Alhambra — 2023-08-28

1. EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) – F2M5-41,\nN2M23-98, M2M23-133\nThis is the time and place set by Notice No. N2M23-98 for the City Council to hold a public\nhearing to receive community input concerning the use of funds received under the United\nStates Department of Justice, Bureau of Justice Assistance Edward Byrne Memorial\nJustice Assistance Grant (JAG) Program. The 2023 JAG funds will be used to modernize\nshared work areas within the Police Department, such as purchasing new desks, chairs,\nand office equipment. The funds will also pay for background investigation software and\nequipment/programs that will assist in the management and monitoring of real time crime\nanalysis data.\nRecommended Action: After receiving public testimony, the Mayor should close the\npublic hearing and the Council should adopt Minute Order No. M2M23-133 as follows:\nRESOLVED by the Alhambra City Council that this Council hereby\nauthorizes the City Manager, or her designee, to apply for United States\nDepartment of Justice, Bureau of Justice Assistance -- Edward Byrne\n2\n8-28-23\nMemorial Justice Assistance Grant (JAG) Program funds in the amount of\n$13,820 and appropriates additional funds to enable the contract; and,\nBE IT FURTHER RESOLVED by the Alhambra City Council that this\nCouncil hereby ratifies the action of the City Manager in designating the\nChief of Police or Designee as the administrator for said Grant.

10. NOTICE INVITING BIDS: REHABLITATION OF THE SEWER MAIN ON BEACON\nSTREET – F2M23-61, N2M23-104\nThe City of Alhambra Utilities Department is responsible for inspection, maintenance and\nrepair of the sewer system. The Wastewater Division performs regular sewer main\ncleaning and has an ongoing program to monitor and inspect the condition of the City’s\nsewer collection system. Extreme rain events over the past few months have further\ndegraded the condition of an aging sewer pipeline. On June 6, 2023, at 1010 E. Beacon\nStreet, the sewer main became blocked causing sewage to overflow through a manhole\ninto the street. City’s staff contained the spill and worked to clear the blocked sewer main.\nLining this section of the sewer main will reduce the risk of future potential blockages and\navoid the risk of pipe failure. Due to the sewer main passing through many private\nproperties, pipe lining is the preferred method of repair. This section of sewer main is 6\ninches in diameter and about 570 feet in length. Plans and specifications have been\n6\n8-28-23\nprepared; staff has reviewed the plans and found them to be consistent with City\nstandards.\nRecommended Action: City Council approve the distribution of a Notice Inviting Bids\nto qualified contractors for the Rehabilitation of the Sewer Main on Beacon Street with\nbids due no later than 10:30 a.m. on September 14, 2023, and opened at 11:00 a.m. that\nsame day.

11. AWARD CONTRACT: PROFESSIONAL SYSTEM CONTROL AND DATA\nACQUISITION (SCADA) MAINTENANCE SERVICES FOR WATER AND SEWER\nDIVISIONS – F2M20-54, RFP2M23-15, C2M23-68, M2M23-141\nOn May 8, 2023 the City Council approved the distribution of a Request for Proposals for\nProfessional SCADA Maintenance Services for the Water and Sewer Divisions. There\nwere two proposals received for the project. Staff conducted a review and evaluation of\nthe responding proposals and found the proposal from SCADA Integration Inc. was the\nbest suited for the City’s SCADA needs.\nRecommended Action: City Council approve a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nSCADA Integration Inc. for the Professional Supervisory Control and Data Acquisition\nIntegration (SCADA) maintenance for the Water and Sewer Divisions, in an amount not to\nexceed $92,000; for the fiscal year 2023-2024 with an option for two one-year periods,\nand authorize the City Manager to execute the extensions if the services are satisfactory;\nand, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-\n141)

12. AWARD CONTRACT: POLICE DEPARTMENT SERVER ROOM HVAC UPGRADE –\nF2M23-51, N2M23-60, C2M23-67, M2M23-142\nOn May 22, 2023, the City Council approved the distribution of a Notice Inviting Bids to\nqualified contractors for the Police Department Server Room HVAC Upgrade. Following\nCity Council approval, a Notice Inviting Bids was advertised on the City website and\nrecommended bid boards. Bids were opened by the City Clerk on July 13, 2023. A total of\nthree bids were submitted ranging from $118,000.00 to $130,047.00. The lowest qualified\nbid was submitted by Pardess Air Inc. in the amount of $118,000.00. Staff has reviewed\nthe bid submitted by Pardess Air Inc., and found it to be in full compliance and\nconformance with the project specifications.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Pardess Air Inc. in the amount of\n$118,000 for the Police Department Server Room HVAC Upgrade Project; and, direct staff\nto undertake the steps necessary to finalize Council’s action. (M2M23-142)

13. CONTRACT AMENDMENT: CITY ENGINEERING SERVICES FOR FY 2022-2023 –\nF2M2-57, C2M2-46, M2M23-143\n7\n8-28-23\nTranstech Engineers provides City Engineering Services to the Public Works Department\non an as needed basis. The original contract for engineering services plan review is\n$200,000.00 in the current Fiscal Year. Transtech invoices the City on an hourly basis,\ndepending on the type and amount of work performed. Due to the increased amount of\nAccessory Dwelling Unit plan checks during Fiscal Year 2022-2023, Transtech work costs\nexceeded the contract amount by $51,774.50. The costs of the additional work are offset\nby project and plan check revenues collected. This amendment covers additional work\nperformed specifically in Fiscal Year 2022-2023.\nRecommended Action: City Council approve an amendment to the Agreement with\nTranstech Engineers for Fiscal Year 2022-2023 for an additional $51,774.50; direct the\nDirector of Finance appropriate additional funding in the amount of $43,377.10, since\n$8,397.40 is available in the fund balance; increase the Purchase Order by $51,774.50 to\ncover the cost of the additional work; authorize the City Manager to sign the Amendment\non behalf of the City Council; and, direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M23-143)

14. ALLEY DEDICATION: 1712 S. OLIVE AVENUE – F2M23-8, M2M23-144, D2M23-2030\nStaff requests that the City Council accept an alley dedication for the project located at\n1712 S. Olive Avenue. As part of the approval for the project located at the aforementioned\naddress, a 2.5-foot dedication of property adjacent to the existing alley was required. The\nsketch and legal description have been completed and been reviewed and approved by\nthe City Engineer.\nRecommended Action: City Council adopt Minute Order No. M2M23-144 as follows:\nRESOLVED by the Alhambra City Council as follows: This Council hereby\naccepts that certain Easement (Deed No. D2M23-2030) from Nga Que\nBanh and Xian Zhi Lin granting to the City of Alhambra an easement for\npublic alley purposes and appurtenant facilities the real property in the City\nof Alhambra, County of Los Angeles, State of California, more particularly\ndescribed as follows:\nThe easterly 2.50 feet of Lot 188 of Tract No. 6129, in the City\nof Alhambra, County of Los Angeles, State of California, as\nshown by Map recorded in Book 63, Page 77 of Maps, in the\nOffice of the County Recorder of Said County containing 125\nsquare feet, more or less.\nand, direct staff to undertake the steps necessary to finalize Council’s action.

15. AWARD CONTRACT: REPLACEMENT OF ALHAMBRA POOLS MECHANICAL\nEQUIPMENT – F2M23-31, N2M23-32, C2M23-69, M2M23-145\nOn March 13, 2023, the City Council authorized the circulation of a Request for Notice\nInviting Bids (N2M23-32) for the Replacement of Alhambra Pools Mechanical Equipment.\nOn March 22, 2023, staff held a job walk and four pool contractors attended. On March\n30, 2023, bids were due; however, no bids were received by the City Clerk by the\nadvertised date and time. In accordance with Article XIX, Section 135 of the City’s Charter,\n8\n8-28-23\nstaff contacted a pool mechanical contractor to obtain a proposal to complete the project.\nA proposal was submitted by AquaSource Commercial Pool Systems in the amount of\n$971,894. The City works with Aquasource on maintenance and repairs of our pool\nequipment and has for many years, therefore, staff recommends awarding this project to\nAquasource Commercial Pool Systems.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and the City Attorney, by and between the City of Alhambra\nand AquaSource Commercial Pool Systems for the Replacement of Pool Mechanical\nEquipment for Alhambra and Granada Park Pools in an amount not to exceed $971,894;\nfind the Project categorically exempt from California Environmental Quality Act (CEQA)\npursuant to CEQA Guidelines Section 15301: Existing Facilities – Class 1; and, direct staff\nto undertake the steps necessary to finalize the Council’s action. (M2M23-145)

16. AWARD CONTRACT: INSTALLATION OF LED LIGHTING AND CONTROL LINK AT\nTHE ALHAMBRA DRIVING RANGE – F2M23-63, C2M23-70, M2M23-146\nThe Alhambra Driving Range at the Alhambra Golf Course needs an upgrade to LED\nlighting and the efficient remote-control operation of the driving range lights. The Alhambra\nDriving Range installation of LED lighting and a remote operation system at the Alhambra\nGolf Course will be purchased through a cooperative purchase agreement. Cooperative\npurchase is allowable per Municipal Code 3.36.080(B)(3). On June 23, 2023, Sourcewell\nopened bids for procuring sports lighting with related supplies and services and awarded\ncontract 041123-MSL to Musco Sports Lighting on June 23, 2023. This contract does not\nexpire until June 16, 2027.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Musco Lighting LLC. in an amount not\nto exceed $142,668 for the installation of LED lighting and remote operation of driving\nrange lights at the Alhambra Golf Course; find the Project categorically exempt from\nCalifornia Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section\n15301: Existing Facilities – Class 1; and, direct staff to undertake the steps necessary to\nfinalize the City Council's action. (M2M23-146)

17. APPROVE AN APPROPRIATION TRANSFER FOR A TEMPORARY PAW-PUP DOG\nPARK AT THE NORTHEAST PORTION OF THE ALMANSOR/CORTO UPPER\nPARKING LOT – F2M11-36, F2M18-35, M2M23-147\nAt the July 25, 2022, City Council Meeting, to address Strategic Plan Item No. 9, staff\nidentified four site locations for a potential dog park. Following Council discussions, staff\nreceived direction to pursue a dog park location at Almansor/Corto St. Staff is requesting\nan appropriation transfer of $48,998.50 to erect a temporary dog park to further assess\nthe need and level of use for a dog park under a two-month study cycle. The Paw-Pup\nDog Park will operate from dawn to dusk from September 5, 2023 through November 5,\n2023. The Paw-Pup Dog Park will be funded with reallocated ARPA funds from a project\nthat has not been initiated. This request does not impact the funding currently available\nunder ARPA for the permanent dog park.\n9\n8-28-23\nRecommended Action: City Council approve an appropriation transfer not to exceed\n$48,998.50 for a temporary Paw-Pup Dog Park and authorize the Finance Director to\namend the ARPA budget; and direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M23-147)

18. AUTHORIZE RFP: PURCHASE, DELIVERY AND INSTALLATION OF FURNITURE,\nFIXTURES AND EQUIPMENT AT THE POLICE DEPARTMENT – F2M23-64, RFP2M23-\n22\nThe Police Department facility was built in 1994. Since then, the office workspace furniture\nhas not been replaced in the Investigations and the Personnel and Training sections.\nTherefore, updating the furniture will help facilitate work-related conversations/meetings\nin an open office environment; collaborative storage spaces will support the needs for\nadditional storage; and, updated workstation areas and storage will increase efficiency\nwhile performing work-related duties.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals (RFP) for the purchase, delivery, and installation of furniture, fixtures and\nequipment for the Police Department facility; and, direct staff to undertake the steps\nnecessary to finalize Council’s action.

19. AWARD CONTRACT: TWO MULTI-FUNCTION COPIERS/PRINTERS – F2M23-6B,\nC2M23-71, M2M23-148\nIn June 2018, the City entered into a 5-year lease for Xerox copiers located in the Finance\nand Human Resources Departments. The current leases expired July 2023. The City\ncurrently leases these two copiers for a total of $1,346.40 monthly (excluding applicable\nsales tax) a month, including expendable supplies (excluding paper and staples), and\nmaintenance. Xerox has entered into a cooperative purchase agreement with OMNIA\nPartners. This agreement is available to local government agencies. Under the City’s\nMunicipal Code section 3.36.080(B)(3) the City may purchase supplies or equipment\navailable through or in conjunction with another public agency's purchase of such supplies\nor equipment (“piggybacking”). Staff has reviewed the specifications for equipment\nmanufactured and distributed by Xerox and finds the models B9100 and C9070 most\nappropriate for the City’s needs. Staff has reviewed the proposed lease pricing to ensure\nit is in conformance with the negotiated contract pricing under the cooperative purchase\nagreement under contract with OMNIA Partners.\nRecommended Action: City Council authorize the Director of Finance to enter into\na five-year lease agreement for two new multi-function digital copiers/printers to replace\ntwo existing copiers/printers with Xerox Corporation in a total amount not to exceed\n$76,880 (excluding applicable sales taxes); and, direct staff to undertake the steps\nnecessary to finalize Council’s action. (M2M23-148)

2. CONSIDERATION OF URGENCY ORDINANCE, ENACTED PURSUANT TO\nGOVERNMENT CODE SECTION 65858, EXTENDING A TEMPORARY MORATORIUM\nON THE ISSUANCE OF PERMITS OR ENTITLEMENTS FOR ANY SELF-STORAGE\nPROJECT IN THE CITY – F2M23-7, N2M23-101, O2M23-4817, M2M23-134\nAt the July 24, 2023 City Council meeting, the City Council adopted an urgency ordinance\nplacing a temporary moratorium on the issuance of permits or entitlements for any self-\nstorage projects in the City, exempting therefrom two specific projects whose entitlements\nwere already being processed by the City (2121 Orange and 1146 South Meridian). The\nreasons for the moratorium are set forth in Ordinance No. O2M23-4816. Staff has not yet\nhad a chance to further research the impacts of additional self-storage projects in the City,\nnor has staff had sufficient time to develop recommendations for Council’s consideration\nin that regard. An extension of the moratorium is necessary to allow staff to undertake\nthis research and development. Consistent with the requirements of Government Code\nsection 65858, an extension requires that a public hearing be conducted. After the public\nhearing, the Council can consider Ordinance No. O2M23-4817, that will extend the\nexisting temporary moratorium to and through July 22, 2024. A report detailing the\nintended course of action by staff has been available in the City Clerk’s office and on the\nCity’s website since August 18, 2023.\nRecommended Action: City Council:\n1. Conduct a public hearing.\n2. Find that the recommended action is exempt from the California Environmental\nQuality Act ("CEQA") as set forth in the attached Urgency Ordinance (M2M23-134);\nand,

20. CONTRACT AMENDMENT: PROFESSIONAL ENGINEERING SERVICES TO\nADVANCE THE SR-710 TERMINUS CONCEPT PROJECTS AND APPROPRIATION\nOF FUNDS – F2M19-32, C2M20-43, M2M23-149\n10\n8-28-23\nOn August 10, 2020, the City Council awarded contract to Kimley-Horn for the professional\nengineering services to advance the 710 concepts. The firm’s contract was for three-years\nexpiring on August 26, 2023, with an option to extend the contract two years, depending\non the needs of the project(s) and contractor performance. Since the contractor’s\nperformance has remained acceptable, staff is recommending approval of this\nAmendment. There have been deviations from the original scope, which have resulted in\nthis Amendment request. The deviations were dictated by early study results. Further,\nadditional project management by Kimley-Horn became necessary for staggering the\nproject review process. This staggering approach was not known at the time the City\nprepared the RFP. In addition, given the complexity of this project, and its relationship to\nthe business, residential, and school communities, Kimley-Horn expanded its outreach\nand technical support to the City. The additional work consisted of traffic counts,\nsimulations, collision analysis, traffic modeling, and opportunity analysis. The contract\nrequires a term extension through August 26, 2025. The total costs of the additional\ncontract engineering work are $459,830.\nRecommended Action: City Council approve an Amendment to the contract with\nKimley-Horn (C2M20-43), subject to final language approval by the City Manager and the\nCity Attorney, for professional engineering consulting services to advance the SR-710\nTerminus Concept Projects; extend the contract by two years through August 26, 2025;\ncarry over the existing purchase order and remaining contract funds into the 2023-24\nFiscal Year; appropriate additional funding in the amount of $459,830 from the Measure\nM Fund in Fiscal year 2023-24; and, direct staff to undertake the steps necessary to\nfinalize the Council’s action. (M2M23-149)

21. AWARD CONTRACT: FRONT STREET WATER MAIN REPLACEMENT AND ZONE\nCHANGE - PHASE 1 – F2M19-20, N2M23-45, C2M23-72, M2M23-150\nOn April 24, 2023, the City received and opened five bids for the Front Street Water Main\nReplacement and Zone Change- Phase The lowest bid received was from CEM\nConstruction Corp in the amount of $779,360.00; however, upon contacting them, CEM\nelected to withdraw their bid. Teicheert Energy & Utilities Group Inc. was the second\nlowest bidder with a bid of $908,785.00. Staff reviewed the bid submitted by Teicheert\nEnergy & Utilities Group Inc. and found it to be in full compliance and conformance with\nthe project specifications.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nTeicheert Energy & Utilities Group Inc. for the Front Street Water Main Replacement and\nZone Change - Phase 1 Project in an amount not to exceed $908,785.00; find the Project\ncategorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA\nGuidelines Section 15301 (b); direct the Finance Director to carryover funds from the\n2022-23 Fiscal Year Budget in the amount of $1,500,000 in account number\n401.80.8884.91809 to the 2023-24 Fiscal Year Budget; and, direct staff to undertake the\nsteps necessary to finalize Council’s action. (M2M23-150)

22. AWARD CONTRACT: COMCATE CODE ENFORCEMENT SOFTWARE – F2M15-36,\nC2M23-73, M2M23-151\n11\n8-28-23\nThe Code Enforcement Division has utilized COMCATE since 2015 to manage Code\nEnforcement cases. The Code Enforcement Division would like to continue to with\nCOMCATE. The proposal from COMCATE is a five-year contract with an option for two,\none-year extensions at the City’s discretion for a total cost of $121,256. Pursuant to\nAlhambra Municipal Code Section 3.36.080(B)(2), the purchase method may be disposed\nwith when the equipment can only be obtained from one source (sole source). Since\nCOMCATE is the developer of the software, user support and updates, no other vendor\ncan provide the support service and software upgrades.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nCOMCATE for continued use of Code Enforcement software in an amount not to exceed\n$121,256, for five years through June 30, 2028 with an option to extend for two, one-year\nterms in the amount of $26,200 for year 6 and $27,510 for year 7; authorize the City\nManager to execute the Agreement and extensions base on satisfactory performance and\nfuture budget allocations; and, direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M23-151)

23. RESOLUTIONS APPROVING SIDE LETTER AGREEMENTS AMENDING THE\nMEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE ALHAMBRA\nPOLICE NON-SWORN ASSOCIATION (APNSEA) AND APPROVING A NEW CLASS\nSPECIFICATION FOR INVESTIGATIVE SUPPORT SPECIALIST AND A REVISED\nCLASS SPECIFICATION FOR PUBLIC INFORMATION ASSISTANT – F2M23-2,\nR2M23-43, R2M23-44, C87-16D, M2M23-152\nIn June 2022, the City Council approved and adopted a successor MOU between the City\nand APNSEA. The MOU between the City and APNSEA was set to expire on June 30,\n2024. Most recently, City representatives and representatives of the APNSEA met and\nconferred regarding additional compensation and benefit increases available to\nemployees. The Side Letter Agreement amending the existing MOU between the City and\nAPNSEA provides for the following agreed upon compensation and benefit enhancements\nfor all employees within the APNSEA and extends the term dates of the MOU through the\nend of Fiscal Year 2027. Additionally, during negotiations, City and APNSEA reached\nagreement on the creation and addition of a new class specification for Investigative\nSupport Specialist, this position with provide the department with a skilled person that\npossesses ability to perform crime analyst work. Furthermore, in the Second Side Letter\nAgreement the parties agreed to revise the title for Marketing and Community\nEngagement Assistant to Public Information Assistant to more accurately identify the type\nof work related to the position. This classification is also part of a series of classifications\nand since the title for the related classification of Public Information Specialist was revised\nand updated recently, City staff deemed it appropriate to recommend a title revision for\nthis position also.\nRecommended Action: City Council: 1) Adopt Resolution No. R2M23-43 entitled:\nA Resolution of the Alhambra City Council approving a Side Letter Agreement amending\nthe Memorandum of Understanding between the City of Alhambra and the Alhambra\nPolice Non-Sworn Association and approving a new Class Specification for Investigative\nSupport Specialist; 2) Adopt Resolution No. R2M23-44 entitled: A Resolution of the\nAlhambra City Council approving a Second Side Letter Agreement amending the\nMemorandum of Understanding between the City of Alhambra and the Alhambra Police\n12\n8-28-23\nNon-Sworn Association and approving a revised Class Specification for Public Information\nAssistant (formerly Marketing and Community Engagement Assistant); 3) Direct the\nFinance Director to make necessary budget adjustments within the Fiscal Year 2023-24\nand 2024-25 Adopted Budget for the compensation and benefit packages for these\nemployees; and, 4) Direct staff to undertake the steps necessary to finalize Council’s\naction. (M2M23-152)

24. RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN\nTHE CITY AND THE ALHAMBRA FIREFIGHTERS’ ASSOCIATION (AFA) AND A\nRESOLUTION ADOPTING A MEDICAL EXPENSE REIMBURSEMENT PLAN –\nRETIREE MEDICAL TRUST FOR MEMBERS OF THE ALHAMBRA FIREFIGHTERS’\nASSOCIATION – F2M23-2, R2M23-45, C87-16B, M2M23-153\nThe Memorandum of Understanding (MOU) with the Alhambra Firefighters’ Association\n(AFA) expired on June 30, 2023. Representatives of the City and AFA have been meeting\nand conferring as it relates to wages, benefits and working conditions since February\n2023. The parties reached agreement on a successor MOU. During negotiations of the\nsuccessor MOU, the AFA informed the City that they have established a retiree medical\ntrust and requested that language pertaining to the Trust be included in the successor\nMOU. The established trust, provided by The Washington State Council of Fire Fighters\nEmployee Benefit Trust (“Trust”), is a firefighter designed and led plan governed under the\nEmployee Retirement Income Security Act of 1974 (ERISA), to provide participants tax-\nfree reimbursement of medical expenses during retirement. Upon retirement, eligible\nparticipants receive tax-free monthly reimbursement for a wide range of covered medical\nexpenses, including health, dental and vision insurance premiums and qualified\ndeductibles, copays and other direct or out of pocket medical costs. This Trust shall be at\nno cost to the City and the City’s responsibility is limited to payroll withholdings for\nemployee contributions, transfer and reporting of employee contributions to the Trust.\nResolutions to implement the agreed upon successor MOU and Trust related documents\nare necessary.\nRecommended Action: City Council: 1) Adopt Resolution No. R2M23-45 entitled:\nA Resolution of the Alhambra City Council approving a Memorandum of Understanding\nwith the Alhambra Firefighters’ Association for Fiscal Years 2023-2024, 2024-2025, and\n2025-2026 ; 2) Direct the Finance Director to make necessary budget adjustments within\nthe Fiscal Year 2023-24 and 2024-25 Adopted Budget for the compensation and benefit\npackages for these employees; 3) Adopt Resolution No. R2M23-46 entitled: A Resolution\nof the Alhambra City Council approving the adoption of an International Fire Fighters\nAssociation Medical Expense Reimbursement Plan – Retiree Medical Trust provided by\nthe Washington State Council of Fire Fighters Employee Benefit Trust for the Alhambra\nFirefighters’ Association effective August 28, 2023 and authorizing the City Manager to\nexecute the Joinder Agreement and related documents; and, 4) Direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M23-153)

25. RESOLUTION APPROVING A SIDE LETTER AGREEMENT AMENDING THE\nMEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE ALHAMBRA\nFIRE DEPARTMENT MANAGEMENT ASSOCIATION (AFDMA) – F2M23-3, R2M23-47,\nC2M17-52, M2M23-154\n13\n8-28-23\nOn July 24, 2023, the City Council approved an MOU between the City and AFDMA. The\nMOU is not set to expire until June 30, 2026. Most recently, City representatives and\nrepresentatives of the AFDMA met and conferred regarding a salary range adjustment for\nthe classification of Battalion Chief. Following discussions between the City and AFDMA,\nagreement was reached to restructure and amend the existing salary range for the\nclassification to allow for an increase of five percent (5%) to the top step (Step 6) and\nsubsequent steps below. The new adjusted salary range shall become effective the pay\nperiod beginning August 3, 2023. The Side Letter Agreement memorializes the agreement\nreached between the City and the AFDMA as it pertains to the one-time salary range\nadjustment for the classification of Battalion Chief.\nRecommended Action: City Council: 1) Adopt Resolution No. R2M23-47 entitled:\nA Resolution of the Alhambra City Council approving a Side Letter Agreement amending\nthe Memorandum of Understanding between the City of Alhambra and the Alhambra Fire\nDepartment Management Association; 2) Direct the Finance Director to make necessary\nbudget adjustments within the Fiscal Year 2023-24 and 2024-25 Adopted Budget for the\ncompensation for these employees; and, 3) Direct staff to undertake the steps necessary\nto finalize Council’s action. (M2M23-154)

26. INTENT TO PARTICIPATE IN A 2025 626 MISSION TO MISSION CICLOVIA EVENT –\nF2M23-16, M2M23-155\nOn July 24, 2023, staff requested and received Council approval to coordinate with the\nSan Gabriel Valley Council of Governments (SGVCOG) on a 2024 626 Golden Streets\nMission to Mission CicLAvia event. Pursuant to the event, costs could be offset to\nparticipating cities from Cycle 5 Open Streets funding, if approved from the Los Angeles\nCounty Metropolitan Transportation Authority (Metro). The SGVCOG and Active SGV are\nplanning and coordinating with the various cities; in addition, they are taking the lead\nsubmitting the grant application needed to secure event funds. On August 23, 2023, staff\nreceived communications from the SGVCOG and Active SGV to consider a second\nMission to Mission application for the 2025 season; however, this new option is a “twilight”\nconcept on a date to be determined for June. Since in-kind costs are required from the\nCity to participate in Mission to Mission, this request to authorize a possible second event\nunder this grant application is being submitted to the City Council for approval. Depending\non the grant provided, the costs to the City are subject to decrease or increase. The\nanticipated expenses to participate in the 2025 Mission to Mission are approximately\n$40,000, after possible grant reimbursements ranging from $25,000 to $32,000. The grant\napplication is due on August 29, 2023. Once events are awarded and scheduled, the\npartner cities will enter into a Memorandum of Understanding (MOU) with the SGVCOG\nto memorialize the partnership and to establish the budget allocated to the cities.\nRecommended Action: City Council confirm the City’s intent to participate in a 2025\n626 Mission to Mission CicLAvia event; authorize the City Manager or designee to execute\nthe Memorandum of Understanding between the cities and the San Gabriel Valley Council\nof Governments to share resources and host the event, if grant funds are received; and,\ndirect staff to undertake the steps necessary to finalize the City Council’s action. (M2M23-\n155)\n14\n8-28-23

27. TREASURER’S REPORT – F2M23-1\nRecommended Action: City Council receive and file as submitted the Treasurer's\nReport prepared by the Director of Finance for the month of July 2023, listing all of\nthe City's investments as of July 31, 2023.

29. PERSONNEL ACTIONS – F2M23-2\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated August 28, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

3. RESIDENTIAL LOW-INCOME WATER RATE ASSISTANCE PROGRAM – F2M21-49,\nM2M23-135\nThe San Gabriel Valley Municipal Water District (SGVMWD) provides reliable\nsupplemental water for the communities of Alhambra, Azusa, Monterey Park and Sierra\nMadre in a cost-effective and environmentally responsible manner. On May 24, 2021, the\nCity entered a grant agreement with SGVMWD to receive $200,000.00 for assistance with\ndelinquent water bills. In response, a Residential Utility Assistance Grant Program was\ndeveloped by the City on June 3, 2021. This program offered a one-time grant up to $500\nto pay delinquent water bills for residents with accounts 90 days or more past due. The\nprogram issued a total of $21,508.50 to residents for the payment of delinquent water bills,\nhowever, it closed on May 31, 2022. Staff is proposing guidelines for the administration of\na new ongoing Residential Low-Income Water Rate Assistance Program to utilize the\nremaining SGVMWD funds. SGVMWD was notified of the City’s intent to establish this\nnew program. Under the new program, Alhambra residents will receive financial\nassistance in the amount of $25, which will be applied to the fixed portion of the bi-monthly\nwater bill. To qualify for the program, applicants must be a current account holder, have\na household gross annual income at or below 80% of the Los Angeles median income,\nand live at their primary residence in the City of Alhambra’s jurisdictional limits.\nRecommended Action: City Council approve a Residential Low-Income Water Rate\nAssistance Program to provide payment support to low-income residents from the\nAlhambra’s water system charges; and, direct staff to undertake the steps necessary to\nfinalize Council’s action. (M2M23-135)

30. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (239292\nthru 239439) in the amount of $777,726.46 for the period ending May 11, 2023 and\nSchedule of Wire Transfers in the amount of $538,015.01 for the week ending May 5,\n2023; Final Check List (240091 thru 240252) in the amount of $785,816.41 for the period\nending June 15, 2023 and Schedule of Wire Transfers in the amount of $2,201,689.39 for\nthe week ending June 9, 2023; Final Check List (240253 thru 240425) in the amount of\n$1,243,150.03 for the period ending June 22, 2023 and Schedule of Wire Transfers in the\namount of $676,809.79 for the week ending June 16, 2023; Final Check List (240426 thru\n240432) in the amount of $1,389.51 for the period ending June 27, 2023 and Schedule of\nWire Transfers in the amount of $1,614,707.04 for the week ending June 23, 2023; Final\nCheck List (240433 thru 240629) in the amount of $1,532,902.78 for the period ending\nJune 29, 2023; and, Final Check List (240630 thru 240798) in the amount of $61,636.92\nfor the period ending July 3, 2023.

31. SECOND READING AND ADOPTION OF AN ORDINANCE UPDATING CHAPTER\n7.04, SECTION 7.04.030(B), OF THE ALHAMBRA MUNICIPAL CODE BY DELETING\nLANGUAGE PERTAINING TO THE NUMBER OF RESIDENTIAL DOGS AND CATS\nAND INCORPORATING BY REFERENCE THE HIGHER LIMITS FOR RESIDENTIAL\nDOGS AND CATS ALLOWED BY THE COUNTY – F2M15-49, F2M23-7, O2M23-4814\nAt the May 8, 2023 City Council meeting, Mayor Andrade-Stadler requested staff research\nthe number of permittable dogs and cats per residence. Currently, Alhambra residents\nare permitted to have two dogs and four cats, per Municipal Code Section 7.04.030. The\nCity of Alhambra, however, partners with the Los Angeles County Department of Animal\nCare and Control under a City-County Municipal Services Agreement for various animal\ncontrol functions. The limitations under the Los Angeles County Department of Animal\n15\n8-28-23\nCare and Control Title 10 - Animals, Section 10.20.038 – Residential Dogs and Cats –\nLimitations specify the following: “A. Dogs. It is unlawful to keep more than four dogs at\nany residence without an animal facility license. Each dog must be licensed. For purposes\nof this section, a service dog licensed under Section 10.20.090 and serving a person who\nis disabled within the meaning of Government Code section 12926 subsection (i) or (j) is\nnot counted toward the number of dogs kept or maintained. B. Cats. It is unlawful to keep\nmore than five cats at any residence without an animal facility license. Each cat must be\nlicensed and kept primarily indoors.” Based on the City’s intent to align residential cat and\ndog limitations with the County’s Animal Code Ordinance (ACO), staff is recommending\nstriking those provisions (Section 7.040.030 (B)) currently in the City’s Municipal Code\nand incorporating by reference the County’s limits of five cats and four dogs.\nRecommended Action: City Council declare introduced for its second reading and\nadopt the following ordinance entitled:\nOrdinance No. O2M23-4814: An Ordinance of the City Council of the City of\nAlhambra updating Chapter 7.04, Section 7.04.030(B), of the Alhambra\nMunicipal Code by deleting language pertaining to the number of residential\ndogs and cats and incorporating by reference the higher limits for residential\ndogs and cats allowed by the County

32. RESOLUTION: APPOINTMENTS REQUIRED IN CONNECTION WITH THE\nREORGANIZATION OF THE CITY COUNCIL – F2M23-62, R2M22-62\nThe following action is required to be taken in connection with the reorganization of the\nCity Council; i.e., designating the City’s Board members to the Los Angeles County\nSanitation District Nos. 2 and 16. By the District’s bylaws, Ross J. Maza, by virtue of\nbecoming Mayor, is the City’s Member; and, Sasha Renée Pérez is an alternate member\nto act in place of the presiding officer of the Alhambra City Council.\nRecommended Action: City Council adopt Resolution No. R2M23-62 entitled: A\nResolution of the Alhambra City Council pertaining to the designation of the Member and\nAlternate Member of the Boards of Directors of County Sanitation District Nos. 2 and 16\nof Los Angeles County

4. ACCEPT GRANT: CALIFORNIA STATE LIBRARY FOR GARDENING AND\nSUSTAINABILITY PROGRAMMING AND APPROPRIATE FUNDS – F2M23-18,\nM2M23-136\nThe Library applied for and received a $30,000 grant from the California State Library to\npresent “Let’s Grow, Alhambra! Become a Master of your Garden and Steward of Earth.”\nThis gardening and sustainability-based series will include seminars from certified master\ngardeners; hands-on workshops on composting, native drought-tolerant plants, edible\nurban gardens and other specialty topics; the development of a demonstration garden;\nand the introduction of a new seed library inside the Alhambra Library.\nRecommended Action: City Council accept $30,000 from the California State\nLibrary for the Library Services and Technology Act Sustainability Programming Grant;\nappropriate revenue and expenditure funds in the amount of $30,000; authorize the City\nManager or designee to sign the grant agreement, subject to final language approval by\nthe City Manager and City Attorney, with the California State Library; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-136)

5. ACCEPT GRANT: CALIFORNIA STATE LIBRARY FOR ZIPBOOKS BOOK DELIVERY\nAND APPROPRIATE FUNDS – F2M23-18, M2M23-137\nThe Library applied for a received a $5,171 grant from the California State Library to\ncontinue the purchasing of physical print and audio books to meet unique patron requests\nand to support book delivery services to home or facility bound Alhambra residents. This\n4\n8-28-23\nprogram aims to meet immediate patron requests of items the Library does not currently\nown and will enhance access for community members who have limited ability to access\nthe Library’s physical building and its collection.\nRecommended Action: City Council accept $5,171 from the California State Library\nfor the Zipbooks program; appropriate revenue and expenditure funds in the amount of\n$5,171; authorize the City Manager or designee to sign the grant agreement, subject to\nfinal language approval by the City Manager and City Attorney, with the California State\nLibrary; and, direct staff to undertake the steps necessary to finalize Council’s action.\n(M2M23-137)

6. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – SELECTIVE TRAFFIC\nENFORCEMENT PROGRAM – F2M23-18, F2M1-77, M2M23-138\nStaff requests that the City Council authorize staff to accept the Office of Traffic Safety\ngrant in the amount of $170,000. The goal of the Office of Traffic Safety is to reduce the\nnumber of persons killed or injured in crashes involving alcohol or other primary collision\nfactors through grant funding for local law enforcement agencies. The Alhambra Police\nDepartment intends to utilize the funding for the FY 2023-2024 Selective Traffic\nEnforcement Program to enhance community safety through various enforcement and\neducation programs. Such programs and services will include: DUI enforcement,\nawareness and education programs; bicycle and pedestrian safety enforcement and\neducation; participation in programs such as National Walk to School Day, National\nHighway Traffic Safety Administration Winter & Summer Mobilizations, National Bicycle\nSafety Month, National Teen Driver Safety Week, National Distracted Driving Awareness\nMonth, National Motorcycle Safety Month, National Child Passenger Safety Week, and\nCalifornia’s Pedestrian Safety Month.\nRecommended Action: City Council accept the State of California Office of Traffic\nSafety grant in the amount of $170,000 in Fiscal Year 2023-24; authorize the Chief of\nPolice to enter into a contract with the Office of Traffic Safety for grant implementation;\nand, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-\n138)

7. ACCEPT GRANT: CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES\nUNDER THE LISTOS CALIFORNIA CERT SUPPORT GRANT PROGRAM – F2M23-18,\nM2M23-139\nThe Listos California CERT Support Grant Program provides funding to support projects\nthat help prepare vulnerable and underserved populations including providing Community\nEmergency Response Team (CERT) training in languages other than English and building\ncapacity to respond to disasters. Staff applied to the grant program and was awarded\n$25,000 for the Alhambra Fire Department to expand CERT to reach the City’s large\nChinese population. The funds will be used for CERT training, outreach and resources in\nMandarin. The grant performance period is June 1, 2023 through December 31, 2024.\nRecommended Action: City Council accept a grant in the amount of $25,000 from\nthe California Governor’s Office of Emergency Services (Cal OES) under the Listos\nCalifornia Community Emergency Response Team (CERT) Support Grant Program;\nappropriate revenue and expenditure funds; authorize the City Manager, or designee, to\nexecute all documents related to grant implementation; and, direct staff to undertake the\nsteps necessary to finalize Council’s action. (M2M23-139)

8. ACCEPT DONATION: SPIRIT OF BLUE SAFETY EQUIPMENT GRANT – F2M23-12,\nM2M23-140\nThe Spirit of Blue Foundation 501(C)(3) has selected the Alhambra Police Department to\nreceive a Safety Equipment Grant in the form of two K9 ballistic vests and one vehicle\nheart alarm system. The equipment will be sourced directly from their respective\nmanufacturers by Spirit of Blue and will be donated to the Alhambra Police Department.\nRecommended Action: City Council accept a gift of Police Service Dog safety\nequipment valued at $5,397.26 which is being provided by the Spirit of Blue Safety\nEquipment grant. (M2M23-140)

9. NOTICE INVITING BIDS: 6th STREET SEWER MAIN REPLACEMENT PROJECT-\nPHASE II – F2M21-47, N2M23-103\nThe Sewer Master Plan identified the Sixth Street sewer main between Front Street and\nValley Boulevard as deficient in capacity and recommends replacement of the existing\nsewer main with a larger diameter sewer main. The sewer main replacement from Front\nStreet to San Marino Avenue was completed in February 2022 as Phase I of the project.\nPhase II will include the Sixth Street sewer main between San Marino Avenue and Valley\nBoulevard. This project will replace approximately 1,630 feet of existing 8-inch sewer main\nwith 15-inch sewer main. Plans and specifications have been prepared; staff has reviewed\nthe plans and found them to be consistent with the City’s standards.\nRecommended Action: City Council approve the distribution of a Notice Inviting Bids\nto qualified contractors for the 6th Street Sewer Main Replacement Project Phase 2 with\nbids due no later than 10:30 a.m. on September 21, 2023, and opened at 11:00 a.m. that\nsame day.