Alhambra — 2023-12-11

CITY CLERK\n14\n12-11-23

1. REQUEST FOR COUNCILMEMBER PARTICIPATION VIA VIDEO/TELECONFERENCE\nPURSUANT TO GOVERNMENT CODE SECTION 54953(F) – F2M23-7, M2M23-212\nOn October 9, 2023, Councilmember Andrade-Stadler requested that her Council\ncolleagues vote to allow her participation via video/teleconference at the December 11,\n2023 City Council meeting due to medical reasons. Under current Government Code\nsection 54953(f), this is allowable action if approved by the City Council.\nRecommended Action: City Council consider approving Councilmember Andrade-\nStadler’s request by motion and vote to allow her to participate and vote remotely via\nvideo/teleconference in City Council meetings due to an emergency medical reason under\nGovernment Code Section 54953(f). (M2M23-212)\nCEREMONIALS

10. NOTICE OF COMPLETION: POLICE DEPARTMENT BUILDING ROOFING PROJECT\n– F2M23-43, C2M23-51, M2M23-203\nOn June 26, 2023, the City Council awarded a contract to Wiltshire Urethane Foam\nCompany for the Police Department Building Roofing Project in the amount of\n$320,400.00. There was one change order in the amount of $20,500.00 to cover an\nadditional 100 square feet of roof. The existing rock roof was removed over the Motor’s\ngarage, and it was replaced with the current treatment. This project has been inspected\nby staff and all work has been completed in accordance with the City’s requirements and\nspecifications. As such, it would be appropriate for the City Council to accept this project\nas complete and instruct that the Notice of Completion be filed with the County of Los\nAngeles Recorder’s Office.\nRecommended Action: City Council accept the work of Wiltshire Urethane Foam\nCompany for the repair and application of polyurethane foam sealer to the Police\nDepartment building roof as complete in the amount of $340,900.00; direct the City Clerk\nto file a Notice of Completion with the County of Los Angeles for recordation; instruct the\nFinance Director to release the 5% retention 35 days from the date of recordation if no\nliens are filed; and, direct staff to undertake the steps necessary to finalize Council’s\naction. (M2M23-203)

11. NOTICE OF COMPLETION: WELL NO. 12 PUMP REPLACEMENT – F2M23-57,\nC2M23-56, M2M23-204\nOn July 24, 2023, the City Council awarded a contract to Tri County Pump Company for\nthe Well No. 12 Pump Replacement in the amount of $103.663.80. There were no change\norders authorized to complete the project. The project has been completed in accordance\nwith the City’s requirements and specifications. As such, it would be appropriate for the\nCity Council to accept the project as complete and instruct the City Clerk that the Notice\nof Completion be filed with the County of Los Angeles Recorder’s Office.\nRecommended Action: City Council accept the work of Tri County Pump Company.\nfor the Well No. 12 Pump Replacement as complete in the amount of $103,663.80; direct\nthe City Clerk to file a Notice of Completion with the County of Los Angeles for recordation;\ninstruct the Finance Director to release the five percent retention 35 days from the date of\nrecordation if no liens are filed, and, direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M23-204)

12. RESOLUTION APPROVING A REQUEST TO AMEND THE ALHAMBRA HISTORICAL\nSOCIETY’S BYLAWS AND DETERMINE THIS ACTION IS EXEMPT FROM CEQA –\nF86-191, F2M21-54, R2M23-57\nThe Alhambra Historical Society was founded in 1966 with the objective to encourage and\npromote the research and study of history and its relationship to the population and the\ndevelopment of Alhambra and the surrounding San Gabriel Valley. On September 28,\n1992, the City Council adopted Resolution No. R92-46, in which the City assumed\nresponsibility for operating the Alhambra Historical Society Museum and created the\nMuseum’s Board of Directors. The Alhambra Historical Museum displays a collection of\nartifacts related to the City of Alhambra’s history housed in an eleven-room museum\n7\n12-11-23\nlocated at 1550 W Alhambra Road (corner of Alhambra Road and Bushnell Avenue). The\nHistorical Society’s bylaws were last amended on January 22, 1992. Pursuant to a 1992\nagreement between the City and the Historical Society, any change to the by-laws requires\nCity Council approval. On November 6, 2023, the Historical Society submitted a draft of\nits proposed revised bylaws to the City Clerk’s Office. Adopting the proposed resolution\nwill approve the new by-laws and supersede any inconsistencies in the 1992 Agreement\nbetween the City and the Historical Society.\nRecommended Action: City Council adopt Resolution No. R2M23-57 entitled: A\nResolution of the City Council of the City of Alhambra approving a request of the Alhambra\nHistorical Society to amend its bylaws recommending that the Alhambra Historical\nSociety’s proposed bylaws be adopted and determine this action is exempt from the\nCalifornia Environmental Quality Act.

13. ACCEPT DONATION: ALHAMBRA CIVIC CENTER LIBRARY – F2M23-12, M2M23-205\nStaff requests that the City Council accept the gift of $10,000 from the Alhambra Public\nLibrary Foundation to be used to support the purchase of materials to be circulated via the\nEmery Park book locker and vending machine. The funds will be utilized to purchase\nbooks and materials in the three primary community languages for circulation. The book\nlocker and vending machine will be purchased with grant funds from the State of California.\nRecommended Action: City Council accept a $10,000 donation from the Alhambra\nPublic Library Foundation to support the purchase of materials to be circulated via the\nEmery Park book locker and vending machine; appropriate revenue and expenditure\nfunds in the amount of $10,000; and, direct staff to undertake the steps necessary to\nfinalize Council’s action. (M2M23-205)

14. ACCEPT DONATION: ALHAMBRA CIVIC CENTER LIBRARY 2024 SUMMER\nREADING PROGRAM – F2M23-12, M2M23-206\nStaff requests that the City Council accept the gift of $27,000 from the Alhambra Public\nLibrary Foundation to be used to support the Library’s 2024 Summer Reading Program.\nThe generously donated funds will be used to provide marketing and outreach, books for\ngiveaway, program incentives, a slate of programming by outside vendors, and\nprogramming refreshments.\nRecommended Action: City Council accept a $27,000 donation from the Alhambra\nPublic Library Foundation to support the Library’s Annual Summer Reading Program;\nappropriate revenue and expenditure funds in the amount of $27,000; and, direct staff to\nundertake the steps necessary to finalize Council’s action. (M2M23-206)

15. NOTICE INVITING BIDS: ALMANSOR GYMNASIUM WINDOW REPLACEMENT\nPROJECT – F2M23-77, N2M23-147\nThe original windows installed in 1951 have reached the end of their usable life and need\nreplacement. The Almansor gymnasium needs double-pane energy-efficient windows to\nreplace existing windows. Specifications and bid documentation have been completed for\n8\n12-11-23\nthe Almansor Gym Window Replacement Project. The project will include new windows\nand repair window closures. Bids are due no later than 10:30 a.m. on January 25, 2024,\nin the office of the City Clerk and will be opened at 11:00 a.m. that same day.\nRecommended Action: City Council authorize staff to circulate a Notice Inviting Bids\nto prospective contractors for the Almansor Gymnasium Window Replacement Project;\nand, direct staff to undertake the steps necessary to finalize Council’s action.

16. CONTRACT AMENDMENT: LAND MANAGEMENT AND PERMITTING SOFTWARE\nSYSTEM – F2M18-21, C2M18-60, M2M23-208\nIn 2018, the City Council awarded a contract to Tyler Technologies, Inc. for the\ndevelopment of a new land management and permitting software system. Tyler\nTechnologies developed a custom system for Alhambra that officially launched in 2020.\nThe online system provides 24/7 access to property information and provides the public\nthe ability to apply for, pay, and receive permits online. On December 12, 2022, the City\nCouncil approved a one-year contract Amendment with Tyler Technologies, Inc. to provide\na “client services account manager” through the Energov Assist Complete program. The\nCity has benefited from the program by completing required configuration changes and\nstrategic planning for system updates. The City’s land management software has\nundergone several configuration improvements over the last year and can benefit from\nadditional modifications related to process streamlining and future upgrades. It is\nrequested the City Council approve a Second Amendment for an additional 3 years,\nthrough November 30, 2026, to align with the master contract for the overall Tyler online\npermitting system.\nRecommended Action: City Council approve a Second Amendment, subject to final\nlanguage approval by the City Manager and City Attorney, with Tyler Technologies, Inc.\nfor an additional 3 years through November 2026 in an amount not to exceed $264,810\nfor account management services related to the City’s land management and permitting\nsoftware system; and, direct staff to undertake the steps necessary to finalize the Council’s\naction. (M2M23-208)

17. CONSIDERATION OF A SECOND AMENDMENT TO THE DISPOSITION AND\nDEVELOPMENT AGREEMENT (DDA) WITH AMERICAN FAMILY HOUSING FOR A\nPROPOSED 50 UNIT AFFORDABLE HOUSING PROJECT IN DOWNTOWN\nALHAMBRA – F2M19-39, R2M20-40, M2M23-209\nIn November 2020, the City Council approved a DDA with American Family Housing to\nbuild a 50-unit affordable housing project on a City owned parcel currently used as a\nsurface parking lot in the downtown district between 1st and 2nd Streets, south of Main\nStreet between Rick’s and the AT&T building. In January 2022, the City Council approved\na First Amendment to the DDA clarifying 29 public parking spaces. Since then, the City\nhas granted AFH several extensions (first, to November 15, 2022, then to December 30,\n2022, then to August 31, 2023 and finally to November 30, 2023) to obtain all necessary\nfunding for constructing the project. To date, AFH has made several efforts to obtain\nfinancing. In 2022, AFH was awarded 4% tax credits from the State; however, they\nreturned the allocation due to rising construction costs, and applied for larger tax credit\nallocations. In 2023 AFH applied for 9% State tax credits but were not successful in\n9\n12-11-23\nreceiving funding from the State. Moving forward in 2024, AFH’s plan is to reapply for 4%\ntax credit with the State and also partnering with Los Angeles County to increase the\nCounty’s share of funding towards the project. As a result, a Second Amendment to the\nDDA is being presented to update the terms including but not limited to: Time: Extending\nthe DDA financing deadline to 8/31/2024 (if financing is not obtained, City may terminate\nthe DDA.); Partnership: Reassign the partner from National Core to VP Mariposa LLC;\nand, Construction timeline: The construction time frame will be increased from 16 months\nto 20 months. Subsequently, once AFH obtains additional County funding and State Tax\nCredits, a Third Amendment will be brought back for the Council to consider that will reflect\nthe new funding sources and revise the unit counts from 25 units to 35 units of extremely\nlow-income units and from 24 units to 14 low-income units as a result of the funding\nsources.\nRecommended Action: City Council approve a Second Amendment, subject to final\nlanguage approval by the City Manager and City Attorney, to the Disposition and Loan\nDevelopment Agreement (DDA) with American Family Housing (AFH); and, direct staff to\nundertake the steps necessary to finalize the Council’s action, including, but not limited to\nthe execution and recordation of all documents contemplated by the DDA. (M2M23-209)

18. RESOLUTION: AUTHORIZATION TO ENTER INTO AGREEMENT WITH THE STATE\nOF CALIFORNIA FRANCHISE TAX BOARD – F2M23-16, R2M23-56\nCalifornia Revenue and Taxation Code (R&TC) Section 19551.1 authorizes the reciprocal\nexchange of limited tax information between a city and FTB. R&TC Section 19551.5\nmandates cities provide city business licensing and tax information to FTB upon request.\nFTB recommends the City adopt a resolution executing the reciprocal agreement between\nFTB and the City of Alhambra. The data exchange helps FTB find businesses who do not\nfile income tax returns, and it helps the City identify unlicensed businesses within the\njurisdiction. There are no costs to either party for the reciprocal agreement; it will assist,\nhowever, with generating more business license revenues.\nRecommended Action: City Council adopt Resolution No. R2M23-56 entitled: A\nResolution of the City Council of the City of Alhambra authorizing the City Manager to\nexecute Agreement with the State of California Franchise Tax Board authorizing the City\nManager to execute a reciprocal agreement with the State of California Franchise Tax\nBoard (FTB) for the exchange of tax data between the FTB and the City specific to City\nbusiness license information for tax administration purposes; and, direct staff to undertake\nthe steps necessary to finalize Council’s action.

19. RESOLUTION APPROVING CHANGES TO THE CITY OF ALHAMBRA\nCOMPENSATION PLAN AND SALARY SCHEDULE FOR PART-TIME JOB\nCLASSIFICATIONS AND APPROVAL OF A PART-TIME FIRE PARAMEDIC INTERN\nCLASS SPECIFICATION – F2M23-3, R2M23-55, M2M23-210\nCalifornia Public Employees’ Retirement Law requires the City Council to approve and\nadopt salary schedules and pay rates for job classifications at a public meeting. Effective\nJanuary 1, 2024, the State of California Department of Industrial Relations Minimum Wage\nOrder mandates that minimum wage for employers with 26 or more employees, increase\nfrom $15.50 per hour to $16.00 per hour. The proposed Resolution provides for salary\n10\n12-11-23\nincreases for part-time hourly classifications to ensure compliance with the upcoming\nState of California mandated minimum wage increase. Additionally, the proposed\nResolution includes the class specification for a part-time Fire Paramedic Intern for\nCouncil’s approval. In staff’s continued efforts to identify and develop opportunities to\nrecruit and attract sworn Firefighter/Paramedics to the Fire Department, a new part-time\nclass specification entitled Fire Paramedic Intern was created. To qualify as a part-time\nFire Paramedic Intern, a candidate must be an existing Fire Cadet within the Fire\nDepartment’s Cadet Program. This position will allow a limited number of candidates\nwithin our Fire Cadet program to be compensated at a part-time hourly rate while attending\nParamedic school and training within the Fire Department’s Cadet Program.\nRecommended Action: City Council adopt Resolution No. R2M23-55 entitled: A\nResolution of the Alhambra City Council approving changes to the City of Alhambra\nCompensation Plan and Salary Schedule for part-time job classifications and approval of\npart-time Fire Paramedic Intern Class Specification; and, direct the Finance Director to\nmake necessary budget adjustments within the Fiscal Year 2023-24 and 2024-25 adopted\nbudget to comply with the State mandated minimum wage increase and to enable the\nhiring of part-time Fire Paramedic Interns. (M2M23-210)

2. CERTIFICATE OF SERVICE: WINNIE KWAN-SAM – F2M23-3\nMayor Maza and the City Council wish to commend and thank Clerical Assistant III\nWinnie Kwan-Sam for her 34 years of faithful and loyal service to the Police Department\nand the City of Alhambra. Mayor Maza will present a Certificate of Service plaque to Ms.\nKwan-Sam for her outstanding work for the City.

20. CONTRACT AMENDMENT: PURCHASE OF A TORO GROUNDMASTER RIDING\nMOWER – F2M21-6A, C2M21-52, M2M23-211\nAt the September 27, 2021, City Council meeting, Turf Star Western Inc. was awarded a\ncontract to purchase a Toro Groundmaster Riding Mower for $84,606.66. Due to supply\nchain issues the mower was on order but was not available for delivery. On November 8,\n2023, staff received the revised surcharge price increase invoice from Turf Star Western\nInc. for $95,801.96 as a “materials surcharge”. The original contract award was based on\npiggyback pricing through Sourcewell. The new piggyback pricing includes the surcharge\nas delineated in the attached quote.\nRecommended Action: City Council approve a contract amendment, subject to final\nlanguage approval by the City Manager and City Attorney, to the contract with Turf Star\nWestern Inc. (C2M21-52) for the purchase of one Toro Groundmaster riding mower, which\nwill increase $11,195.30 to the agreement not to exceed $95,801.96; and, direct staff to\nundertake the steps necessary to finalize the Council’s action. (M2M23-211)

21. AWARD CONTRACT: COMMUNITY RISK REDUCTION BILLING SERVICES – F2M23-\n71, RFP2M23-26, C2M23-93, M2M23-213\nOn October 23, 2023, the City Council approved the distribution of a Request for Proposals\n(RPF) for Community Risk Reduction (CRR) billing services. There were two proposals\nreceived. Staff reviewed and evaluated the proposals based on the requirements of the\nRFP which included qualifications, experience, costs, approach, references, and quality.\nWittman Enterprises, LLC was determined as best suited for the City’s needs and\nproposed the lowest rate. The term of the proposed agreement with Wittman will be for\nthree years, effective January 1, 2024, and will renew on January 1, 2027 for two terms of\none-year each pursuant to satisfactory performance.\n11\n12-11-23\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Wittman Enterprises, LLC for billing\nservices for a three-year period with an option for two (2) one-year contract extensions;\nauthorize the City Manager to execute the extensions if the services are satisfactory;\nauthorize the City Manager or designee to execute the necessary documents; and, direct\nstaff to undertake the steps necessary to finalize Council’s action. (M2M23-213)

22. PERSONNEL ACTIONS – F2M23-2\nRecommended Action: City Council ratify the actions of the City Manager set forth\nin that certain Personnel Actions document dated December 11, 2023 showing the various\nappointments, classifications, salary changes, etc., since the last City Council meeting.

23. DEMANDS - F2M23-1\nRecommended Action: City Council approve as submitted Final Check List (243000\nthru 243002) in the amount of $76,126.90 for the period ending September 21, 2023 and\nSchedule of Wire Transfers in the amount of $1,695,140.75 for the week ending\nSeptember 15, 2023; Final Check List (8697 thru 8720) in the amount of $1,182.50 for the\nperiod ending September 26, 2023; Final Check List (243003 thru 243147) in the amount\nof $1,659,647.40 for the period ending September 28, 2023 and Schedule of Wire\nTransfers in the amount of $25,000.00 for the week ending September 22, 2023; Final\nCheck List (243148 thru 243148) in the amount of $181.06 for the period ending\nSeptember 28, 2023; Final Check List (243149 thru 243319) in the amount of $61,901.92\nfor the period ending October 3, 2023 and Schedule of Wire Transfers in the amount of\n$2,096,832.31 for the week ending September 29, 2023; and, Final Check List (243320\nthru 243446) in the amount of $664,652.17 for the period ending October 5, 2023.

24. ADOPTION OF AN URGENCY ORDINANCE REGULATING MEDICINAL CANNABIS\nDELIVERY-ONLY RETAILERS – F2M23-78, O2M23-4824, M2M23-207\nThe California Legislature adopted Senate Bill 1886 (“SB 1186”) in 2022, entitled the\nMedicinal Cannabis Patients’ Right of Access Act, which precludes cities and counties\nfrom adopting or enforcing regulations that prohibit or have the effect of prohibiting the\nretail sale of medicinal cannabis by delivery. SB 1186 takes effect on January 1, 2024. SB\n1186 allows cities and counties to adopt and enforce reasonable regulations on the retail\nsale by delivery of medicinal cannabis, including zoning requirements. Adoption of the\npermanent regulations must occur after the adoption of the new Zoning Code. The City\nCouncil opened the public hearing on the adoption of the Zoning Code update on\nNovember 13, 2023, and the matter is still under consideration by the Council. An\nordinance establishing permanent regulations on medicinal cannabis delivery-only\nretailers was presented to the Planning Commission at its November 20, 2023 meeting\nand the Commission recommended Council adoption of that ordinance. The proposed\nurgency ordinance contains the same substantive regulations that were presented to the\nPlanning Commission in the draft permanent ordinance. If the urgency ordinance is not\nadopted, the City will not have regulations in place by January 1, 2024. As of that date,\nthe City’s prohibition on medicinal cannabis delivery-only retailers will be unenforceable,\nand without regulations on such businesses in place a business of this kind could locate\nanywhere in the City, and the City would have no regulations in place to govern their\nlocation and operation.\n\nThe proposed ordinance would allow a delivery-only retailer of medicinal cannabis to be\na conditionally permitted use in the Industrial zone. The retailer must only sell medicinal\ncannabis; the retail sale of adult-use (e.g., recreational) cannabis would remain prohibited.\nAs a delivery-only business, there would be no storefront operations (no walk-in\ncustomers). The proposed ordinance also includes separation requirements for such\nbusinesses. A conditional use permit for a medicinal cannabis delivery-only retailer cannot\nbe issued for any parcel that is within 600 feet of a school, park, licensed daycare facility,\nyouth center, or licensed drug or alcohol rehabilitation facility, or within 1,000 feet of any\nparcel where another medicinal cannabis delivery-only retailer is operating. The ordinance\nalso proposes that an annual business regulatory permit be required for such businesses.\nThe proposed ordinance includes operational standards for these businesses. These\ninclude security requirements, odor control measures, and a requirement that product not\nbe visible from the exterior of the property. Failure to comply with the operational\nrequirements could result in the regulatory permit being suspended, revoked or not\nrenewed.\n\nRecommended Action: City Council, by one motion, take the following actions:\n1. Adopt by a 4/5 vote of the City Council the following urgency ordinance entitled:\nOrdinance No. O2M23-4824: An Urgency Ordinance of the City Council of\nthe City of Alhambra, California enacted pursuant to California Government\nCode Sections 36937 and 65858 adopting an interim Urgency Ordinance to\nImplement California Law governing medicinal cannabis delivery-only\nretailers within the City\nafter which such ordinance shall go into effect immediately; and,\n2. Direct staff to set a public hearing on an extension of the urgency ordinance\n(O2M23-4824) for the January 22, 2024 regular City Council meeting; and,\n3. Direct staff to set a public hearing on the ordinance establishing permanent\nregulations on medicinal cannabis delivery-only retailers for the January 22, 2024\nregular City Council meeting. (M2M23-207)

3. CERTIFICATE OF SERVICE: DENISE FERNANDEZ – F2M23-3\nMayor Maza and the City Council wish to commend and thank Dispatcher Denise\n2\n12-11-23\nFernandez for her 24 years of faithful and loyal service to the Police Department and the\nCity of Alhambra. Mayor Maza will present a Certificate of Service plaque to Ms.\nFernandez for her outstanding work for the City.\nCONTINUED PUBLIC HEARING

4. CONTINUED PUBLIC HEARING FOR COUNCIL DELIBERATION CONCERNING\nORDINANCE O2M23-4823 APPROVING ZONING TEXT AMENDMENT AMD-23-10\n(THE COMPREHENSIVE UPDATE TO THE CITY OF ALHAMBRA ZONING CODE\n[TITLE 23 OF THE ALHAMBRA MUNICIPAL CODE]) AND ZONING MAP\nAMENDMENT AMD-23-09 (AN AMENDMENT TO THE CITY OF ALHAMBRA OFFICIAL\nZONING MAP); AND A RESOLUTION APPROVING GENERAL PLAN TEXT\nAMENDMENT AMD-23-08 (AN AMENDMENT TO THE LAND USE AND COMMUNITY\nDESIGN CHAPTER OF THE CITY OF ALHAMBRA GENERAL PLAN, VISION 2040),\nGENERAL PLAN MAP AMENDMENT AMD-23-07 (AN AMENDMENT TO THE CITY OF\nALHAMBRA GENERAL PLAN LAND USE MAP), AND INITIAL STUDY/NEGATIVE\nDECLARATION – F2M20-24, N2M23-127, O2M23-4823, R2M23-54\nThis is the time and place set by Notice No. N2M23-127 and duly continued from the\nNovember 13, 2023 meeting, for the City Council to hold a public hearing to consider a\nGeneral Plan Map Amendment, General Plan Text Amendment, Zoning Map Amendment\nand Zoning Text Amendment adopting the comprehensive update to the City of Alhambra\nZoning Code (Title 23 of the Alhambra Municipal Code), an Amendment to the City of\nAlhambra Official Zoning Map, an Amendment to the Land Use and Community Design\nChapter of the City of Alhambra General Plan, Vision 2040, and an Amendment to the City\nof Alhambra General Plan Land Use Map (the “Project”); and to adopt the Initial\nStudy/Negative Declaration for the Project pursuant to the California Environmental\nQuality Act (CEQA).\nAt the November 13, 2023 meeting, the City Council heard a presentation on the\ncomprehensive update to the City of Alhambra Zoning Code (Title 23 of the Alhambra\nMunicipal Code) and then opened the public hearing to receive public testimony. After\nclosing the public testimony portion of the public hearing, the City Council began their\ndeliberations with discussion of the Planning Commission’s recommended revisions to the\nproposed Zoning Code, including the recommended maximum height allowances in the\nEMC (East Main Corridor) zone. The City Council voted 3-2, to revise the maximum height\nallowance in the EMC zone to 3 stories and 35’ in height above-ground between Chapel\nAvenue and Granada Avenue as a first step in their deliberations. The City Council then\nmoved to continue the public hearing to the December 11, 2023 meeting for purposes of\nfurther Council deliberation and possible action only (no further public comment).\nAt the conclusion of the November 13, 2023 meeting, the Council also asked staff to\nidentify certain information already existing in the record for Council’s use at the December\n11, 2023 meeting. Specifically, the City Council asked to be directed to information on the\nRHNA (Regional Housing Needs Assessment) allocation and required RHNA buffer. This\ninformation, specifically figures and tables with data on the City’s site capacity and the\nestimated surplus, or buffer, above the City’s RHNA requirement, was included in the\n2021-2029 Housing Element that was re-adopted by the City Council at a public hearing\non October 9, 2023. The provided figures and tables from the 2021-2029 Housing Element\nidentify the theoretical and realistic capacity. As stated in the Housing Element, the\n3\n12-11-23\ntheoretical capacity of 23,470 units assumes redevelopment of rezoned and upzoned sites\nat maximum densities; however, only a share of this theoretical capacity are sites with any\nrealistic potential to redevelop. The Housing Element applies adjustments, which take into\nconsideration realistic capacity and redevelopment potential. As a result, the adjusted\ncapacity for new sites after completion of necessary rezoning and upzoning is only 5,562\nunits. The capacity of 5,562 units at new sites contributes to the City’s total adopted sites\ninventory capacity of 7,642 units, which provides a buffer of 11% above the required RHNA\nof 6,825 units.\nThe staff reports and attachments from all previous Planning Commission and City Council\npresentations on the Zoning Code, including the staff report and attachments prepared for\nthe public hearing on November 13th, are available through the project website at:\nhttps://www.alhambracodeupdate.com/participate.\nRecommended Action: City Council:\n1. Determine which of the highlighted Planning Commission’s recommendations to\ninclude and direct the City Attorney to introduce and give first reading by title only,\nwaiving further reading to the following ordinance entitled:\nOrdinance No. O2M23-4823: AN ORDINANCE OF THE ALHAMBRA CITY COUNCIL\nADOPTING ZONING TEXT AMENDMENT AMD-23-10, THE COMPREHENSIVE\nUPDATE TO THE CITY OF ALHAMBRA ZONING CODE (TITLE 23 OF THE\nALHAMBRA MUNICIPAL CODE), AND ZONING MAP AMENDMENT AMD-23-09, AN\nAMENDMENT TO THE CITY OF ALHAMBRA OFFICIAL ZONING MAP\nwhich ordinance shall return for a second reading and adoption at the next City\nCouncil meeting; and,\n2. Determine which of the Planning Commission’s highlighted recommendations to\ninclude and adopt the following Resolution entitled:\nResolution No. R2M23-54: A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF ALHAMBRA, CALIFORNIA, APPROVING GENERAL PLAN TEXT AMENDMENT\nAMD-23-08, AN AMENDMENT TO THE LAND USE AND COMMUNITY DESIGN\nCHAPTER OF THE CITY OF ALHAMBRA GENERAL PLAN, VISION 2040;\nGENERAL PLAN MAP AMENDMENT AMD-23-07, AN AMENDMENT TO THE CITY\nOF ALHAMBRA GENERAL PLAN LAND USE MAP; AND ADOPTING THE INITIAL\nSTUDY/NEGATIVE DECLARATION FOR THE PROJECT PURSUANT TO THE\nCALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).\nCONSENT AGENDA (Item Nos. 5 – 24)\nAll items listed under the Consent Agenda are considered by the City Council to be routine and\nwill be enacted by one motion unless a citizen or Council member requests otherwise; in which\ncase, the item will be removed for separate consideration.

5. AWARD CONTRACT: PURCHASE OF WATER METERS – F2M23-6B, C2M23-91,\nM2M23-199\n4\n12-11-23\nEvery year, the Utilities Department implements a water meter replacement program to\nreplace broken, old, and inaccurate water meters throughout the City. Water meters are\nalso required for new development and to complete meter installations for the Advanced\nMetering Infrastructure (AMI) System. Replacement of water meters is critical to ensure\nmeter accuracy for billing. At this time, staff needs to order meters to place into inventory\nto enable the meter replacement program for the AMI system. The Sensus Flexnet System\nis utilized in Alhambra to read the water meters on a bi-monthly basis. Thirkettle\nCorporation dba Aqua-Metric Sales Company is the sole distributor in the State of\nCalifornia of Sensus Meters, which is the meter supported by the Sensus Flexnet AMI\nSystem.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, by and between the City of Alhambra and\nThirkettle Corporation dba Aqua-Metric Sales Company, for the purchase of water meters\nand accessories in an amount not to exceed $250,000.00; and, direct staff to undertake\nthe steps necessary to finalize Council’s action. (M2M23-199)

6. CONTRACT AMENDMENT: ALMANSOR COURT EXTERIOR IMPROVEMENT\nPROJECT – F2M23-41, C2M23-46, M2M23-200\nAt the June 26, 2023, City Council meeting, Tom’s Construction was awarded a contract\nto make improvements as part of the Almansor Court Exterior Improvements Project for\n$299,215.00. Staff received a request for change orders in the amount of $47,500.00 due\nto unforeseen additional work that was not included in the original agreement. The work\nincluded the following: repainting the metal/plastic rear glass section of the banquet hall;\npainting the top trim/crown and metal cap around the Almansor Court building; repairing\nrusted metal gates; replacing broken roof tile; painting of 6 metal bollards; and, removing\nand repour concrete in the path of travel areas. American Rescue Plan Act (ARPA) funding\nis available to cover the additional cost associated with the change orders.\nRecommended Action: City Council approve a contract amendment, subject to final\nlanguage approval by the City Manager and City Attorney, to the contract with Tom’s\nConstruction (C2M23-46) for change orders, which will increase $47,500.00 to the\nagreement not to exceed $346,715.00; and, direct staff to undertake the steps necessary\nto finalize the Council’s action. (M2M23-200)

7. APPROVAL OF BUDGET AMENDMENT FOR STAFFING IN THE HUMAN\nRESOURCES DEPARTMENT – F2M23-17, F2M23-2, M2M23-201\nCity staff was recently informed about the planned retirement of the existing Executive\nAssistant in the Human Resources Department. When a vacancy in a position is created\nwithin a department, City staff will often take the opportunity to review and evaluate\nexisting staffing structures. In this case, after reviewing, it was determined that the\nDepartment would most benefit from replacing the Executive Assistant position with a\nConfidential Management Analyst. Examples of the specialized responsibilities the\nConfidential Management Analyst – Human Resources would be tasked with include but\nare not limited to: monitoring and management of the City’s liabilities claims, managing\nand tracking of the department’s budgetary expenditures and contracts, assisting with\nworkers compensation claims, utilization of best practices to limit City’s exposure to\n5\n12-11-23\nliabilities and risk, and maintaining the City’s property schedule with the City’s existing\ninsurance providers. Staff is requesting the City Council approve an amendment to the FY\n2023-2025 Adopted Budget to remove one Executive Assistant – Human Resources\nposition and one part-time Human Resources Technician and add one Confidential\nManagement Analyst – Human Resources position to the Human Resources Department.\nRecommended Action: City Council take the following actions: 1) Approve a budget\namendment to remove one full-time Executive Assistant – Human Resources and one\npart-time Human Resources Technician and add one full-time Confidential Management\nAnalyst – Human Resources in the Human Resources Department; 2) Direct the Finance\nDirector to move forward with the proposed budgetary amendments; and. 3) Direct staff\nto undertake the steps necessary to finalize the City Council’s action. (M2M23-201)

8. AUTHORIZE RFP: CONSTRUCTION MANAGEMENT AND CONSTRUCTION\nINSPECTION SERVICES FOR PEDESTRIAN COUNTDOWN SIGNAL HEADS AT\nVARIOUS SIGNALIZED INSTERSECTIONS THROUGHOUT THE CITY (FEDERALLY\nFUNDED PROJECT HSIP-5130(022)) – F2M23-73, RFP2M23-30\nOn November 13, 2023, the City Council approved the circulation of the Notice of Inviting\nBids for construction of the Pedestrian Countdown Signal Head Systems Project at various\nintersections throughout the City (HSIP-5130(022)). Once installed, these signals will help\npedestrians assess if there is sufficient time to cross the street. The project consists of\ninstalling countdown signal heads at various intersections throughout the City. Pursuant\nto the project, staff is seeking to distribute a Request for Proposals for Construction\nManagement and Construction Inspection Services.\nRecommended Action: City Council authorize the distribution of a Request for\nProposals for Construction Management and Construction Inspection Services for the\nPedestrian Countdown Signal Head at Various Signalized Intersections throughout the\nCity (Federally Funded Project HSIP-5130(022)), with proposals due no later than 4:00\np.m. on January 18, 2024.

9. AWARD CONTRACT: PURCHASE OF MOTOROLA MOBILE RADIOS FOR THE\nPOLICE DEPARTMENT – F2M23-6B, N2M23-128, C2M23-92, M2M23-202\nOn October 23, 2023, the City Council authorized the circulation of a Notice Inviting Bids\nfor the purchase of Motorola mobile radios. The project will upgrade the City’s fifty-seven\nPolice Department mobile radios. On November 16, 2023, the City Clerk received one bid\nfrom Motorola Solutions, Inc. in the amount of $424,379.42. The bid includes the Los\nAngeles County discount of 27% for government agencies. Staff has reviewed the bid and\nfound it is in full compliance and conformance with the bid specifications.\nRecommended Action: City Council award a contract, subject to final language\napproval by the City Manager and City Attorney, to Motorola Solutions, Inc. in the amount\nof $424,379.42 for the purchase of Motorola radios; authorize the Chief of Police to\nexecute said agreement; and, direct staff to undertake the steps necessary to finalize\nCouncil’s action. (M2M23-202)\n6\n12-11-23