nOrdinance No. O2M23-4811: An Urgency Ordinance of the City Council of the\nCity of Alhambra, California, enacted pursuant to California Government Code\nSections 36934 and 36937 and Section 48 of the Alhambra Charter\nestablishing a temporary Moratorium on certain “no fault” residential evictions\ndue to a property owner’s intent to substantially remodel the tenant’s unit in the\nCity of Alhambra\nand adopt same by a 4/5 vote of the City Council, after which such ordinance shall\ngo into effect immediately; and,\n2. Declare introduced for its first reading the following ordinance entitled:\nOrdinance No. O2M23-4812: An Uncodified Ordinance of the City Council of\nthe City of Alhambra, California establishing a temporary Moratorium on\n14\n5-22-23\ncertain “no fault” residential evictions due to a property owner’s intent to\nsubstantially remodel the tenant’s unit in the City of Alhambra\nwhich ordinance will return for a second reading and adoption at the next regular\nCity Council meeting.

3. WATER RATE STUDY – F2M23-50\nThe City of Alhambra’s Utilities Department Water system is made up of 143 miles\ndistribution mains, 3742 valves, 1118 hydrants and 13 reservoirs, the system delivers\nwater and fire protection to the entire City of Alhambra. The current Water Rate Structure\nfor the City of Alhambra was adopted in 2009, and the water rates have not been adjusted\nsince 2013. The Utilities Department contracted Robert D. Niehaus Inc. (RDN) to review\nthe current water rates and develop a 5-year financial plan for Water Fund to ensure\nfinancial sufficiency for continued operation, capital improvement, debt service and\nreserves. Mr. Anthony Elowsky from RDN will present the cost-of-service analysis and\nWater Rate Structure they have designed to meet the requirements under Proposition\n218.\nRecommended Action: City Council receive and file this informational report.\nPUBLIC HEARINGS

4. PUBLIC WORKS MAINTENANCE & IMPROVEMENT DISTRICT & POLICE\nFACILITIES ASSESSMENT DISTRICT: FISCAL YEAR 2023-2024 RENEWALS –\nF2M23-45, N2M23-58, R2M23-26, R2M23-27\nThis is the time and place set by Notice No. N2M23-58 for the City Council to hold a public\nhearing to consider the following:\nA. The Public Works Maintenance and Improvement District No. 1 - Zone A includes the\ndowntown area only and was established to provide a source of funding to operate\nand maintain specialized improvements in the downtown area. Those improvements\ninclude items such as decorative sidewalk planters, landscape medians, decorative\nsidewalk and paving and the Washington Twin streetlights. This assessment is\nproposed to be unchanged from the 2022-23 level; and,\nB. The Public Works Maintenance and Improvement District No. 1 - Zone B was\nestablished to fund debt service on a bond issue and ongoing maintenance and\noperation of the City-wide street lights, sidewalks, curb and gutters, streets, street\ntrees, median landscaping and municipal parking lots and structures. The work is\nperformed by a combination of a concrete crew, a two-person electrical crew (who also\nmaintain traffic signals), an asphalt crew, and contractors. This assessment is\nproposed to be unchanged from the 2022-23 level; and,\nC. The Public Works Maintenance and Improvement District No. 1 - Zone C was\nestablished in 1987 and includes generally those properties located on both sides of\n3\n5-22-23\nMain Street, between Atlantic and Palm, and on both sides of Palm, between Main and\nCommonwealth. The purpose of Zone C is to provide funding for the ongoing\nmaintenance and operation of the public improvements, which were constructed in the\nAuto Row area and include the grass parkway, the feature lights between Atlantic and\nOlive, and the street trees. This assessment is proposed to be unchanged from the\n2022-23 level; and,\nD. The Alhambra Police Facilities Assessment District (PFAD) assessment was created\nin 1991 by the City Council after a vote in which nearly 60 percent of the voters\nindicated approval for the proposal. The assessment pays the debt service on the\nbonds that were used to build the police facility. This assessment is proposed to be\nunchanged from the 2022-23 level, which for a single-family home is $59.56. The final\ndebt service payment will be made in September of this year.\nRecommended Action: After receiving public testimony, the Mayor should close the\npublic hearing and the City Council, by one motion, should adopt the following:\n1) Resolution No. R2M23-26 entitled: A Resolution of the Alhambra City Council\nordering the renewal of the City of Alhambra Public Works Maintenance and\nImprovements District No. 1 for Fiscal Year 2023-2024, confirming the Assessment\nDiagram and Assessment therefor and providing for the Assessment Levy in\nconnection therewith; and,\n2) Resolution No. R2M23-27 entitled: A Resolution of the Alhambra City Council\nordering the renewal of the City of Alhambra Police Facilities Assessment District\nNo. 91-1 for Fiscal Year 2023-2024, confirming the Assessment Diagram and\nAssessment therefor and providing for the Assessment Levy in connection\ntherewith

5. 2023-2024 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS – F2M23-\n52, N2M23-42, M2M23-89\nThis is the time and place set by Notice No. N2M23-42 for the City Council to hold a public\nhearing to consider the proposed Community Development Block Grant (CDBG) and\nHOME funding for the City of Alhambra’s proposed 2023-2024 Annual Action Plan and to\nreceive comment pursuant to and in compliance with the Federal Department of Housing\nand Urban Development (HUD) pre-submission requirements. For FY 2023-2024, HUD\nofficially notified the City of its funding allocations. The total HUD allocation is\n$1,417,146.00, with $847,164 from CDBG and $569,982 from HOME. The allocation for\nFY 2022-2023 for CDBG was $870,616, which was a decrease in the amount of $23,452\nand for HOME allocation was $569,254, which was an increase of $728.00. The following\nprograms are proposed to be funded from CDBG and HOME during FY 2023-2024:\nAdministration $144,432\nFair Housing $ 25,000\nCode Enforcement $200,000\nPublic Services – Senior Case Management $127,074\nHousing Rehab: Minor Improvements $350,658\nCDBG Total $847,164\n4\n5-22-23\nAdministration $56,998\nHousing Rehab: Major Improvements $427,487\nCHDO (New Construction) $85,497_\nHOME Total $569,982\nOn April 11, 2023, the HCDA Citizen Advisory Committee reviewed the proposed one-\nyear Action Plan and voted unanimously to recommend approval to the City Council. The\nnotice for this hearing and the 30-day public review of the 2023-2024 Annual Action Plan\nwas published in the Pasadena Star News, La Opinion, and World Journal newspapers.\nThe plan was also available for review at City Hall, Library, and the City’s website. As of\nthe date of drafting this report, no public comments were received.\nRecommended Action: After receiving public testimony, the Mayor should close the\npublic hearing and, at the City Council’s discretion, approve the proposed 2023-2024\nAnnual Action Plan for the Community Development Block Grant (CDBG) and HOME\nprograms and authorize staff to submit the plan to the U.S. Department of Housing and\nUrban Development (HUD). (M2M23-89)\nCONSENT AGENDA (Item Nos. 6 – 27)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

6. REQUEST TO REFUND FEES – ASIAN AMERICANS ADVANCING JUSTICE – F2M23-\n7, M2M23-92\nOn May 8, 2023, Councilmember Maloney requested a refund of the special event permit\nfees paid by Asian Americans Advancing Justice be considered. Asian Americans\nAdvancing Justice coordinated a Community Dance on May 20, 2023 at the Lai Lai\nBallroom & Studio to celebrate AAPI Heritage Month and the unity spirit, pride, culture and\njoy of Asian Americans and Pacific Islanders. The City’s fees paid for the special event\npermit were $1,426.17.\nRecommended Action: City Council direct the Finance Director to refund special\nevent permit fees paid in the amount of $1,426.17 to Asian Americans Advancing Justice,\nas deemed appropriate. (M2M23-92)

7. AWARD CONTRACT: DEVELOPMENT OF A FEASIBILITY STUDY FOR THE STORY\nPARK STORMWATER CAPTURE PROJECT – F2M23-29, RFP2M23-7, C2M23-36,\nM2M23-78\nOn March 13, 2023, the City Council approved the distribution of a Request for Proposals\nfor Development of a Feasibility Study for the Story Park Stormwater Capture Project. The\nFeasibility Study will satisfy the requirements of the Safe Clean Water Program to compete\nfor funding from the Regional Program for stormwater project design, construction,\noperations and maintenance, and other related eligible activities at the proposed Story\nPark site. Four proposals were received for the project. A review committee comprised of\nthree staff members reviewed the submitted proposals. Staff evaluated the proposals\n5\n5-22-23\nbased on qualifications, experience, references, technical approach, responsiveness and\ncost. Craftwater Engineering Inc. was selected as the most responsive firm.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nCraftwater Engineering Inc. for the development of a Feasibility Study for the Story Park\nStormwater Capture Project in an amount not to exceed $99,946.00; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-78)

8. AWARD CONTRACT: PURCHASE AND INSTALLATION OF FUEL MASTER\nHARDWARE & SOFTWARE – F2M23-46, C2M23-37, M2M23-79\nAs part of the City of Alhambra’s on-going effort to monitor fuel inventory and usage more\naccurately, the purchase and installation of a new fuel master system at the Alhambra\nPolice Department and a hardware upgrade to the Alhambra City Yard is needed. Staff is\nseeking to purchase this system though a cooperative purchase agreement. Cooperative\npurchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On September 29,\n2020, Sourcewell opened bids for the procurement of Electronic Fuel Management\nsystems & related equipment, accessories, and services. Sourcewell awarded contract\n092920-SYS to Syn-Tech Systems on November 4, 2021, a contract that does not expire\nuntil December 4, 2024. Fuel Serv is the local Authorized Distributer for Syn-Tech\nSystems.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Fuel Serv for the purchase and\ninstallation of Fuel Master fuel tracking hardware & software for the Alhambra Police\nDepartment and Alhambra City Yard in the amount of $125,568.13; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-79)

9. STREET EASEMENT: 1318 AND 1322 WEST ALHAMBRA ROAD – F2M23-8, M2M23-\n80, D2M23-2029\nStaff requests that the City Council accept a street easement for the property located at\n1318 and 1322 W. Alhambra Road. To provide for proper sidewalk access purposes along\nthe full property frontage for a sidewalk width of 5 feet, the project located at 1318 and\n1322 W. Alhambra Road required a 5-foot street easement dedication. The sketch and\nlegal description have been completed, and have been reviewed and approved by the City\nEngineer.\nRecommended Action: City Council adopt Minute Order No. M2M23-80 as follows:\nRESOLVED by the Alhambra City Council as follows: This Council hereby\naccepts that certain Easement (Deed No. D2M23-2029) from Tong Jue Si,\na California Non-Profit Religious Corporation granting to the City of\nAlhambra an easement for public streets and highways and public utility\npurposes and appurtenant facilities the real property in the City of\nAlhambra, County of Los Angeles, State of California, more particularly\ndescribed as follows:\n6\n5-22-23\nThe northly 5 feet of Lots 1 and 2 of Teagarden Tract, in the\nCity of Alhambra, County of Los Angeles, State of California,\nas per Map recorded in Book 13, Page 93 of Maps, in the Office\nof County Recorder of Said County Area is approximately 500\nsquare feet.\nand, direct staff to undertake the steps necessary to finalize Council’s action.